January 9, 2017 at 6:00 PM - Board Business Meeting
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1. CALL TO ORDER AND ROLL CALL - CHAIR
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2. WE ARE SHAKOPEE SCHOOLS - GOOD NEWS ITEMS
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3. RECOGNITION OF VISITORS TO BOARD MEETING
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4. CONSIDERATION OF AGENDA AS PRESENTED AND ADDITIONS
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5. ORGANIZATIONAL BUSINESS
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5.1. Election
Description:
The chairperson will accept nominations for the office of chairperson, and will proceed through the election of that individual. The newly elected chairperson will proceed with the nomination and election of the vice-chairperson, the clerk, and the treasurer. Officers for this past year were Chair Mr. Bowerman; Vice-Chair Mr. Swanson; Clerk Ms. Tucker and Treasurer Mr. McKeand.
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5.2. Compensation
Description:
The School Board must adopt a resolution setting the compensation for the individual members. Compensation is currently $4,500 annually, with an additional $500 per year for the Chairperson and Vice Chairperson.
Recommended Action Approve compensation for 2017 as presented. |
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5.3. Designation of Official Depository and Additional Depositories
Description:
The School Board must designate an official bank depository. Anchor Bank is currently the official depository for the District. We will keep all of our funds in the official depository; however, we will invest moneys through a number of institutions. Additional depositories are as follows:
1. HomeTown Bank 2. Wells Fargo 3. US Bank Minneapolis 4. US Bank St. Paul 5. Minnesota School District Liquid Asset Fund Plus 6. BMO-Harris Bank 7. Bremmer Bank 8. MinnTrust through PMA 9. Associated Bank – for OPEB Trust transactions Recommended Action Approve the designation of official depository and additional depositories as presented. |
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5.4. Designation of Official Newspaper
Description:
The School Board must designate an official newspaper. The Shakopee Valley News is our official newspaper and the only local publication that meets the legal requirements for an official newspaper.
Recommended Action Approve the designation of Shakopee Valley News as the official newspaper of the District. |
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5.5. Information: Appointments to Special Assignments and Standing Committees
Description:
The Chair will designate appointment to these positions.
Attachments:
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5.6. Legal Assistance
Description:
The District uses more than one firm for its legal business depending on type of expertise needed.
Recommended Action Authorize the Superintendent and/or his designee to secure legal advice as needed during the year. |
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5.7. Use of Facsimile Signature
Description:
The following resolution should be adopted so the District can utilize check-signing software for 2017.
Recommended Action The school district will utilize a check signing software and facsimile signatures for the chairperson, clerk and treasurer to sign all checks issued by the school district except checks that are written on activity accounts. The activity account checks will be signed by the Director of Finance or the Executive Director of Administrative Services after all signatures are obtained on the supporting documentation. |
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5.8. Investments of Funds
Description:
Action by the school board is needed to allow the Director of Finance to invest surplus cash prior to the time he/she receives approval from the school board. The irregularity with which the school district receives its payments creates an investment opportunity at certain times during the year. It is impossible to invest this cash in a timely way if pre-approval of each investment is needed from the school board.
Recommended Action The Director of Finance or his/her designee be given the authority to invest surplus funds without prior approval of the school board within the limitations set by law and to complete required wire transfers with notification to the Board by the next meeting or as needed. |
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5.9. Electronic Funds Transfer
Description:
Minnesota Statutes 471.38, Subd. 3 and 3A requires the District to have controls relating to electronic funds transfers.
Recommended Action The Director of Finance or his/her designee be given authority to make electronic funds transfers (EFT) through the official depository. The official depository shall receive a certified copy of this authorization. The official depository will notify the District of an EFT within one day of receiving an EFT. The initiator of the EFT, the amount of the EFT and the approval of the designated business official will be documented and reported to the School Board at it next regular meeting. |
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5.10. Pre-Payment of Bills
Description:
There are times when the prompt payment of bills allows us to receive a discount. In some instances we cannot take advantage of these discounts if we must wait for formal approval of these bills.
Recommended Action The School Board of Independent School District No. 720 grants the business manager or his/her designee the authority to pay bills prior to approval of those bills, so that it may take advantage of discounts offered for prompt payment. |
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5.11. Approval of P-Card Users
Description:
The following list of school district Purchasing Card users and spending limits needs to be reviewed and approved.
Recommended Action Approve the list of P-Card users and their corresponding credit limits as presented.
Attachments:
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5.12. Appointment of District Physicians
Description:
There are times when the district has the need of physicians’ services.
Recommended Action Appoint the physicians of the Shakopee Park Nicollet Medical Center as school district physicians for 2017 calendar year. |
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5.13. Board Meeting Schedule for Calendar Year 2017
Description:
Dates and times for Calendar Year 2017 need to be reviewed and confirmed.
Recommended Action Approve meeting dates and times for 2017. |
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5.14. LEA Designation 2017
Description:
Annual LEA (Local Education Agency) designation is made to ensure the maintenance of compliance with the appropriate Federal statutes and regulations (Public Law 107-110), and State procedures currently in effect. Designee will also act as the responsible authority in all matters relating to its administration.
Recommended Action Designate the Superintendent as LEA representative for 2017. |
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5.15. Designation of Identified Official with Authority for the MDE External User Access Recertification System
Description:
The Minnesota Department of Education (MDE) requires that school districts, charter schools or other organizations annually designate an Identified Official with Authority to comply with State Access Control Security Standard 1.0 which states that all user access rights to Minnesota state systems must be reviewed and re-certified at least annually.
Recommended Action Authorize the Superintendent to act as the Identified Official with Authority for the Shakopee Public Schools for 2017. |
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5.16. Policy
Description:
The district’s policies need to be recognized in their present form for 2017.
Recommended Action Authorize approved policies for continuation in 2017. |
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5.17. Board Meetings on Holidays
Description:
The board will take action to allow board meetings on Columbus Day.
Recommended Action Approve board meetings on Columbus Day 2017 as presented. |
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6. CONSENT ITEMS
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6.1. Personnel Items
Description:
6.1.1 Acceptance of Resignations
Last Name, First Name , Position, Location, Effective Cavanaugh, Dylan, Program Support Assistant, Pearson 6th Grade Center, 12/16/2016 Recommended ActionAccept the resignations and thank them for their service to the district. 6.1.2 Approval of Certified ContractLast Name, First Name, Position, Location, Salary, Effective Date Plekkenpol, Kyra, Teacher, Building Substitute, Eagle Creek Elementary School, N/A, N/A, 1.0, 1/03/2017, $125.00/day, (replacing McCarty, Erin who moved to Sweeney as building LTS) Recommended Action Approve certified contract as presented. 6.1.3 Approval of Non-Certified Contracts Last Name, First Name, Position, Location, Salary, Effective Date Berle, Darcy, Program Support Assistant, East Junior High School, $14.30/hr, 1/03/2017, replacement Bubna, Joleen, Benchmark Testing, Central Family Center, $14.30/hr, 1/03/2017, replacement Corcoran, Rachael, Program Support Assistant, Red Oak Elementary School, $12.96/hr,12/14/2016, replacement Pflueger, Michelle, Health Assistant, High School, $20.14/hr, 1/03/2017, Biggs, replacement Recommended Action Approve non-certified contracts as presented. 6.1.4 Approval of Long Term Substitute Contracts Name LTS, Replacing, Position, Location, Approx. Dates, Grade/Step, Approx.Days, FTE, Salary Dungan, Leah, Page, Jennifer, Teacher, Grade 1, Sun Path Elementary School, 1/03/2017 through approx. 3/06/2017, BA Step 3, 45, 1.0, $212.04/day Heinen, Ann, Larson, Rachel, Program Support Assistant, Sun Path Elementary School, 1/03/2017 through approx. 4/04/2017, Grade 3 Step 1, 58, .844, $14.30/hr Stripling, Heather, Lindmeyer, Jodi, Teacher, ECSE, Central Family Center, 1/17/2017 through approx. 3/24/2017, BA Step 3, 50, 1.0, $212.04/day Vuolo, Alison, Van Sickle, Karen, Teacher, Music, East Junior High School, 1/03/2017 through approx. 1/31/2017, BA Step 4, 21, 1.0, $218.04/day Recommended Action Approve long term substitute contracts as presented. 6.1.5 Approval of Teacher Seniority List The teacher seniority list is presented for approval. Recommended Action Approve the teacher seniority list as presented. |
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6.2. Approval of minutes of the Board Truth in Taxation Hearing and Business Meeting on December 12, 2016.
Attachments:
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6.3. Consideration of bills and authorization to pay same.
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6.4. Approval of wires report.
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6.5. Acceptance of Gifts
Description:
Recommended Action
Accept the donations to the school district as presented.
Attachments:
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6.6. Approval of Change Order #2 for the High School Additions and Renovations Project
Description:
Change Order #2 for the High School Additions and Renovations Project with Shaw-Lundquist Associates, Inc. in the amount of $182,158.26 is presented for approval.
Recommended Action Approve Change Order #2 as presented.
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6.7. Approval of Change Order #4 for the Vaughan Field Stadium/Concessions Improvements
Description:
Change Order #4 for the Vaughan Field Stadium/Concessions Improvements with Maertens-Brenny Construction in the amount of $73,854.00 is presented for approval.
Recommended Action Approve Change Order #4 as presented.
Attachments:
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6.8. Approval of 2017 School Resource Officer Agreement
Description:
Recommended Action
Approve the 2017 School Resource Officer Agreement as presented.
Attachments:
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7. OLD BUSINESS DISCUSSION ITEMS
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7.1. MySaberPlan Update
Presenter:
Data, Testing and Assessment Administrator Dave Orlowsky
Description:
Data, Testing and Assessment Administrator Dave Orlowsky will present an update regarding MySaberPlan for the Board.
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8. OLD BUSINESS ACTION ITEMS
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8.1. Approval of QComp Plan
Presenter:
Executive Director of Administrative Services Scott Hare, SEA President Dale Anderson and IC Luke Meredith
Description:
Executive Director of Administrative Services Scott Hare and members of the QComp planning team will present a summary of the QComp plan and seek approval for submission to Minnesota Department of Education (MDE) for implementation.
Recommended Action Approve the district's QComp plan for submission to the Minnesota Department of Education for implementation. |
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9. NEW BUSINESS DISCUSSION
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10. NEW BUSINESS ACTION ITEMS
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11. COMMITTEE REPORTS
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12. INFORMATION ITEMS
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13. OTHER
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14. UPCOMING MEETINGS AND IMPORTANT DATES
Description:
January 16, 2017 School Board Retreat 8:30AM-5:00PM
January 23, 2017 Board Learning Session 5:00PM February 20, 2017 School Board Retreat 5:00-9:00PM March 20, 2017 School Board Retreat 5:00-8:00PM April 17, 2017 School Board Retreat 5:00-8:00PM |
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15. ADJOURNMENT
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