January 14, 2021 at 6:30 PM - Annual Organizational Meeting of the Board
| Minutes |
|---|
|
1. CALL TO ORDER (Action)
Description:
Chair Neville will convene the meeting and preside until the January 2021 - December 2021 Chair has been selected.
The mission of Intermediate District 287 is to be the premier provider of innovative specialized services to ensure that each member district can meet the unique learning needs of its students. |
|
1.1. Roll Call and Determination of Quorum.............................A
Description:
The January 2021 – December 2021Board roster is attached as (Attachment 1.3).
|
|
1.2. Seating of the New Board Members
|
|
1.3. Oath of Office (new Board Members)..................................I
Description:
OATH OF OFFICE - INTERMEDIATE DISTRICT 287
BOARD MEMBER JANUARY 2021 - DECEMBER 2021 "I, (state your name), do solemnly swear that I will support
the Constitution of the United States and the Constitution of the State of Minnesota, and that I will faithfully and justly perform and discharge all the duties of the office and trust, which I now assume as a member of the Board of Intermediate School District 287, to the best of my judgment and ability." Please sign the Oath of Office (gold) form, which was mail to you and return in the self-address envelope. |
|
2. APPROVAL OF GENERAL MEETING AGENDA (Action)
|
|
3. NOMINATING COMMITTEE REPORT
|
|
3.1. Nominating Committee Report...........................................A
Description:
Regina Neville, Nominating Committee Chair, will present the recommended slate for board officers. After the election of “2.1”, the newly elected board chair will preside over the meeting.
Election of Board Chair......................................................................A Motion _____________________ Second __________________ Vote ______ Election of Board Vice-Chair..............................................................A Motion _____________________ Second __________________ Vote ______ Election of Board Clerk......................................................................A Motion _____________________ Second __________________ Vote ______ Election of Board Treasurer...............................................................A Motion _____________________ Second __________________ Vote ______ |
|
4. ORGANIZATIONAL BUSINESS
|
|
4.1. Operations
Description:
(Please note: All forms, which require your completion, have been posted on BoardBook.)
|
|
4.1.1. Meeting Schedule for the Year..........................................A
Description:
The January 2021 – December 2021 board meeting schedule is attached (Attachment 3.1a). The meetings will be held on the second and fourth Thursdays except for the months of April, July, August, November, and December when the schedule was adjusted for Holidays and Winter Break.
Motion_____________________ Second __________________ Vote ______ |
|
4.1.2. Recitation of Pledge of Allegiance......................................A
Description:
The 287 Board approved a motion on June 19, 2003, to waive the recitation of the Pledge of Allegiance. Please see (Attachment 3.1c & 3.1c.1) for supporting information. A motion is necessary
to continue to waive the recitation of the Pledge. Motion _____________________ Second __________________ Vote ______ |
|
4.2. Finance
|
|
4.2.1. Appointment of Assistant Treasurer & Authorization for Payment of Claims......A
Description:
Motion _____________________ Second __________________ Vote ______ |
|
4.2.2. Appointment for Money Wire Transfers..............................A
Description:
Motion _____________________ Second __________________ Vote ______ |
|
4.2.3. Appointment of Financial Institutions/Official Depositories……...A
Description:
Motion _____________________ Second __________________ Vote ______ |
|
4.2.4. Designation of Official Newspapers...................................A
Description:
Motion _____________________ Second __________________ Vote ______ |
|
4.2.5. Designation of Financial Advisory Service Consultant.......A
Description:
Motion _____________________ Second __________________ Vote ______ |
|
4.2.6. Designation of Appraisal Services Consultant...................A
Description:
Motion _____________________ Second __________________ Vote ______ |
|
4.2.7. Designation of Independent Auditing Firm.........................A
Description:
Motion _____________________ Second __________________ Vote ______ |
|
4.2.8. Designation of Actuarial Services Consultant....................A
Description:
Motion _____________________ Second __________________ Vote ______ |
|
4.2.9. Authorization for Superintendent to Sign Contracts............R
Description:
RESOLUTION AUTHORIZING THE SUPERINTENDENT TO EXECUTE CONTRACTS FOR JANUARY 2021 – DECEMBER 2021
CALENDAR YEAR. Finding it necessary to delegate signature authority to administrators in order to effectively carry out its duties, the Board of Education for Intermediate District 287 hereby authorizes the Superintendent of Schools, the Executive Director of Business Services, and /or the Director of Finance to sign contracts and purchase orders for goods and services contained within the Board approved budget. Specific Board authorization and compliance with bid requirements are required for transactions in amounts greater than the minimum amount for which bids are required. Motion _____________________ Second __________________ Vote ______ |
|
4.2.10. Legal Counsel Appointment................................................A
Description:
It is recommended that the following persons be designated as District Legal Counsel for January 1, 2021 – December 31, 2021:
Anne C. Becker, General Counsel; and E. Jaynie Leung, an independent contractor providing legal services to the Intermediate; and other legal counsel selected by the Superintendent as necessary to conduct the business, and protect the legal interests, of the District. Motion _____________________ Second __________________ Vote ______ |
|
4.2.11. Board Compensation ........................................................A
Description:
Effective January 2017, the compensation was set at $333.33/month or $4,000/year for Board Members and the Board Chair receives an additional $83.33/month or $1000/year; the rate will remain the same. All members of the board may receive reimbursement for transportation at the provided rate. The Federal Mileage Rate will be 0.545 cents per mile effective January 1, 2019.
Motion _____________________ Second __________________ Vote ______ |
|
4.2.12. Resolution Appointing School District Responsible Authority............R
Description:
RESOLUTION APPOINTING SCHOOL DISTRICT RESPONSIBLE
AUTHORITY FOR JANUARY 2021 - DECEMBER 2021 CALENDAR YEAR The Minnesota Department of Education (MDE) requires that school districts annually designate an Identified Official with Authority to comply with State Access Control Security Standard 1.0 which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will assign job duties and authorize external user’s access to MDE secure systems for their local education agency (LEA). The Director recommends the Board authorize Sandra Lewandowski to act as the Identified Official with Authority (IOwA) and Wauneen Denson-Mgeni to act as the IOwA to add and remove names only for Intermediate School District 287 0287-06. Motion ___________________ Second ________________ Roll Call Vote _____ |
|
4.3. Information
|
|
4.3.1. Board Member Contact Information....................................I
Description:
A board member roster containing home address info, email addresses, phone numbers, and in some cases work information, is shared. This document is to be considered confidential and information should not be shared without permission. Please check your personal information and contact Wauneen if changes or additions are necessary.
|
|
5. ADJOURNMENT
Description:
A motion is necessary to adjourn the organizational meeting and reconvene for the general board meeting.
Motion _____________________ Second __________________ Vote ______ |