October 6, 2022 at 6:00 PM - Regular Meeting
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I. OPENING
If you have questions or comments related to items not on the agenda, you may address the Board during Part II of the agenda. For public comment related to items which are listed on the agenda for discussion and possible legal action, you may provide input during the time the Board discusses the item. In either case, please complete a "Request to Speak" Form and submit it to the Board Secretary before the meeting is called to order. Your name will be called when it's your turn to speak. Citizens are asked to restrict their comments to three (3) minutes. Groups wishing to speak should select a spokesperson to represent the view of the group. Before you begin to speak, please identify yourself by clearly stating for the record your name and address. |
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I.1. Call to Order
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I.2. Roll Call
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I.3. Pledge of Allegiance
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I.4. Moment of Silence
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I.5. Adoption of Agenda
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II. Public Comments for Items not on the Agenda
Action taken as a result of this open call for public comments or requests regarding items that are not on the agenda will be limited to directing the staff to study the matter or to reschedule the matter for further consideration at a future Board Meeting. Board Members are permitted to respond to criticism from the public but may not discuss or take legal action on matters raised during the open call to the public. If you have submitted a Request to Speak form, the Board President will call upon you and ask that you please identify yourself by clearly stating for the record your name and address.
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III. Board Meeting Minutes Not Previously Approved
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III.1. Regular Meetings
Regular Meeting - September 15, 2022
Attachments:
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III.2. Executive Session
Executive Session - September 15, 2022 |
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IV. Presentations and Reports
(Notice must be specific as to the type of report that will be given, subject matter and who will be making the report. The Board may engage in discussion but will take no action during the meeting.) |
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IV.1. Superintendent's Report
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IV.1.1. Capital Bond Planning Update
Presenter:
Mike Westcott
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IV.2. Site Administration Report
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IV.2.1. Captain’s Club and School Spirit
Presenter:
Yancey DeVore
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IV.3. Finance Report
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IV.3.1. FY22 Annual Financial Report (AFR), Food Services AFR, Career and Technical Education Supplanting worksheet and an annual update on the M&O Budget override expenditures budget and support for programs, in compliance with A.R.S. 15-481. (Lynn Leonard)
Presenter:
Lynn Leonard
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V. ACTION ITEMS - CONSENT
Specific information on routine vouchers and personnel will be available at the District Office 24 hours prior to Board Meetings. Please see the Governing Board Secretary during regular office hours.(All items listed hereunder are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the consent agenda and will be discussed separately.) |
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V.1. Approval of Routine Vouchers
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V.1.1. Expense
1009 - $140,685.29 1010 - $ 72,196.95 |
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V.1.2. Payroll
7 - $392,617.89 |
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V.1.3. Bookstore Activity
Ratification of payments |
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V.2. Personnel
HR Report |
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V.3. Donation
V.3.1. Hope Closet Report V.3.2. Stick Bag and Sticks- Memory Russell
Description:
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V.4. Agreements
V.4.1. IGA with COCSD for mutual reimbursement for substitute-related costs for inter-district coaching assignments. V.4.2. AZ School Facilities Board- Preventative Maintenance Program |
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V.5. Policy Second Reading |
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V.5.1. ASBA Policy Advisories 717-736- Please note that the First Reading of PA#737 in this evening’s meeting involves the replacement of PA#721. Policy Advisories 717-736 may be approved without #721, which will be replaced by #737 if it is approved during the November Board meeting.
Attachments:
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VI. ACTION ITEMS - DISTRICT BUSINESS
(Specific items of District business as listed for consideration - may include various categorical areas as the business of the District necessitates Board discussion, deliberation, and action) |
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VI.1. Discussion and possible approval of FY22 Annual Financial Report- Discussion and possible approval of the FY22 Annual District Financial Report. (Staff Resource: Lynn Leonard)
Attachments:
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VI.2. Resolution calling for an immediate special session of the Arizona Legislature- Consideration and possible approval of a Resolution in support of a Legislative Special Session to approve an override of the Aggregate Expenditure Limit (AEL) before the end of the calendar year. (Staff Resource: Mike Westcott)
Attachments:
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VI.3. VACTE Satellite and Central Campus Course Approval- VACTE requires Board consideration and approval of FY23 courses per ADE program and funding audits. (Staff Resource: Mike Westcott)
Attachments:
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VII. INFORMATION AND DISCUSSION ITEMS
(Matters about which the Board may engage in discussion but will take no action during the meeting)
Attachments:
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VII.1. First reading of modifications to Policy DKC©Expense Authorization/Reimbursement- Information and Discussion regarding possible modifications to employee reimbursement policy in order to clarify such processes. (Staff Resource: Mike Westcott)
Attachments:
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VII.2. First reading of modifications to Policy JKE ©Expulsion of Students- Information and discussion regarding modifications to student expulsion policy which would direct the Superintendent to select a hearing officer from the most current list of hearing officers approved by The Trust to preside over student expulsion hearings. (Staff Resource: Mike Westcott)
Attachments:
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VII.3. First reading of modifications to Policy JKD©Student Suspension- Information and discussion regarding modifications to student suspension policy which would direct the Superintendent to select a hearing officer from the most current list of hearing officers approved by The Trust to preside over student suspension hearings. (Staff Resource: Mike Westcott)
Attachments:
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VII.4. First Reading of ASBA Policy Advisories 737-738- This policy advisory consists of two (2) proposed amendments which apply to Policy JLCB/Regulation JLCB-R Immunization of Students and Regulation KDB-R Public’s Right to Know/Freedom of Information. PA#738 is amending a regulation only so it is present here for Board awareness but Board action is not necessary to amend. Each amendment results directly from legislation passed during the 2022 legislative session. (Staff Resource: Mike Westcott)
Attachments:
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VIII. Requests for Future Agenda Items
(The Board will not propose, discuss, comment, or take legal action during the meeting) |
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IX. ADJOURNMENT
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