August 12, 2021 at 6:00 PM - Regular Meeting

I. OPENING

I.1. Call to Order
If you have questions or comments related to items not on the agenda, you may address the Board during Part II of the agenda. For public comment related to items which are listed on the agenda, you may provide input during the time the Board discusses the item.  In either case, please complete a "Request to Speak" Form and submit it to the Board Secretary before the meeting is called to order. Your name will be called when it's your turn to speak. Citizens are asked to restrict their comments to three (3) minutes. Groups wishing to speak should select a spokesperson to represent the view of the group.   Before you begin to speak, please identify yourself by clearly stating for the record your name and address.

I.2. Roll Call

I.3. Pledge of Allegiance

I.4. Moment of Silence

I.5. Adoption of Agenda

II. PUBLIC COMMENTS
(Action taken as a result of this open call for public comments or requests regarding items that are not on the agenda will be limited to directing the staff to study the matter or to reschedule the matter for further consideration at a future Board Meeting. Board Members are permitted to respond to criticism from the public, but may not discuss or take legal action on matters raised during the open call to the public).

III. Board Meeting Minutes Not Previously Approved

III.1. Regular Meetings
July 8, 2021

IV. Presentations and Reports
(Notice must be specific as to the type of report that will be given, subject matter and who will be making the report. The Board may engage in discussion but will take no action during the meeting.)

 

IV.1. Superintendent's Report

IV.1.1.  M&O Budget override update 

IV.1.2. COVID-19 mitigation update

IV.2. Administration Report

IV.2.1. School Start update

V. ACTION ITEMS - CONSENT
Specific information on routine vouchers and personnel will be available at the District Office 24 hours prior to Board Meetings. Please see the Governing Board Secretary during regular office hours.(All items listed hereunder are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the consent agenda and will be discussed separately.)

V.1. Approval of Routine Vouchers

V.1.1. Expense
1047 - $117,212.85
1048 - $     $150.70
1049 - $  42,626.77
1050 - $  12,375.73
1000 - $  19,843.82
1001 - $  45,939.31
1002 - $222,686.90
1003 - $  70,896.43
1004 -$   39,952.58
1005 - $  44,656.64
 

V.1.2. Payroll
1 -   $41,793.07
2 -   $82,052.52
3 - $270,644.44

V.1.3. Bookstore Activity

V.2. Personnel

V.2.1. Certified Staff

V.2.2. Classified Staff

V.3. Donation

V.4. Agreements

V.4.1. YCESA resolution authorizing who can approve and sign legal documents.

V.4.2.  IGA with YCESA for e-rate services.

V.5. Policy Second Readings

V.5.1. Second Reading of modifications to related to employee separation from the District.  Policies impacted are GCQC-Resignation of Professional Staff Members, GCQ-Professional Staff Termination of Employment, GCQE-Retirement of Professional Staff Members, GDQ-Support Staff Termination of Employment, GDQB-Resignation of Support Staff Members

V.6. Sole Source Vendor List - Addition of Camp of Champions to the 2021 Sole Source Vendor List. 

V.7. Emergency purchase from Prescott valley heating and cooling due to lack of inventory.

V.8. Out of State  Travel

V.8.1. National FFA Convention

VI. ACTION ITEMS - DISTRICT BUSINESS
(Specific items of District business as listed for consideration - may include various categorical areas as the business of the District necessitates Board discussion, deliberation, and action)  
 

VI.1. Consideration and possible approval of a change in date for the October meeting of the Governing Board and a change in day and date of the November meeting of the Governing Board.  

VI.2. Extra Duty Pay Schedule - Consideration and possible approval of a change to the Substitute (ESI/YCESA) daily pay rate after 10 consecutive days and the addition of the Strength and Conditioning Coordinator position. 

VI.3. Proposed 2022 ASBA Political Agenda and Delegate Assembly Process. Discussion and possible action to approve the Arizona School Boards Association (ASBA) draft 2022 Political Agenda and the possible appointment of a District Delegate(s) to the Arizona School Boards Association (ASBA) 2021 Delegate Assembly

VII. INFORMATION AND DISCUSSION ITEMS 
(Matters about which the Board may engage in discussion but will take no action during the meeting)

VII.1. Professional Staff Salary Schedules-GCBA.  First Reading of modifications to Policy, regulations and exhibits related to GCBA(c)Professional Staff Salary Schedules

VII.2. Professional/Support Staff Voluntary Transfer of Accrued Sick Leave- GCCG.  First reading of modifications to policy allowing the use of Extended Illness bank days for maternity, paternity, and pregnancy-related leave

VII.3. First Reading of ASBA Policy Advisories 680-711.  These Policy Advisories are derived from enactments of the 55th Legislature, First Regular Session, 2021. 

Policies impacted:

• 680: Policy BDF — Advisory Committees

• 681: Policy BEDD — Rules of Order

• 682: Policy BEDH — Public Participation at Board Meetings

• 683: Policy BIB — Board Member Development Opportunities, Regulation BIB-R — Board Member Development Opportunities

• 684: Policy DIE — Audits / Financial Monitoring

• 685: Policy DJ — Purchasing (Purchasing Ethics Policy)

• 686: Policy EEAEA — Bus Driver Requirements Training and Responsibilities

• 687: GBGB-R — Staff Personal Security and Safety*

• 688: Policy GCB — Professional Staff Contracts and Compensation

• 689: Policy GCF — Professional Staff Hiring

• 690: Policy GCH — Professional / Support Staff Orientation and Training

• 691: Policy GDB — Support Staff Contracts and Compensation

• 692: Policy GDF — Support Staff Hiring

• 693: IC — School Year

• 694: Policy IHA— Basic Instructional Program, Exhibit IHA-E — Basic Instructional Program (K-3) 

• 695: Policy IHAMB— Family Life Education, Regulation IHAMB-R — Family Life Education

• 696: Policy IHAMD — Instruction and Training in Suicide Prevention

• 697: Policy IJ – Instructional Resources and Materials

• 698: Policy IJJ – Textbook / Supplementary Materials Selection and Adoption

• 699: Regulation IKE-RB – Promotion and Retention of Students (K-8) 

• 700: Policy IMB – Teaching About Controversial /Sensitive Issues

• 701: Policy JFAA — Admission of Resident Students, JFAA-EA Admission of Resident Students JFAA-EB — Admission of Resident Students

• 702: Policy JFAB — Tuition / Admission of Nonresident Students, JFAB-EA — Tuition / Admission of Nonresident Students, JFAB-EB — Tuition / Admission of Nonresident Students

• 703: Policy JFB – Open Enrollment

• 704 DELETE: Regulation JICA-RB — Student Dress (Cloth Face Coverings)*

• 705: Policy JK — Student Discipline

• 706: Policy JKD — Student Suspension

• 707: Policy JKE — Student Expulsion (K-4) 

• 708: Policy JLCB — Immunizations of Students, Regulation JLCB-R — Immunizations of Students Exhibit, JLCB-E — Immunizations of Students

• 709: Policy JLF — Reporting Child Abuse/Child Protection

• 710: Policy KB — Parental Involvement in Education

• 711 DELETE: Regulation KI-RB — Visitors to Schools (Cloth Face Coverings)*

*Addressed by prior Superintendent’s recommendation and Board action 

VIII. INFORMATION ONLY ITEMS
(The Board will not propose, discuss, comment, or take legal action during the meeting)

VIII.1. Requests for Future Agenda Items

IX. ADJOURNMENT