September 13, 2018 at 6:00 PM - Governing Board Regular Meeting

Description:  8-9-18 Regular Meeting
8-27-18 Special Meeting

Description:  (Items to be heard only; the Board will not propose, discuss, or take legal action during the meeting unless the specific matter is properly noticed for legal action.)

Description:  Dr. Penny Hargrove will provide an update on current District events to the Board.

Description:  Ms. Genie Gee will provide an update on current School events to the Board.

Description:  Cynthia Bruchman will give a presentation showcasing the German Club.

Description:  (members of the Governing Board shall not discuss or take legal action on matters raised during an open call to the public unless the matters are properly noticed for discussion and legal action)

Description:  (All items listed hereunder are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the consent agenda and will be discussed separately.)

Description:  Voucher #1 - $39,534.69
Voucher #2 - $62,128.90
Voucher #3 - $158.586.01
Voucher #4 - $347,510.04
Voucher #5 - $310,941.69
Voucher #6 - $1,773.69
Voucher #1001 - $324,552.12
Voucher #1002 - $130,233.19
Voucher #1003 - $134,930.16

Description:  New Hire - Stephanie Vocca - English Language Arts Teacher
New Hire - Suzan Knight - Returning from retirement under ESI
New Hire - Jordan Pollock - Para Professional
New Hire - Sabrina Furry - Para Professional (SPED)
New Position - June McCune - Bus Driver
Rate Change - Teri Chavez - Previous Experience Correction
Extra Duty - Phillip Tanner - Assistant Golf Coach
Extra Duty - Amber Berner - A/P Language Arts
Resignation - Ann Hayden - Para Professional
Resignation - Jamalee Moret - English Language Arts Teacher
Resignation - Suzan Knight - Retirement
Resignation - Misti Wagner - Custodial

Description:  Richard Calderazzo - 10" Telescope & Accessories - $2,200.00
Earl Excavating - Gravel - $3000.00

Description:  Mr. Banuelos is requesting approval for 14 people from MUHS FFA to travel to nationals.

Description:   (Matters about which the Board may engage in discussion but will take no action during the meeting)

Description:  May include discussion on past, present, and future of the consolidation issue.

Description:  The Board may discuss and take possible action on the second read of the August 2018 ASBA Policy Services Advisory:

Policy Advisory No 625 Policy BCB — Board Member Conflict of Interest Exhibit BCB-E
Language has been added to this policy and exhibit to clarify conflict of interest and to more closely reflect the language applicable to employees.

Policy Advisory No 626 Policy BE — School Board Meetings
This change is to mirror House Bill 2065, amending sections 38-431, 38-431.01 and 38-431.07, Arizona Revised Statutes; relating to public meetings and proceedings. Policies BE, BEDF, and Regulation BEDG-R are affected by these changes.

The change reads:

“A meeting includes a one-way electronic communication by one member of a public body that is sent to a quorum of the members of a public body and that proposes legal action.

A meeting also includes an exchange of electronic communications among a quorum of the members
of a public body that involves a discussion, deliberation or the taking of legal action by the public body concerning a matter likely to come before the public body for action.”

Policy Advisory No. 627 Policy BEDF — Voting Method
This change is to changes in the law that states that each individual governing body member must vote and each individual member’s vote must be recorded in the minutes. ASBA is also recommending instituting a roll-call vote to ensure this is accomplished.

Policy Advisory No 628 Regulation BEDG- R— Minutes
This change also addresses House Bill 2065, amending sections 38-431, 38-431.01 and 38-431.07, Arizona Revised Statutes; relating to public meetings and proceedings. Policies BE, BEDF, and Regulation BEDG-R are affected by these changes.

Policy Advisory No 629 Policy DICA — Budget Format
This change addresses House Bill 2663 in A.R.S. 41-1279.03 added a requirement for school districts to place on its website a copy of its profile pages that display the percentage of every dollar spent in the classroom by that school district from the most recent auditor general status report.

Policy Advisory No 630 Policy DIE — Audits/Financial Monitoring
This change addresses House Bill 2663 which added language in A.R.S. 15-213 related to the number of consecutive years for which a district may hire an auditor/auditing firm and the prohibition of the same auditor/auditing firm receiving consulting fees from that school district. Note: We are in the 3rd year of a five-year contract with Heinfeld Meech.  It is our understanding that we are grandfathered and will not have to address this until the contract runs out.

Policy Advisory No 631 Policy DJ — Purchasing
This change was made in response to isolated issues relating to purchasing and conflict of interest, the Legislature passed House Bill 2663 which inserted substantial language additions in A.R.S. 15-213 related to procedures, limitations on personal gain, and penalties related to violations of the statute. These are replicated in this policy which should be read in conjunction with other cross-referenced policies.

ASBA also recommended that the school district attorney should be consulted in complicated financial transactions where there is the possibility of a conflict of interest in the areas of purchasing, contracts,
and construction.

Policy Advisory No 632 Policy DN — School Properties Disposition
This change is being made to address House Bill 2460, the legislature has modified ARS 15-189 pertaining to a school district selling or leasing property to charter schools or private schools in the same manner as utilized in selling or leasing property to any buyers or lessees. Policy DN includes a reference to the specifics in Policy FCB.

Policy Advisory No 633 Policy FCB — Retirement of Facilities
This change addresses House Bill 2460, the legislature has modified ARS 15-189 to ensure that whenever a school district decides to sell or lease a vacant and unused building or a vacant and unused portion of a building, the school district may not prohibit a charter school or private school from negotiating to buy or lease the property in the same manner as other potential buyers or lessees.

Policy Advisory No. 634 Policy GCO — Evaluation of Professional Staff Members
Policy GCO is revised to include legislative changes in Senate Bill 1255 to A.R.S. 15—537, pertaining to an alternative performance evaluation cycle for professional staff members.
Note: We will discuss these changes in more detail as a future agenda item.

Policy Advisory No 635 Regulation IKE-RB — Promotion and Retention of Students
This change addresses House Bill 2520 which modified various statutes relating to Regulation IKE-RB, including annual reporting to the department of education on or before October 1 that includes information on the total number of students promoted pursuant to the policy, the total number of pupils retained in grade three and the interventions administered.

Policy Advisory No 636 Policy IL — Evaluation of Instructional Programs (the change only Applies to Grades 6th-8th)
This addresses the new statute A.R.S. 15-708. It was created by the legislature in House Bill 2477 to address requirements if the statewide assessment results in mathematics are available to school districts before the start of each school year. These requirements are included in Policy IL.

Policy Advisory No 637 Policy IMD — School Ceremonies and Observances
The legislature directs in Senate Bill 1289 that A.R.S. 15-717 includes the National Motto and the State Motto in the listing of copies or excerpts of materials which may be read or posted in any school in the state by a teacher or administrator. (The list of approved materials is included in this optional addition to Policy IMD).

Policy Advisory No 638 Policy JEB — Entrance Age Requirements (The change only applies o Kindergarten)
Senate Bill 1082 the specifics required of a district in A.R.S. 15-901.02 if a parent chooses voluntary full-day kindergarten instruction are included in this policy advisory.

Policy Advisory No 639 Policy JICK — Student Bullying/Harassment/ Intimidation Violence/Harassment/ Intimidation/Bullying Regulation JICK-R Exhibit JICK-EB
This policy change is in response to House Bill 2088 amending A.R.S. 15-341 pertaining to required parental notification if a pupil is subjected to bullying, harassing, or intimidating conduct by another person.

Policy Advisory No 640 Policy JJIB — Interscholastic Sports
This policy contains language added by the legislature in House Bill 2657 and House Bill 2088 to A.R.S 15-341, regarding dangers of heat-related illnesses, sudden cardiac death and prescription opioid use.

Policy Advisory No 641 Policy JL — Student Wellness Regulation JL-RB (the change only applies to Kindergarten through 5th grade)
This change addresses SENATE BILL 1083 included a statutory definition of “recess” in A.R.S. 15-118 which is included in the policy and regulation for clarification.

Policy Advisory No 642 Exhibit JLCB-E — Immunization of Students
Updated language pertaining to immunizations of students is included in this exhibit which is the most recent document available.  The change is isolated to the DTaP/DTP/DT vaccine.

Description:  The Board will discuss and consider approval for an application to NAU for a matched cost ($8,500) full-time College & Career specialist.

Description:  The Board will discuss and take possible action on a Waiver of Conflict of Interest for the Yavapai County Attorney.

Description:  Update and discussion of the Arizona School Board Association's thoughts and actions about the consolidation legislation.

Description:  The Board will discuss and take possible action on the current status of Mingus Union High School District and other entities.

Description:  Annual update on overrides and bonds.

Description:  The Board will discuss and take possible action on a proposal for a Creative Writing Club.

Description:  The Board will discuss and consider approval for a letter to COCSD re: Reconsideration of Your Vote Concerning Consolidation

Description:  The Governing Board reserves the right to go into Executive Session intermittently throughout the meeting for discussion and consultation for legal advice regarding any of the agenda items. (A.R.S. §38-431.03(A)(3)). The Board may also go into Executive Session to discuss personnel matters (A.R.S. §38-431.03(A)(1)) and records, such as student discipline matters which are exempt by law from public inspection (A.R.S. §38-431.03(A)(2)). The Board may also go into Executive Session for legal advice and consultation regarding contract negotiations, settlement discussions and pending or contemplated litigation. (A.R.S. §38-431.03(A)(4)).

Though infrequent, the Board may also go into Executive Session for discussions with designated representatives regarding negotiations with employee organizations regarding salaries or compensation of employees of the public body (A.R.S. §38-431.03(A)(5)), discussions with designated representatives regarding real property negotiations (A.R.S. §38-431.03(A)(7)), and international and interstate negotiations (A.R.S.§38-431.03(A)(6))

Description:  Pursuant to A.R.S. §38-431.03(A)(3) and (A)(4), the Governing Board may vote to convene in executive session for the purpose of discussion or consultation with the attorney(s) for the District concerning the lawsuit pending in Yavapai County Superior Court encaptioned Mingus Union High School District et al. v. Tim Carter et al. and language of a consolidation petition and final judgment and for considering its position and instructing its attorney(s) regarding settlement discussions conducted in order to avoid or resolve that litigation, including, without limitation, stipulated language of a form for a consolidation petition and the final judgment.

Description:  The Board will hold an Executive Session pursuant to A.R.S. §38-431.03(A)(2) to determine whether grounds exist for Long-Term Suspension or Expulsion of Student 106001.

Description:  The Board may take possible action on instructions given to the District's attorney in executive session.

Description:  The Board may discuss and may take possible action on the final consolidated election petition form and language for the final judgment in Mingus Union High School District  et. al. v. Carter et al.

Description:   (The Board will not propose, discuss, or take legal action during the meeting)

Description:  Proposal to reschedule October Board Meeting from the 11th to the 25th.