July 12, 2018 at 6:00 PM - Governing Board Regular Meeting

Description:  May 1, 2018 - Special Session
May 17, 2018 - Regular Meeting
June 6, 2018 - Special Session
June 14, 2018 - Regular Meeting
June 20, 2018 - Special Session
June 28, 2018 - Regular Session

Description:  Dr. Penny Hargrove will provide an update on current District events to the Board.

Description:  Ms. Genie Gee will provide an update on current School events to the Board.

Description:  Boys' Sports Athlete of the Month - April 2018 - Justin Tanner

Description:  Extra Duty - Mike Westcott - Instructional Coach
Extra Duty - Mike Westcott - Administrative Consultant
Extra Duty - Paul Ventura - Girls' Basketball Head Coach
Extra Duty - Staci Puckett - Summer English Curriculum
Extra Duty - Cynthia Bruchman - German Club
Extra Duty - Molly Westcott - Club Sponsor
Resignation - Barbara Miller - Bus Driver
Rate Change - Weston Barrett - Driver Trainer
Rate Change -Weston Barrett - Bus Driver
Rate Change - Weston Barrett - Temp Custodian
Continuation - Lowell Hargrove - Classified Support
New Hire - Mary Gladden - In-Town Bus Driver 
New Hire - Mary Gladden - Out-of-Town Bus Driver

Description:   (Matters about which the Board may engage in discussion but will take no action during the meeting)

Description:  First Read of the Arizona School Boards Association June 2018 Policy Services Advisory.
Section
D: Fiscal Management:
Policy DICA – Budget Format:
ASBA is recommending a new policy, DICA, reflecting current statutory
language in A.R.S. 15-903 which requires the school district budget format to
include a variety of information and to prominently display on the school
district website specific information pertaining to teacher salaries.

Policy DIE – Audits/Financial Monitoring:
ASBA is recommending Policy DIE be revised due to changes in A.R.S.
41-1279.03 to require each school district to prominently post on its website
home page a copy of its profile pages that displays the percentage of every
dollar spent in the classroom by that school district from the most recent
status report issued by the auditor general.

Policy DJ – Purchasing:
ASBA is recommending substantial additional language from A.R.S. 15-213
pertaining to purchasing, supervision of financial transactions, personal gifts
and benefits, and reprisal against an employee for disclosure of public
information is included in this policy.

Policy DJE – Bidding/Purchasing Procedures:
ASBA is recommending Policy DJE be modified by the addition of a
paragraph under “Public Inspection and Rationale for Awarding a Contract” found
in A.R.S. 15-213.

 

Section F: Facilities Development:
Policy FEA – Educational Specifications for Construction:
A.R.S. 15-341 has added language which allows the Governing Board to
delegate authority to the superintendent to submit plans for new school
facilities to the School Facilities Board to obtain certification that the
plans meet minimum adequacy guidelines as prescribed in A.R.S. 15-2011. This
language is replicated in the policy.

Section G: Personnel:
Policy GBEAA and Exhibit GBEAA-E – Staff Conflict of Interest:
Language has been added to this policy to clarify conflict of interest and to offer ASBA
recommendations pertaining to annual employee training to ensure district
conflict of interest policies are communicated to employees and acknowledged as
received and understood by each employee.

In February
2018 Policy Advisory No. 603 added language to GBEAA-E, Staff Conflict of
Interest, updating this exhibit to more closely reflect the Conflict of
Interest Disclosure Memorandum in Appendix 8.1 of the Attorney General Arizona
Agency Handbook. Given the changes in HB 2663 on procurement and the focus on
conflicts of interest in purchasing, Policy Services strongly recommends
adoption of PA 621 with the additional language provided in GBEAA-E.

Section I: Instruction:
Regulation IHBA-RB – Special Instructional Programs and Accommodations for Disabled
Students: 
Legally incorrect language in this regulation was recently discovered
and is being changed to clarify that a due process hearing is required only as
it relates to the identification, evaluation, or educational placement of a
Section 504 qualified student with a disability.

Section J: Students:
Policy JFABB – Admission of Exchange and Foreign Students:
 ASBA is recommending language be adjusted to better reflect the
requirements of A.R.S. 15-823 regarding admission of foreign exchange students.

Policy JL and Regulations JL-RA & JL-RB – Student Wellness:
SB1083 added A.R.S. 15-118, which defines recess and requires mandatory
recess periods for specific grade levels as described in the policy. These
requirements are included in Policy JL and the corresponding regulations. 

Description:  The Board will discuss and consider approval for the Resolution Authorizing The Execution of Warrants Between Board Meetings for the 2018-19 school year.

Description:  The Board will discuss and consider approval for the Yavapai County Education Service Agency Exceed M & O Subsections for 2018-19.

Description:  The Board will discuss and consider approval for a Mingus Athletics Family Pass funding proposal for 2018-19.

Description:  The Board will discuss and consider approval for a Mingus Athletics Sponsored funding proposal for 2018-19.

Description:  The Board will discuss and consider approval for an inter-governmental agreement with Cottonwood Police Department to provide a School Resource Officer for 2018-19.

Description:  The Board will discuss and consider approval for connecting to and future use of a municipal water supply.

Description:  The Board will discuss and consider approval for the transfer of ownership of a vehicle that is jointly owned with the Valley Academy For Career & Technology Education.

Description:  The Board will discuss and consider approval for the 2018-19 Student Handbook.

Description:  The Board will discuss and consider approval for the 2018-19 Student Discipline Matrix.

Description:  The Board will discuss and consider approval for the creation of a Special Education Co-Coordinator position.

Description:  The Governing Board may vote to convene into executive session pursuant to A.R.S. §38-431.03(A)(3) and (4)for legal advice concerning litigation filed or to be filed in Yavapai County Superior Court challenging consolidation petitions and Senate Bill 1254 and to instruct the District's attorneys on the Board's position concerning that litigation.

Description:  The Governing Board may vote to convene into executive session pursuant to A.R.S.  §38-431.03(A)(1) to discuss or consider terms of administrative contracts for 2018-2019 (including salary).  Administrative employees have been noticed of their right to demand that this discussion be held in public, with the exception of discussions concerning salary.  Any vote on contracts or salary
will occur in public.

Description:  The Governing Board may vote to convene into executive session pursuant to A.R.S.  §38-431.03(A)(1) to discuss or consider the performance of the Superintendent, assignment and salary,  and to conduct the evaluation of the Superintendent.  The Superintendent has been noticed of her right to demand that this discussion be held in public, with the exception of discussions concerning salary.  Any vote on the Superintendent's evaluation will be taken in public.

Description:  The Governing Board may vote to convene into executive session pursuant to A.R.S.  §38-431.03(A)(3) for legal advice concerning School Psychologist Contractual terms and legal requirements.

Description:   (The Board will not propose, discuss, or take legal action during the meeting)