June 27, 2017 at 6:00 PM - Governing Board Regular Meeting
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I. OPENING
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I.1. Call to Order
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I.2. Adoption of the Agenda
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I.3. Pledge of Allegiance
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I.3.1. Moment of Silence
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I.4. Board Meeting Minutes Not Previously Approved
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I.5. Public Comments
(members of the Governing Board shall not discuss or take legal action on matters raised during an open call to the public unless the matters are properly noticed for discussion and legal action) |
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I.5.1. Public Hearing
Description:
Consistent with A.R.S. 38-431.02, notice of this Governing Board Hearing to be held in public at Mingus Union High School's library at 6:00 PM has been appropriately posted.
This Public Hearing is being conducted for consideration of residents and taxpayers of the community to present the Proposed Expenditure Budget for Fiscal Year 2017-2018 and Truth in Taxation. In the regular meeting following the hearing, an agenda item will be introduced to adopt the estimated Truth in Taxation Levy and the Expenditure Budget. |
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II. ACTION ITEMS - CONSENT
(All items listed hereunder are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the consent agenda and will be discussed separately.) |
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II.1. Approval of Routine Vouchers
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II.1.1. Expense
Description:
Expense Voucher 1039 - $30,972.35
Expense Voucher 1040 - $271,710.75 Expense Voucher 1041 - $257,901.69
Attachments:
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II.1.2. Payroll
Description:
Payroll Voucher 34 - $498,677.18
Payroll Voucher 35 - $8,468.95 Payroll Voucher 36 - $555,690.08 Payroll Voucher 37 - $7,652.84 Payroll Voucher 38 - $3,097.38 Payroll Voucher 39 - $102,725.01
Attachments:
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II.1.3. Bookstore Activity
Description:
Ratification of Payments
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II.2. Personnel
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II.2.1. Certified Staff
Description:
Extra Duty - James Ball - Event Worker
Extra Duty - Ashly Lawler - Event Worker Extra Duty - Jeff Neugebauer - Event Worker Extra Duty - Craig Mai - Bus/Cutaway Training Extra Duty - Cheryl Fradenburg - Bus/Cutaway Training Extra Duty - Bob Young - Summer School Extra Duty - Erin Boisrond - Extended School Year IEP Work Extra Duty - Lauren Thagard - Summer School Extra Duty - Chad Schott - Summer Work Extra Duty - Ruben Sandoval - Summer Work Extra Duty - Cheryl Fradenburg - Summer Work Extra Duty - Erin Boisrond - Summer Work Extra Duty - Marti Gilmore - Summer Work Extra Duty - Oouida Dorr - Summer Work Extra Duty - Leonard Bustos - New Teacher Orientation Extra Duty - Todd Day - New Teacher Orientation Extra Duty - Christian Fuller - New Teacher Orientation Extra Duty - Dave Moncibaez - New Teacher Orientation Extra Duty - Molly Westcott - New Teacher Orientation Extra Duty - Emily Meyer - New Teacher Orientation Extra Duty - Ann Shaw - New Teacher Orientation Extra Duty - Johann Larrcilla - New Teacher Orientation Extra Duty - Patrick Pellegrino - New Teacher Orientation Extra Duty - Tammy Catalano - New Teacher Orientation Extra Duty - Yancey DeVore - Athletic Director New Hire - Jayne Schwantes - Substitute Teacher New Hire - Johann Larracilla - Spanish Teacher New Hire - Patrick Pelligrino - Earth Science New Hire - Leonard Bustos - Math Teacher New Hire - Ann Shaw - ELL Teacher Rate Change - Genie Gee - Assistant Principal Rate Change - Dr. Penny Hargrove - Superintendent Re-Hire - Sarah Cesena - Spanish Teacher |
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II.2.2. Support Staff
Description:
Extra Duty - Colleen Whitehurst - Custodial Sub
New Hire - Tim Haggerty - IT Tech Assignment Transfer - Brandy Rogers - Library Aide Assignment Transfer - Janice SanGiovanni - Counseling Secretary |
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II.2.3. Contracted Services
Description:
The Board will consider approval of contracting for staffing services for the Plant Manager position though Educational Services, Inc. (ESI).
Attachments:
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II.3. Qualified Evaluators of Certificated Teachers
Description:
The Board will consider approval of the attached list of qualified evaluators of certificated teachers, as required by Policy GCO.
Attachments:
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II.4. Payment Procedures FY18
Description:
The Board will consider ratification of the two attached resolutions regarding payment procedures for fiscal year 2018, pursuant to A.R.S. 15-321 and 15-905-G. Administration is recommending approval of these resolutions as has been done in past years to support timely payments.
Attachments:
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II.5. Approval of Girls Golf Team
Description:
The Board will consider approval of the addition of Girl Golf as a Varsity sport beginning the 2017-2018 school year.
Attachments:
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II.6. Approval of Course Catalog
Description:
The Board will discuss and consider approval of the course catalog for the 2017-2018 school year. A summary of changes has been included listing course additions and eliminations.
Attachments:
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II.7. Approval of Donations
Description:
The Board will consider approval of the following donations to the Auto Shop program:
2001 Nissan Path Finder LSX - Chantail Creech - $4,000.00 |
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III. INFORMATION AND DISCUSSION ITEMS
Description:
(Matters about which the Board may engage in discussion but will take no action during the meeting)
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III.1. Board Retreat Topics
Description:
The Board will discuss topics for the Board retreat.
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III.2. Strategic Plan with VACTE
Description:
VACTE will present the Board with their 5 year strategic plan.
Attachments:
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III.3. Presentation of 2016/2017 AZMerit Results
Description:
Administration is recognizing the Math Department for outstanding improvements in AZ Merit math scores. These results highlight the exceptional efforts of math department.
Attachments:
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III.4. YCESA Grant Opportunities
Description:
Becky O'Banion, Grant Writer for the Yavapai County Education Service Agency will report to the Board on available grant opportunities.
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III.5. Unification/Consolidation
Description:
The Board will discuss and consider appointing two Board Members to meet with COCSD Board Members to discuss consolidation issues and process.
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IV. ACTION ITEMS - DISTRICT BUSINESS
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IV.1. Adoption of Expenditure Budget for Fiscal Year 2017-2018
Description:
The Governing Board will consider adoption of the Expenditure Budget for Fiscal Year 2017-2018. The Proposed Expenditure Budget was approved by the Board on June 13, 2017, and a public hearing was conducted under the 'Public Comments' portion of this meeting's agenda.
Attachments:
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IV.2. Budget Revision for FY 2016-2017
Description:
The Board will discuss and consider approval of a budget revision for FY 16-17 to reflect the most current 100 day ADM and final federal and state grant budgets.
Attachments:
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IV.3. Short-Term Borrowing
Description:
The Board will discuss and possibly take action regarding short-term borrowing to cover the potential shortfall in enrollment during fiscal year 2018. Due to the change by the State to “current year” funding there is an exposure to the district because we do not know what our enrollment will be in the upcoming year. Short-term borrowing could be considered rather than utilizing the district’s prepaid insurance balance in the case of an enrollment shortfall.
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IV.4. Proposal for Consulting Services
Description:
The Board will consider approval of a proposal for consulting service for the 2017-2018 SY with Dr. Jack Keegan to aide in the transition of the incoming Superintendent.
Attachments:
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IV.5. Approval of IGAs
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IV.5.1. IGA- VACTE & MUHSD
Description:
The Board will discuss and consider approval of the new jointly developed IGA with VACTE. The new IGA specifically states a reimbursement by the JTED of 70% for FY 18, with an increase in FY19 to 75% and an increase in FY 20 to 80% unless VACTE is faced with financial problems due to federal and state audit results.
Attachments:
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IV.5.2. IGA - City of Cottonwood & MUHSD Aquatic Center
Description:
The Board will discuss and consider approval of an IGA with the City of Cottonwood for the Aquatic Center. The term has been changed to 5 years with no cost increase during that time.
Attachments:
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IV.6. Approval of Wells Fargo Account Signers
Description:
The Board will consider the approval of adding Superintendent/Principal, Dr. Penny Hargrove and Assistant Principal Genie Gee as signers to the Wells Fargo Bank Accounts.
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IV.7. Maintenance and Operations Override Election
Description:
The Board will discuss and possibly take action regarding calling for an M&O override election continuation. The elections timeline for Yavapai County is attached for Board member reference.
Attachments:
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IV.8. Resolution for Maintenance & Operations Override Election
Description:
The will consider approval the formal resolution for the maintenance and override election. The resolution includes a sample ballot, notice of special election, requests for arguments and the Board's Pro-Statement.
Attachments:
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IV.9. Waiver of Conflict of Interest
Description:
The Board will discuss and consider approval of a Waiver of Conflict of Interest with the Yavapai County Attorney's Office.
Attachments:
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IV.10. Executive Session to Consult with District Attorneys for Legal Advice (pursuant to A.R.S. 38-431.03(A)(3) & (A)(4))
Description:
The Board will consult with the District's attorneys pursuant to A.R.S. §38-431.03(A)3 and (A)(4) regarding legal advice with respect to JTED funds to satellite schools.
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IV.11. JTED Funding
Description:
The Board may take action regarding direction from legal counsel regarding a claim against V'ACTE.
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V. INFORMATION ITEMS
Description:
(The Board will not propose, discuss, or take legal action during the meeting)
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V.1. Requests for Future Agenda Items
Description:
- Agenda Items for Regular Board Meeting (July 25th)
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VI. ADJOURNMENT
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