March 22, 2016 at 6:00 PM - Governing Board Regular Meeting
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I. OPENING
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I.1. Call to Order
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I.2. Adoption of Agenda
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I.3. Pledge of Allegiance
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I.3.1. Moment of Silence
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I.4. Board Meeting Minutes Not Previously Approved
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I.5. Information Only Items
(Items to be heard only; the Board will not propose, discuss, or take legal action during the meeting unless the specific matter is properly noticed for legal action.) |
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I.5.1. Summary of Current Events
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I.5.1.1. Financial Report
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I.5.1.2. Superintendent's Report
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I.5.1.3. Principal's Report
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I.5.1.4. Staff Showcase
Description:
Principal Jennifer Chilton will present an overview of AzMERIT testing.
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I.5.1.5. Student Recognition
Description:
Rotary Student of the Month - Sophie Schwimmbeck
Female Athlete of the Month - Vivian Koeppe Male Athlete of the Month - Fabian Navarro Ortega Pursuing Victory with Honor - Luis Hernandez |
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I.6. Public Comments
(members of the Governing Board shall not discuss or take legal action on matters raised during an open call to the public unless the matters are properly noticed for discussion and legal action) |
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II. ACTION ITEMS - CONSENT
(All items listed hereunder are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the consent agenda and will be discussed separately.) |
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II.1. Approval of Routine Vouchers
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II.1.1. Expense
Description:
Expense Voucher #1026 - $45,506.54
Expense Voucher #1027 - $81,119.78 Expense Voucher #1028 - $20,150.32 Expense Voucher #1029 - $62,541.28
Attachments:
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II.1.2. Payroll
Description:
Payroll Voucher #27 - $238,753.22
Payroll Voucher #28 - $223,803.20 Payroll Voucher #29 - $839.67 Payroll Voucher #30 - $3,358.68 Payroll Voucher #31 - $238,030.00 Payroll Voucher #32 - $1,894.64
Attachments:
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II.1.3. Bookstore Activity
Description:
Ratification of Payments
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II.2. Personnel
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II.2.1. Certified Staff
Description:
Extra Duty - Cheryl Fradenburg - SPED Teacher
Professional Growth - Cindy Forsythe - Lead Counselor Resignation - Jessica Pleak - English Teacher |
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II.2.2. Support Staff
Description:
Athletic Stipend - Brenda Watson - Spiritline Head Coach
New Hire - Shawna Figy - JV Softball Coach New Hire - Barbara Miller - Bus Driver Promotion - James Erick - Lead Custodian Promotion - Jack Gray - Lead Grounds Worker Promotion - Marylou Lopez - Food Service Director Resignation - Mariah Chacon - Spiritline Assistant Coach |
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II.2.3. Contract & Work Agreement Renewals
Description:
The Board will consider approval of contract renewals for teachers and administrators and work agreement renewals for support staff for the 2016-17 school year.
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II.2.3.1. Work Calendars
Description:
The Board will consider approval of 2016-17 work calendars.
Attachments:
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II.2.3.2. Teachers
Description:
Administration is recommending employment contracts be offered to the attached list of certified employees for the 2016-17 school year.
Attachments:
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II.2.3.3. Support Staff - Work Agreements
Description:
Administration is recommending work agreements be offered to the attached list of classified employees for the 2016-17 school year.
Attachments:
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II.2.3.4. Administrators
Description:
Administration is recommending contracts be offered to the attached list of administrative employees for the 2016-17 school year.
Attachments:
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II.3. Second Reading and Adoption of Policy Changes
Description:
At the February 23, 2016 meeting, the Board discussed policy changes recommended by ASBA. The Board will consider adoption of these policy changes.
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II.3.1. Second Reading of Proposed Board Policy Changes in Section B - School Board Governance and Operations
Description:
The Board will consider adoption of proposed changes to Governing Board Policy in Section B - School Board Governance and Operations.
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II.3.1.1. Policy BEC - Executive Sessions/Open Meetings
Description:
ASBA recommends a brief addition to policies BEC, BEDA, and GCQF to provide districts with more clarity and direction in the posting of notices and eliminates some potential confusion in the timeline allowed for an employee to request an open hearing.
Attachments:
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II.3.1.2. Policy BEDA- Notification of Board Meetings
Description:
ASBA recommends a briefaddition to policies BEC, BEDA, and GCQF to provide districts with more clarityand direction in the posting of notices and eliminates some potential confusion in the timeline allowed for an employee to request an open hearing.
Attachments:
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II.3.1.3. Policy BEDH - Public Participation at Board Meetings
Description:
ASBA recommends this policy be modified to insure compliance with A.R.S. 38-431.01(H) pertaining to Open Meeting Law.
Attachments:
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II.3.2. Second Reading of Proposed Board Policy Changes in Section G - Personnel
Description:
The Board will consider adoption of proposed changes to Governing Board Policies in Section G - Personnel.
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II.3.2.1. Policy GCQF - Discipline, Suspension and Dismissal of Professional Staff Members
Description:
ASBA recommends a brief addition to policies BEC, BEDA, and GCQF to provide districts with more clarity and direction in the posting of notices and eliminates some potential confusion in the timeline allowed for an employee to request an open hearing.
Attachments:
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II.3.3. Second Reading of Proposed Board Policy Changes in Section I - Instructional Programs
Description:
The Board will consider adoption of proposed changes to Governing Board Policies in Section I - Instructional Programs.
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II.3.3.1. Policy IKE - Promotion and Retention of Students
Description:
ASBA recommends modifications to clarify that a student’s high school grade classification may be determined by each district as the definition included in the policy is neither in statute nor in the State Board of Education rules. In response to district inquiries, ASBA Policy Services has explained that student promotion to a higher grade at midyear is permissible and is referenced in regulation IKE-RB. Policy IKEB - Acceleration, is added as a cross reference to policy IKE.
Attachments:
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II.3.3.2. Policy IKF - Graduation Requirements
Description:
ASBA recommends several updates in Policy IKF due to the repeal of A.R.S. 15-701.02 (Alternative High School Graduation Requirements) and the removal of references to this statute and R7-2-302.09 (AIMS, Additional Credit, Augmentation) from the Manual.
Attachments:
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II.3.4. Second Reading of Proposed Board Policy Changes in Section J - Students
Description:
The Board will consider adoption of proposed changes to Governing Board Policies in Section J - Students.
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II.3.4.1. Policy JFAB - Tuition/Admission of Non-resident Student
Description:
ASBA recommends that a paragraph pertaining to the admission of students who are United States residents but nonresidents of the state be moved and designated as a discretionary, not mandatory, action of the Governing Board.
Attachments:
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II.3.4.2. Policy JK - Student Discipline
Description:
ASBA recommends that Policy JK be altered by moving some language and modifying a heading title in order to eliminate the assumption that everything that follows in this document pertains to special needs students. Clarification has been added to communicate the rules pertaining to discipline, suspension, expulsion, and the provisions pertaining to confinement of pupils to students at the beginning of each school year, and to transfer students at the time of their enrollment in school.
Attachments:
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II.4. Renewal of IGA with Cottonwood-Oak Creek School District
Description:
The Board will consider approval of an IGA with COCSD for substitute reimbursement for Mingus coaches who are COCSD teachers. This IGA had expired and was not renewed due to a lack of necessity. However, there is now a need for its renewal.
Attachments:
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II.5. Approval of Donations
Description:
The Board will consider approval of the following donations:
Spectrum Health Care - 12 Printers - $3,550 Devon Ocetnik - 1997 Oldsmobile 1G3NL52TXVM304664 - $500 O'Reilly Auto Parts - Trophies for Auto Club Show - $366 Hyundai of Cottonwood - 53 MOC Flush Kits - $800 Jones Ford Verde Valley - Shop Equipment - $1,500 |
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II.6. Out of State Travel
Description:
The Board will consider the following out of state travel requests.
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II.6.1. Native American Club - Disneyland - Anaheim, California
Description:
The Board will consider approval of out of state travel for the Native American Club to travel to Anaheim, California, May 6-9, 2016, to go to Disneyland.
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II.6.2. Mike Earl - Auto Safety House Training - High Point, North Carolina
Description:
The Board will consider approval of out of state travel for our mechanic, Mike Earl, to travel the Thomas Built Bus manufacturing facility in High Point, North Carolina, to attend Federal Motor Vehicle Safety Standards training, for three days in May or June of 2016 (TBD). All direct expenses will be paid by Auto Safety House.
Attachments:
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II.7. Requests for Proposals
Description:
The Board will consider approval of Requests for Proposals (RFPs) for three bond projects.
Tennis Courts Parking Lots Architectural Service |
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III. INFORMATION AND DISCUSSION ITEMS
Description:
(Matters about which the Board may engage in discussion but will take no action during the meeting)
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III.1. FY15 Audit Report
Description:
Business Manager Kirk Waddle will present the FY15 audit report.
Attachments:
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III.2. Instructional Minutes
Description:
Administration will share information about compliance with instructional minutes requirements and the impact of early release days on our compliance for students with less than full schedules.
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IV. ACTION ITEMS - DISTRICT BUSINESS
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IV.1. Salary & Wage Reommendations
Description:
The Board will discuss and may take action regarding recommendations from the Salary and Benefits Committee regarding salaries and wages for the 2016-17 school year.
Attachments:
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IV.2. Executive Session to discuss Personnel Matters (pursuant to A.R.S. 38-431.03(A)(1) and 38-431.03(A)(5))
Description:
Superintendent's Evaluation for Performance Pay, Including Recent Leadership Survey Data
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IV.3. Superintendent's Evaluation
Description:
The Board will discuss and may take action regarding the Superintendent's performance and a determination if performance pay has been earned pursuant to the terms and conditions of the Superintendent's employment contract.
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V. INFORMATION ITEMS
Description:
(The Board will not propose, discuss, or take legal action during the meeting)
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V.1. Requests for Future Agenda Items
Description:
- Regular Governing Board Meeting (4/26/16)
- Joint Verde Valley Governing Board Meeting (4/28/16) |
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VI. ADJOURNMENT
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