August 26, 2014 at 6:00 PM - Governing Board Regular Meeting
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I. OPENING
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I.1. Call to Order
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I.2. Adoption of Agenda
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I.3. Pledge of Allegiance
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I.3.1. Moment of Silence
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I.4. Board Meeting Minutes Not Previously Approved
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I.4.2. Executive Session
Description:
July 17, 2014
July 22,2014 |
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I.5. Information Only Items
(Items to be heard only; the Board will not propose, discuss, or take legal action during the meeting unless the specific matter is properly noticed for legal action.) |
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I.5.1. Summary of Current Events
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I.5.1.1. Superintendent's Report
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I.5.1.2. Principal's Report
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I.5.1.3. Student Recognition
Description:
Maya Daher will be recognized for an act exemplifying great character and honesty.
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I.5.1.4. Showcase
Description:
Students and staff from Link Crew will showcase their activities to start the school year.
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I.5.1.5. Financial Report
Attachments:
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I.6. Public Comments
(members of the Governing Board shall not discuss or take legal action on matters raised during an open call to the public unless the matters are properly noticed for discussion and legal action) |
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II. ACTION ITEMS - CONSENT
(All items listed hereunder are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the consent agenda and will be discussed separately.) |
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II.1. Approval of Routine Vouchers
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II.1.1. Expense
Description:
Expense Voucher #1035 - $92,412.12 - Final Encumbrance Voucher
Expense Voucher #1000 - $320,018.40 Expense Voucher #1001 - $78,970.16 Expense Voucher #1002 - $171,052.88 Expense Voucher #1003 - $136,460.18
Attachments:
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II.1.2. Payroll
Description:
Payroll Voucher #2 - $187,878.27
Payroll Voucher #3 - $202,886.37
Attachments:
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II.1.3. Bookstore Activity
Description:
Ratification of Payments
Attachments:
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II.2. Personnel
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II.2.1. Certified Staff
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II.2.1.1. New Hire
Description:
Amberlyn Klienman - Substitute Teacher
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II.2.1.2. Resignations
Description:
Angela Walz - Nurse
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II.2.2. Support Staff
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II.2.2.1. New Hires
Description:
Estella Braly - Parking Lot Attendant
Monica Robinson - Food Service Rosario Hernandez - Food Service Carrie Jones - Paraprofessional (SPED) |
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II.3. Contract Addenda
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II.3.1. 2014-2015 Extra Duty Stipends
Description:
The Board will consider approval of additional duty stipends for teachers for dual enrollment, AP, online, additional work days, and club sponsorship.
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II.3.2. Professional Growth
Description:
Cindy Forsythe - Professional Growth
Cynthia Harakaly - Professional Growth Brian Tankesley - Professional Growth |
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II.4. Approval of Donation
Description:
Unisource - HP 1055 CM Plus Plotter and Supplies
Attachments:
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II.5. Out of State Travel
Description:
FFA Sponsors are requesting approval from the Governing Board to attend the 87th National FFA Convention in Louisville, Kentucky October 28th - Nov 2nd.
Attachments:
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II.6. Emergency Procurement
Description:
Bus 35, one of the used buses purchased last fiscal year, broke down during a route and had to be towed to Flagstaff to RWC International to have the problem diagnosed. RWC International is the vendor who the seller recommended to perform previous warranty work. Because this is one of the district’s primary route and travel buses it was deemed an emergency. The initial inspection indicated that the engine needed to be rebuilt at a cost of approximately $12,000. As the work progressed, it was discovered that the emissions system needed to be replaced at an additional cost of approximately $8,000.
Attachments:
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II.7. Approval of Intergovernmental Agreements
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II.7.1. Approval of IGA with City of Cottonwood for School Safety Officer
Description:
The Board will consider approval of renewal of an intergovernmental agreement (IGA) with the City of Cottonwood for school safety officer services.
Attachments:
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II.7.2. Approval of Mutual Aid Agreement for Emergency Transportation Services
Description:
The purpose of this agreement is to provide transportation services for evacuation support of the general public and special needs populations, as well as transportation o emergency response personnel, as response to an area in Yavapai County affected by a natural disaster or human caused event.
Attachments:
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II.7.3. Approval of IGA with City of Cottonwood for Pool Use
Description:
The Board will consider approval of renewal of an intergovernmental agreement (IGA) with the City of Cottonwood for use of the City's outdoor pool by the swim team.
Attachments:
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III. INFORMATION AND DISCUSSION ITEMS
Description:
(Matters about which the Board may engage in discussion but will take no action during the meeting)
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III.1. First Reading of Proposed Board Policy Changes in Section B - School Board Governance and Operations
Description:
The Board will discuss proposed changes to Governing Board Policies in Section B - School Board Governance and Operations.
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III.1.1. Policy BCB - Board Member Conflict of Interest
Description:
In March, this policy was revised but in several places the document from ASBA included the word “supplies” instead of “services in several places. The proposed changes reflect correction of those errors.
Attachments:
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III.1.2. Policy BDB - Board Officers
Description:
These recommended changes clarify that the Board President represents the whole board when setting meeting agendas.
Attachments:
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III.1.3. Policy BEC - Executive Sessions / Open Meetings
Description:
These recommended changes clarifies that an Executive Session may be held without entering into open session provided the meeting has been properly voted on and noticed.
Attachments:
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III.2. First Reading of Proposed Board Policy Changes in Section E - Support Services
Description:
The Board will discuss proposed changes to Governing Board Policies in Section E - Support Services.
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III.2.1. Policy ECB - Building and Grounds Maintenance
Description:
Senate Bill 1102 established language in A.R.S. 15-2032, School Facilities Board building renewal grant fund; definitions, that has been incorporated into these proposed changes to Policy ECB.
Attachments:
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III.3. First Reading of Proposed Board Policy Changes in Section G - Personnel
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III.3.1. Policy GDF - Support Staff Hiring
Description:
The proposed changes represent changes to fingerprint requirements as mandated by Senate Bill 1391.
Attachments:
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III.3.2. Policy GDFA - Support Staff Qualifications and Requirements
Description:
The proposed changes represent changes to fingerprint requirements as mandated by Senate Bill 1391.
Attachments:
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III.3.3. Policy GDL - Support Staff Workload
Description:
The Board will discuss proposed changes to Governing Board Policy GDL - Support Staff Workload. In order to meet the County's time lines for payroll processing, the work week needs to be redefined to run Thursdays through Wednesdays. This will also alleviate the need to estimate hours for weekend events and bus trips.
Attachments:
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III.3.4. Policy GDQA - Support Staff Reduction in Force
Description:
The proposed changes replace “laid off” with “released.”
Attachments:
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III.4. First Reading of Proposed Board Policy Changes in Section I - Instructional Programs
Description:
The Board will discuss proposed changes to Governing Board Policies in Section I - Instructional Programs.
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III.4.1. Policy IKE - Promotion and Retention of Students
Description:
The proposed changes stem from House Bills 2501 and 2367 to address eighth grade promotion ceremonies and deletion of transitional language related to promotion of third grade students.
Attachments:
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III.4.2. Regulation IKE-R - Promotion and Retention of Students
Description:
The proposed changes stem from House Bills 2501 and 2367 to address eighth grade promotion ceremonies and deletion of transitional language related to promotion of third grade students.
Attachments:
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III.4.3. Policy IKF - Graduation Requirements
Description:
The proposed changes stem from House Bill 2265 to add an option for a computer science to count as a math course for graduation requirements.
Attachments:
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III.5. First Reading of Proposed Board Policy Changes in Section J - Students
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III.5.1. Policy JFAB - Tuition / Admission of Non-resident Students
Description:
The proposed changes add language which provides clarification regarding the obtaining of state funding for any student who is not a resident of the state.
Attachments:
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III.5.2. Policy JJJ - Extracurricular Activity Eligibility
Description:
The Board will discuss proposed changes to Governing Board Policy JJJ - Extracurricular Activity Eligibility. During the July 2014 retreat, Board members asked administration to review this policy. Administration is recommending changes to the policy to match policy with practice and clear up some ambiguous verbiage.
Attachments:
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III.5.3. Exhibit JLCB-E - Immunization of Students
Description:
This Exhibit includes updated student immunization requirements. Since this is an Exhibit, Board approval is not required.
Attachments:
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III.5.4. Policy JQ - Student Fees, Fines, and Charges
Description:
The proposed changes stem from Senate Bill 1350, which created A.R.S. 15-116, to allow for fee waivers for needy students, to prevent students from being denied enrollment for nonpayment of fees, and to allow districts to charge tuition for students who are non-state residents.
Attachments:
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IV. First Reading of Proposed Board Policy Changes in Section K - School - Community Relations
Description:
The Board will discuss proposed changes to Governing Board Policies in Section K - School - Community Relations.
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IV.1. Regulation KDB-R - Public's Right to Know / Freedom of Information
Description:
The proposed changes remove language describing one tier of fees for copies of public records. Since this is a Regulation, Board approval is not required.
Attachments:
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IV.2. Policy KF - Community Use of School Facilities
Description:
The proposed changes stem from Senate Bill 1336 and add language pertaining to immunity from civil liability for the district, employees, and the Board, with respect to decisions and actions taken to allow the lease or use of school property.
Attachments:
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IV.3. Regulation KF-EA - Community Use of School Facilities
Description:
The proposed changes stem from Senate Bill 1336 and add language pertaining to immunity from civil liability for the district, employees, and the Board, with respect to decisions and actions taken to allow the lease or use of school property. Since this is a Regulation, Board approval is not required.
Attachments:
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V. ACTION ITEMS - DISTRICT BUSINESS
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V.1. Declaration of Curricular & Instructional Alignment
Description:
AZ Department of Education is requesting approval from the Governing Board indicating affirmation that MUHSD has adopted a curriculum that is aligned with the "Standards," and adopted an evaluation system that assesses whether teachers are integrating the "Standards" into their instructional practices. These policies are in effect for the 2014-2015 school year.
Attachments:
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VI. INFORMATION ITEMS
Description:
(The Board will not propose, discuss, or take legal action during the meeting)
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VI.1. Requests for Future Agenda Items
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VII. ADJOURNMENT
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