December 11, 2013 at 6:30 PM - Governing Board Regular Meeting
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I. OPENING
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I.1. Call to Order
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I.2. Adoption of Agenda
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I.3. Pledge of Allegiance
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I.3.1. Moment of Silence
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I.4. Board Meeting Minutes Not Previously Approved
Description:
November 7, 2013 - Regular Meeting
November 7, 2013 - Study Session November 21, 2013 - Special Meeting November 21, 2013 - Joint Meeting with COCSD November 22, 2013 - Executive Session
Attachments:
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I.5. Information Only Items
(Items to be heard only; the Board will not propose, discuss, or take legal action during the meeting unless the specific matter is properly noticed for legal action.) |
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I.5.1. Summary of Current Events
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I.5.1.1. Superintendent's Report
Description:
Weekly Updates
Update on Shared Services |
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I.5.1.2. Principal's Report
Description:
Rotary Student of the Month - Megan Hester
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I.5.1.3. Student Recognitions
Description:
Female Athlete of the Month - Tristen Meacham
Male Athlete of the Month - Jesse Rios Artist of the Month - Gabriela Guerrero Pursuing Victory with Honor - Kylie Streck |
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I.5.1.4. Staff Showcase
Description:
Freshmen Focus - Genie Gee
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I.5.1.5. Financial Report
Attachments:
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I.6. Public Comments
(members of the Governing Board shall not discuss or take legal action on matters raised during an open call to the public unless the matters are properly noticed for discussion and legal action) |
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II. ACTION ITEMS - CONSENT
(All items listed hereunder are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the consent agenda and will be discussed separately.) |
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II.1. Approval of Routine Vouchers
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II.1.1. Expense
Description:
1010 - $65,426.69
1011 - $47,599.93 1012 - $ 2,325.60
Attachments:
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II.1.2. Payroll
Description:
14 - $256,441.50
15 - $ 1,570.97 16 - $247,879.37
Attachments:
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II.1.3. Bookstore Activity
Description:
Ratification of Payments
Attachments:
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II.2. Personnel
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II.2.1. Certified Staff
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II.2.2. Support Staff
Description:
New Hire - David Steinke, Gear Up Academic Advisor
Marti Gilmore, Title I Classroom Aide Resignation - Michael Swesey, IT Specialist |
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II.2.3. Retirement
Description:
Val Moore, Executive Assistant to the Superintendent
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II.2.4. Substitute Teacher
Description:
Nancey Payne
Lynn Hornyak |
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II.3. Field Trips Travel Requests
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II.4. Approval of Donations
Description:
$4,000 donated to Advance Placement Studies from Mr. & Mrs. Spence Lower
$26,734.20 donation of Professional Weight Equipment from Mr. George Carthane $300 donation of two laptop computers from Mr. Vern Reed
Attachments:
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III. ACTION ITEMS - DISTRICT BUSINESS
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III.1. Consideration and possible approval of proposed Budget Revision for fiscal year 2013-14
Description:
The Board will consider approval of the proposed budget revision for fiscal year 2013-14. The revisions are made annually in December in response to State adjustments. The net change is about $14,000, based on the following changes:
Statewide Recalculation of the Legislative Reduction in Capital ($54,991) 2013 Budget Balance Carry Forward $97,700 2013 Statewide Recalculation of 2012 Reductions ($40,543) Recalculation of 2013 100-day ADM for On-line School $26,406 Other Miscellaneous Changes ($14,454) Net Change from Adopted Budget $14,118 |
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IV. INFORMATION AND DISCUSSION ITEMS
Description:
(Matters about which the Board may engage in discussion but will take no action during the meeting)
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IV.1. Humanities Pathway Choices
Description:
The Board will receive information about the Humanities Pathway Choices for incoming students who may be pursuing an International Baccalaureate (IB) program of study.
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IV.2. First Reading of Proposed Changes to Board Policies
Description:
The Board will discuss proposed changes to policies.
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IV.2.1. First Reading of Proposed Changes to Board Policy BCB - Board Member Conflict of Interest
Description:
The Board will discuss proposed changes to Policy BCB. HB2588 brought changes to the school district bid threshold. The proposed changes to this policy reflect changes to the thresholds for oral quotes, written quotes, and competitive bidding, as released by the AZ Auditor General, to maintain compliance with the Uniform System of Financial Records.
Attachments:
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IV.2.2. First Reading of Proposed Changes to Board Policy CBI - Evaluation of Superintendent
Description:
The Board will discuss proposed changes to Policy CBI. The recommended changes would eliminate language a conflict pertaining to the issuance of a contract to a superintendent who has a multi-year contract.
Attachments:
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IV.2.3. First Reading of Proposed Changed to Board Policy DJE - Bidding/Purchasing Procedures
Description:
The Board will discuss proposed changes to Policy DJE. HB2588 brought changes to the school district bid threshold. The proposed changes to this policy reflect changes to the thresholds for oral quotes, written quotes, and competitive bidding, as released by the AZ Auditor General, to maintain compliance with the Uniform System of Financial Records.
Attachments:
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IV.2.4. First Reading of Proposed Changes to Board Policy JICH - Drug and Alcohol Use by Students
Description:
The Board will discuss proposed changes to Policy JICH. These changes would eliminate the phrase "to a person under eighteen (18) years of age" in order to avoid confusion in interpretation and the possible application of disciplinary consequences.
Attachments:
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V. Executive Session to Discuss Personnel Matters (pursuant to A.R.S. ยง38-431.03(A)(1))
Description:
Superintendent's Evaluation
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VI. Superintendent's Evaluation
Description:
The Board will discuss and may take action regarding the Superintendent's evaluation and a determination if performance pay has been earned pursuant to the terms and conditions of the Superintendent's employment contract.
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VII. INFORMATION ITEMS
Description:
(The Board will not propose, discuss, or take legal action during the meeting)
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VII.1. Requests for Future Agenda Items
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VIII. ADJOURNMENT
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