Public Meeting Agenda: August 17, 2023 at 7:00 PM - Regular Meeting

I. Opening

I.A. Moment of Silence

I.B. Pledge of Allegiance

I.C. Public Comment Related to Items Listed on the Agenda

II. Superintendent's Report

II.A. Monthly Financial and Tax Collection Report

II.B. Monthly Construction and Facilities Report

II.C. 2022-23 End of Year Academic Report

II.D. 2023-24 Federal Grant Application Notification

III. Consent Agenda

III.A. Consideration and Possible Approval of Meeting Minutes

III.A.1. July 20, 2023 Regular Meeting

III.A.2. July 31, 2023 Special Meeting

III.B. Consideration and Possible Adoption of the 2023-24 Budget for Accelerated Instruction

III.C. Consideration and Possible Approval of Budget Amendments for the General, Food Service, and Debt Service Funds

III.D. Consideration and Possible Approval of a Five-Year Contract Extension for Skyward Student and Business Information System

III.E. Consideration and Possible Approval of a Contract to Provide Pharmacy Benefit Management Services

III.F. Consideration and Possible Approval of a Contract to Complete Intrusion Detection Upgrades District-Wide

III.G. Consideration and Possible Approval of Vendors to Complete District-Wide Security Film Upgrades

III.H. Consideration and Possible Approval of TASB's Local Policy Update 121 -- Second Reading

III.H.1. CFB(LOCAL): Accounting - Inventories

III.H.2. CKE(LOCAL): Safety Program/Risk Management - Security Personnel

III.H.3. CLB(LOCAL): Buildings, Grounds, and Equipment Management - Maintenance

III.H.4. CRF(LOCAL): Insurance and Annuities Management - Unemployment Insurance

III.H.5. CVA(LOCAL): Facilities Construction - Competitive Bidding

III.H.6. CVB(LOCAL): Facilities Construction - Competitive Sealed Proposals

III.H.7. DEA(LOCAL): Compensation and Benefits - Compensation Plan

III.H.8. FD(LOCAL): Admissions

III.H.9. FFI(LOCAL): Student Welfare - Freedom from Bullying

III.I. Consideration and Possible Approval of Purchases in Excess of $50,000

III.I.1. Manville Water Supply for Annual Estimated Cost to Provide Water Service for the 2023-24 Fiscal Year to All District Sites Located Outside the City of Austin and City of Pflugerville

III.I.2. City of Pflugerville Water for Annual Estimated Cost to Provide Water Service for the 2023-24 Fiscal Year to All District Sites Located Within the City of Pflugerville

III.I.3. City of Austin Water for Annual Estimated Cost to Provide Water Service for the 2023-24 Fiscal Year to All District Sites Located Within the City of Austin

III.I.4. Direct Energy for Annual Estimated Cost to Provide Electricity Service for the 2023-24 Fiscal Year to All District Sites Located Outside the City of Austin

III.I.5. Austin Energy for Annual Estimated Cost to Provide Electricity and Waste Services for the 2023-24 Fiscal Year to All District Sites Located Within the City of Austin

III.I.6. Atmos Energy for Annual Estimated Cost to Provide Natural Gas Service for the 2023-24 Fiscal Year District-Wide

III.I.7. Texas Disposal Systems for Annual Estimated Cost to Provide Trash, Recycling, and Compost Services for the 2023-24 Fiscal Year to All District Sites

III.I.8. Texas Gas Services for Annual Estimated Cost to Provide Natural Gas Service for the 2023-24 Fiscal Year District-Wide

III.I.9. TASB Risk Management Fund for Property and Casualty Insurance Program for the Policy Period September 1, 2023 through August 31, 2024

III.I.10. TCP for Renewal of District Time Management System, Including TimeClock Plus Professional Annual Clockable Employee Licenses (1,540), Hardware, Support, and Maintenance from August 19, 2023 to August 18, 2024

III.I.11. OneDrive, Inc. for Subscription Renewal for District-Wide, Unified Access to a Catalog of Digital Books for Educators And Students, Including Curriculum Titles, Leisure Reading, Professional Development Books, and Access to the Public Library

III.I.12. Whitley Penn for District Auditing Services Rendered During the 2023-24 School Year

III.I.13. Perdue, Brandon, Fielder, Collins, & Mott, LLP, Attorneys at Law for Estimated Fees Related to the Annual Property Tax Audit to Ensure Appropriate State Funding has been Received by the District

III.I.14. Travis Central Appraisal District for Annual District Appraisal Fees

III.I.15. MSB Consulting Group, LLC for Management of the District’s SHARS and Medicaid Programs by Assisting the District with Documentation Vital to the Success of these Programs

III.I.16. Walsh Gallegos Trevino Kyle & Robinson, PC for Legal Services for Fiscal Year 2023-24

III.I.17. A-TEX Restaurant Supply & Service for Texas Department of Agriculture-Approved Purchase of Walk-in-Freezers and Coolers for Wieland Elementary, River Oaks Elementary, Highland Park Elementary and Pflugerville Middle, and the Purchase of Three Serving Lines at Kelly Middle and One Serving Line at Delco Elementary

III.I.18. Mission Restaurant Supply for Texas Department of Agriculture-Approved Purchase of a Convection Oven, Reach-In Warmer, and Reach-In Cooler for Parmer Lane Elementary

III.I.19. Ace Mart Restaurant Supply for Texas Department of Agriculture-Approved Purchase of a Serving Line for Pflugerville Elementary

III.I.20. Maxim Healthcare for Required Services to Substitute for Vacant Positions, Including Licensed Specialist in School Psychology (LSSP), Educational Diagnostician, Speech-Language Pathologist (SLP), and Occupational Therapist (OTR) from August 14, 2023 through July 31, 2024

III.I.21. Candor Diagnostics for An Additional Amount Being Requested for Contracted Services During the Summer of 2023 to Complete Evaluations for Special Education Services to Meet Texas Education Agency Mandated Timelines

III.I.22. Erban Construction Closeout of the Hendrickson High School Career & Technology Education Building, Including a Small Retention Pond on the South Side of the New CTE Building Per Approved Site Development Plans

III.I.23. Atlas Consulting for Contract Management, Security Design, and Construction Administration for the Intrusion Detection Project

III.I.24. Wells Fargo Financial for District Copier Lease for the 2023-24 School Year, which Includes 106 Campus Copiers and 10 Copy Center Copiers

III.I.25. Ricoh Managed Services for District Copier Managed Services Contract for the 2022-23 School Year, Including Impression Pool, Copier Consumables, and Maintenance and Technical Support for All District Ricoh Copiers

III.I.26. SHI for Annual Renewal of Microsoft Licenses Required for District Staff and Students to Use E-mail, Microsoft Office, and Other Applications, Including All Server Licensing

III.I.27. Red River for Annual Maintenance Renewal for All Cisco Network Equipment and Software Licensing

III.I.28. SHI for Purchase of Cisco Umbrella, which Provides Internet Security Protection for Students and Staff Using District-Owned Devices, Whether They are In-District or Connected Remotely, Protecting Against Malware, Ransomware, and Phishing, while also Providing Federal CIPA Compliance Filtering

III.I.29. SHI for Purchase Of Sentinel One, which will Provide an Endpoint Protection Platform (EPP) on All Windows Endpoint Devices, to Help Prevent Security Threats, Including Known and Unknown Malware, while also Providing an Endpoint Detection and Response (EDR) Solution, which Helps Detect and Respond to Incidents in the Event of a Bypass to Our EPP or Other Existing Security Measures

III.I.30. FreeIT for Purchase of Cohesity Backup and Recovery System, which will Provide Improved Performance, Reporting Capabilities, and Improve Instant Restores from Eight Hours to Approximately Ten Minutes, Replacing Existing Backup Systems, which are Now at End of Life and Support

III.I.31. Classlink for the District’s Single Sign-On Platform, which will Provide a Single Interface, Allowing Teachers and Students to Use One Username and Password to Access All Learning Applications Used on a Daily Basis

III.I.32. SHI for Meraki Mobile Device Management Solution Used to Deploy Applications, Security Settings, and User Licensing to Over 5,200 Mac OS Based Devices

III.I.33. Incident IQ for Technology Help Desk and Asset Management Software to Replace the Existing End of License Term Product, while Providing a Single Solution to Report Technology Issues, Track Inventory, and Provide Robust Reporting with Seamless Integration that Allows Tracking Repair Fees, Funding Source, and the Life Cycle of Technology

III.I.34. Finalsite for Purchase of Blackboard for District Website Content Management, which is a Cloud-Based Communication Tool that will be Used to Provide Information to Our Staff, Parents, and Community Members

III.I.35. Carahsoft for Smartsheet Project Management Software Renewal for All 2022 Bond Projects, Including Workflows for Project Management, Budget Tracking, and the Capacity for Internal and External Facing Project Status Dashboards

III.I.36. Transfinder for Transfinder Route Management and Student Tracking Solution, which Provides Route Creation, Route Service Reports, Stopfinder Parent App, as well as Staff Access to Live Student Route Information

III.I.37. Zonar for GPS Bus Tracking and Support for Transfinder, Including Student Tracking, Driver Safety Compliance Checks, Travel Speed Compliance, Movement and Location Data in the Event of an Accident, and On-Time Performance Monitoring

III.I.38. VLK Architects for Professional Services for Design Fee and Full Design Services for District-Wide Fencing Projects at Parmer Lane Elementary, Highland Park Elementary, Ruth Barron Elementary, and Westview Middle

III.I.39. Midwest Employers for Excess Worker’s Compensation Insurance Protecting the District From Claims Exceeding $450,000

III.I.40. TriStar for Third Party Administrator Responsible for Helping the District Manage the District’s Self-Insured Worker’s Compensation Program

III.I.41. TASB Risk Management Services for Unemployment Insurance and Legal Support Related to Unemployment Appeals and Hearings

IV. Consideration and Possible Approval of 2023-24 Student Code of Conduct (SCOC) – Second Reading

V. Consideration and Possible Adoption of the 2023-24 General Fund, Food Service Fund, and Debt Service Fund Budgets as Presented During the Public Hearing Conducted on August 17, 2023

VI. Consideration and Possible Adoption of an Ordinance to Set the 2023 Pflugerville ISD Tax Rate

VII. Consideration and Possible Approval of an Order Calling a Voter-Approval Tax Rate Election (VATRE)

VIII. Consideration and Possible Approval of Policy BED(LOCAL}-A -- Second Reading

IX. President's Report

X. Board Committees and Central Texas School Board Association (CTSBA) Update

XI. Discussion Regarding Board Self-Assessment Results

XII. Consideration of Future Meetings and Agenda Items

XIII. Consideration and Possible Ratification of Personnel – Executive Director of Transportation (551.074)

XIV. Consider and Act on Potential Litigation regarding TEA Accountability Rating System (Section 551.071)

XV. Discussion Regarding Personnel Employment (551.074)

XVI. Discussion Regarding the Purchase, Exchange, Lease, or Value of Real Property (551.072)

XVII. Closing

August 17, 2023 at 7:00 PM - Regular Meeting

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