July 28, 2025 at 5:00 PM - Regular Meeting
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1. CALL MEETING TO ORDER
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2. PLEDGE OF ALLEGIANCE
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3. SEAT NEW BOARD MEMBERS
Description:
Josef Garcia, Parent/Guardian (Seat-Based Learning), 2-year term (7/1/2025 to 6/30/27)
Colin Williams, Teacher Position (Seat-Based Learning), 2-year term (7/1/2025 to 6/30/2027) Melanie Donley, Teacher Position (Online Learning), 2-year term (7/1/2025 to 6/30/2027) Steena Johnson, Community Member, 2-year Term (7/1/2025 to 6/30/2027)
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3.A. Elect Board Officers
Description:
Nominations:
Chair Vice Chair Secretary Treasurer
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4. ROLL CALL and ESTABLISH a QUORUM
Description:
A full Roll Call will need to be taken as we have a remote board director.
Melanie Donley, Josef Garcia, Mindy Glazier, Jared Griffin, Steena Johnson, Emily Stull Richardson, Colin Williams, Belinda Yurick We have established a quorum. Emily Stull Richardson will be attending the meeting remotely: Mounds View Public Library 2576 Mound View Boulevard Mounds View, MN 55112 |
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5. ADDITIONAL ITEMS
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6. PUBLIC COMMENT
If you have an item for the Regular Board of Education public comment period, please email Board of Education Chair Josef Garcia (josefgarcia@crosslakekids.org) with your name and topic on the Friday before the Board Meeting. You may appear in person before the Board or virtually via the Google Meet. JUST a reminder, public comments will only take place during this agenda item. No public comments or chat comments will be accepted following this agenda item. |
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7. AGENDA
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7.A. CONSENT AGENDA
All items listed below are considered to be routine by the Crosslake Community Schools Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be moved to the Action Item portion of the Agenda. |
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7.A.1. Board of Education Minutes - May 19, 2025, June 16, 2025
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7.A.2. Special Board Meeting - June 23, 2025
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7.A.3. Finance Meeting Minutes - July 22, 2025
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7.A.4. Personnel Matters
Description:
Internal Shifts: Name: Mindy Coulter-Glazier FTE: 1.0 Position: Online Elementary Teacher Start Date: 8/25/25 Salary: $60,449.46 New Hires: Name: Devan Bartels FTE: 1.0 Position: Online Administrative Assistant Start Date: 8/4/25 Wage: $18.23 Name: Angela Kemp FTE: 1.0 Position: Online Math Teacher Start Date: 8/25/25 Salary: $51,325.00 Name: Theodore Casparian FTE: 1.0 Position: Online Math Teacher Start Date: 8/25/25 Salary: $44,275.00 Name: Gabrielle Johnson FTE: 1.0 Position: Online Math Interventionist Start Date: 8/25/25 Salary: $49,825.00 Name: Randa Arvold FTE: 1.0 Position: Online Special Education Teacher Start Date: 8/25/25 Salary: $49,825.00 Name: Rhiannon Farr FTE: 1.0 Position: Online English Teacher Start Date: 8/25/25 Salary: $43,600.00 Name: LouAnn Muhm FTE: 1.0 Position: Online English Teacher Start Date: 8/25/25 Salary: $51,325.00 Name: Lisa Chan FTE: 1.0 Position: Online Learning Coach Start Date: 8/25/25 Salary: $44,275.00 Name: Alyssa Swan FTE: 0.5 Position: Online Science Teacher Start Date: 8/25/25 Salary: $24,912.50 |
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7.A.5. Gifts and Donations
Description:
$900.00 Picnic Table donation- Richard Eide
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7.B. ACADEMIC, ENVIRONMENTAL EDUCATION, and PERFORMANCE IMPROVEMENT PLAN UPDATES
Presenter:
Becky Gilbertson
Description:
Trout in the classroom
(note: Osprey Wilds' monthly Board of Education rotation of Exhibit S schedule is included each month for reference purposes only)
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7.C. ACTION ITEMS
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7.C.1. Review and Approve June Financial Information
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7.C.2. Approve Policies
Description:
213 School Board Committees 414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse 418 Drug Free Workplace Drug Free School 421 Gifts to Employees and School Board Members 425 Staff Development and Mentoring 501 School Weapons 515 Protection and Privacy of Pupil Records 516 Student Medications and Telehealth 534 School Meals Policy 606.5 Charter Library Materials 613 Graduation Requirements 620OL Credit for Learning 621 Literacy and the Read Act
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7.C.3. Approve Direct Depositories
Description:
Currently First National Bank of Crosslake |
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7.C.4. Approve Board of Education's Legal Counsel
Description:
Currently, Ratwik, Rozak and Maloney, P.A. (RRM) |
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7.C.5. Approved Board Directors As Contacts To Board-Approved Legal Counsel
Description:
Approved Board Directors are authorized to contact the board-approved legal counsel. Individuals will be directed to these approved Board Directors regarding legal counsel matters. |
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7.C.6. Approved Office Newspapers
Description:
Currently, Brainerd Dispatch, Echo Journal, Northland Press. |
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7.C.7. Approve Check Signers
Description:
Kelly Bittner and the newly elected Treasurer. |
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7.C.8. Approve Board-Approved Committee Directors
Description:
Authorizer Requirement to Review and Discuss in Board of Education Meetings: Academic Performance/Achievement, Curriculum and World's Best Workforce (Academic) Environmental Education-Online Environmental Education-Seat Based Finance Not an Authorized Requirement to Review and Discuss in Board of Education Meetings: Directors' Evaluation (copy of 2024 details is attached)
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7.C.9. Approve Mileage Rate
Description:
Effective January 1, 2025 the federal rate is 70 cents per mile. |
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7.C.10. Final 2025-2026 CCS Online Calendar- Digitally Accessible
Description:
Addition of June 22, 2026 board meeting has been included on this revision.
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7.D. INFORMATION /DISCUSSION ITEMS
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7.D.1. District Personnel
Description:
Job Descriptions:
15 hours per week Online Administrative Assistant (SIS Focus) 30 hours per week Online Administrative Assistant (Registrar) .5FTE Seat Based Community Engagement Coordinator 1.0 FTE Executive Director 1.0 FTE Director of Seat-Based Learning 1.0 FTE Director of Online Learning 1.0 FTE District Technology Manager 1.0 FTE District Technology Coordinator 1.0 FTE District HR/Business Manager 1.0 FTE District Student Data and Enrollment Coordinator 1.0 FTE District Teaching and Learning Coordinator 1.0 FTE Administrative Assistant IV-Executive and District Operations 1.0 FTE Administrative Assistant III- Front Office & District AP Support (note: Board of Education approved Hiring Procedure is included each month for reference purposes)
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7.D.2. Policy Review
Description:
624 Online Instruction 703 Annual Audit
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7.D.3. Comp Plan - Administrative Assistant pay scales
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7.D.4. Professional Development - Board of Education Trainings
Description:
Have all the new seated board members completed their training? |
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7.D.5. Handbooks
Description:
25-26 Online Student/Family Handbook 25-26 Seat Based Student/Family Handbook 25-26 Staff Handbook Crisis Handbook
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7.D.6. Strategic Planning Matters
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7.D.7. Director Evaluations
Description:
OW expects CCS's Board will participate in school leader evaluation activities at least four times per year as follows
December/January: Mid-year progress report or update and goal revision (as necessary). February/March: Planning for and undertaking evaluation activities. April-June: Conduct evaluation, share results with the school leader, and make decisions based on those results. July/August: Set goals for the upcoming school year. |
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7.D.8. Bylaws
Description:
1. Identify the Bylaws to look towards developing a strong election pool. 2. Identify other Bylaws updates.
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7.E. REPORTS
Description:
(note: board appointed committees schedule is included for reference purposes only) |
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7.E.1. CCS Executive Director
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7.E.2. Finance Committee
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7.E.3. Academic Performance/Achievement and World's Best Workforce
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7.E.4. EE Seat-Based Committee
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7.E.5. EE Online Committee
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7.E.6. Directors' Evaluations
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8. AUTHORIZER UPDATE
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9. AUGUST MEETING PREPARATION
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9.A. Suggestion for Discussion Topics for Next Meeting
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10. BOARD MEETING EVALUATION
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11. ADJOURN the REGULAR BOARD of EDUCATION MEETING
Description:
Schedule of upcoming Board of Education Meetings for 2025-2026:
August 25, 2025 |
