July 22, 2024 at 6:00 PM - Regular Meeting of the Board of Education
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I. Call to Order
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II. Pledge of Allegiance
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III. Agenda Modifications
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IV. Announcements and Comments
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IV.A. Superintendent
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IV.A.1. Election Cycles / Levied Mileages
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IV.A.2. Construction Update
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IV.B. Board of Education
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IV.B.1. Board Election Update
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IV.B.2. Policy Committee Meeting, August 7, 2024, 6:00 p.m. at BCEC
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V. Presentation
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V.A. Health Department Update
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VI. Public Commentary (5 minutes/person-please see guidelines at end of agenda)
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VII. Approval of Consent Agenda Items
Description:
Move by ___, support by___ that Consent Agenda items be adopted, as presented.
Motion (carried/failed)__to__. |
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VII.A. Approval of Minutes of Previous Meeting
Description:
Motion to approve the Board of Education Budget Hearing and Regular meeting minutes of June 24, 2024.
Attachments:
()
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VII.B. Business and Finance Items
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VII.B.1. Payment of the Monthly Bills
Description:
Motion to approve the monthly bills:
General Fund: $352,871.79 Food Service Fund: $12,102.41 Bond Fund: $21,264.81 TOTAL = $386,239.01
Attachments:
()
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VII.B.2. Donations
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VII.B.2.a. The Grand Traverse Band of Ottawa and Chippewa Indians Donation
Description:
To approve the following donation from The Grand Traverse Band of Ottawa and Chippewa Indians in the amount of $15,000 to the Boyne Area Title VI Educational Consortium cultural program, as recommended administratively.
Attachments:
()
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VII.B.3. Auditor Appointment
Description:
Motion to approve UHY, LLP as the District's auditors for the 2024-2025 school year.
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VII.B.4. Appointment of Law Firm
Description:
Motion to retain Thrun Law Firm, P.C. as the district's law firm for the 2024-2025 school year.
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VII.B.5. Board Member Compensation Rate
Description:
Motion to establish the Board Member Compensation Rate at $35 per Regular and Special Board Meetings.
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VII.B.6. Mileage Reimbursement Rate
Description:
Motion to establish the 2024-2025 mileage reimbursement rate for approved school district travel at the current IRS rate.
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VII.B.7. Depository of School Funds
Description:
Motion to approve the following depositories and approve the authorization for signatures on accounts with an electronic facsimile signature of the President and Treasurer of the School Board on the following accounts:
Huntington Bank: General Fund (Checking, Payroll) Charlevoix State Bank: Food Service Fund (Savings), High School, Middle School, and Elementary School (Savings), General Fund (Savings & Checking), 2016/2019 Debt Retirement (Savings), Capital Improvement Fund (Savings),2020/2023 Debt Retirement (Savings) Michigan School District Liquid Asset Fund: General Fund and 2023 Bond |
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VII.B.8. Signature Facsimile for Checks
Description:
Motion to use a signature facsimile of the President and Treasurer for the following accounts: General Fund, Payroll, High School, Middle School, Elementary School, Food Service, Debt Retirement, Capital Bond Projects, and Capital Improvement.
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VII.B.9. Electronic Transaction of Funds
Description:
Motion to authorize the electronic transaction of funds and further authorizes Chief Financial Officer Irene Byrne, Finance Assistant Lynn Sparks and/or Superintendent Patrick Little to sign the necessary paperwork and agreements to electronically transfer funds at Huntington Bank, Michigan School District Liquid Asset Fund (MILAF) and Charlevoix State Bank.
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VII.B.10. Charlevoix State Bank Money Market Fund for Government Operations - Deposit and Transfer Authorization
Description:
Motion to authorize the deposit of funds to Charlevoix State Bank, and further authorizes Chief Financial Officer Irene Byrne, Finance Assistant Lynn Sparks and/or Superintendent Patrick Little to transfer funds and to sign the necessary paperwork and agreements to deposit and/or transfer funds on accounts held at Charlevoix State Bank.
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VII.B.11. Chase Bank Money Market Fund for Government Operations - Deposit and Transfer Authorization
Description:
Motion to authorize the deposit of funds to Chase Bank, and further authorizes Chief Financial Officer Irene Byrne, Finance Assistant Lynn Sparks and/or Superintendent Patrick Little to transfer funds and to sign the necessary paperwork and agreements to deposit and/or transfer funds on accounts held at Chase.
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VII.B.12. Michigan School District Liquid Asset Fund - Deposit and Transfer Authorization
Description:
Motion to authorize the deposit of funds to the Michigan School District Liquid Asset Fund, and further authorizes Chief Financial Officer Irene Byrne, Finance Assistant Lynn Sparks and/or Superintendent Patrick Little to sign the necessary paperwork and agreements to deposit and/or transfer funds.
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VII.B.13. Huntington Bank Business Checking Products - Deposit Authorization
Description:
Motion to authorize the deposit of funds to Huntington Bank, and further authorizes Chief Financial Officer Irene Byrne, Finance Assistant Lynn Sparks and/or Superintendent Patrick Little to transfer funds and to sign the necessary paperwork and agreements to deposit and/or transfer funds on accounts held at Huntington Bank.
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VII.B.14. BMO Harris Bank
Description:
Motion to authorize BMO Harris Bank for the purpose of purchase cards, and further authorize Chief Financial Officer Irene Byrne, Finance Assistant Lynn Sparks and/or Angela Matelski as authorized administrators.
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VIII. Action Items
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IX. Discussion Items
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X. Correspondence
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X.A. Good Job Notes
Attachments:
()
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X.B. Annual Northern Michigan Schools Legislative Association Dinner
Attachments:
()
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XI. Public Commentary (5 minutes/person-please see guidelines at end of agenda)
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XII. Closed Session
Description:
Motion by__ support by__ to adjourn into closed session at ___ to conduct a mid-year superintendent evaluation.
Motion (carried/failed)__to__. |
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XIII. Open Session
Description:
Motion by__ support by___ to reconvene into open session at ____p.m.
Motion (carried/failed)__to__. |
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XIV. Additional Action/Discussion Items (if any)
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XV. Adjournment
Description:
Move by__, support by__ to adjourn the meeting at ___p.m.
Motion (carried/failed)__to__. |
