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February 11, 2020 at 4:30 PM - School Board Meeting - Business Committee - Working Session

Agenda
1. Guest Presentations for this Meeting - None 
2. Financial Report - Consent Agenda
2.A. Financial Report 
Attachments:
2.B. Approval of Payment of Claims - Attached as an "extra"
2.B.1) Vendor Payments Report
2.B.2) Student Activity Expenditures Report
2.C. Budget Revisions
Attachments:
2.D. Wire Transfers
Attachments:
2.E. Investment Transactions 
Attachments:
2.F. APU Projections 
Attachments:
2.G. Fundraisers 
Attachments:
2.H. Finance Education 
2.H.1) General Education Revenue 
3. Bids, R.F.P.s and Quotes Reports - Consent Agenda
3.A. Bids 
3.A.1) Bid-1277 MAN and ISP Services
Bids for Metropolitan Area Network (MAN) communications and Internet Service Provider (ISP) were advertised and posted on the Universal Service Administrative Company website as required to qualify for E-Rate funding.  A contract length of five (5) years was requested.  Response was received from one (1) vendor.
Description: 
Recommendation:  It is recommended that the Duluth School Board accept this bid from Charter Communications in the approximate amount of $1,149,600.00 for the five year term.
Attachments:
3.B. RFPs - None
3.C. Quotes - None
4. Policies and Regulations - Consent Agenda
4.A. Revised 213 - School Board Committees Bylaw - second reading
Attached is Policy 213 - School Board Committees Bylaw for revision - second reading.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the revisions to Policy 213 - School Board Committees Bylaw - second reading.
Attachments:
5. Contracts, Change Orders, and Leases - Consent Agenda
5.A. Contracts 
5.A.1) Sourcewell Project Procurement/Gordian ezIQC for HOCHS Fire Alarm Upgrade Project - attachment pending
Attached is the Sourcewell (state contract) agreement with Kraus-Anderson Construction Company. This agreement is to perform the work as defined in the attached documents to install a new code compliant fire detection system. The current system has been cited by the Duluth Fire Marshall as non-compliant due to age and inability to purchase repair components. These construction services are procured through Gordian ezIQC, Sourcewell contract MN021R-042517-KRU.  The contract sum for this work as defined in the attached Sourcewell Gordian ezIQC agreement is $286,615.23.
Description: 
Recommendation:  It is recommended that the Duluth School Board enter into this agreement for the contract sum of $286,615.23.
5.A.2) PLACEHOLDER - Other Contracts
5.B. Change Orders - None
5.C. Leases - None
5.C.1) PLACEHOLDER - Other Leases
6. Resolutions - Consent Agenda
6.A. B-2-20-xxxx - Acceptance of Donations
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution 2-20-xxxx.
Attachments:
6.B. B-2-20-xxxx - Authorized Bank Account Signer
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution 2-20-xxxx.
Attachments:
6.C. B-2-20-xxxx - Revise General Fund Revenue Budget
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution 2-20-xxxx.
Attachments:
6.D. B-2-20-xxxx - School Board Committees
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution 2-20-xxxx.
Attachments:
6.E. PLACEHOLDER - Other Resolutions
7. Informational - These items are provided for informational purposes only; no action is required.
7.A. Expenditure Contracts 
The Superintendent or CFO/Executive Director of Business Services has signed these contracts during the month of January 2020.
Attachments:
7.B. Extension or Renewal Contracts - None
7.C. No Cost Contracts 
The Superintendent or CFO/Executive Director of Business Services has signed these contracts during the month of January 2020.
Attachments:
7.D. Revenue Contracts 
The Superintendent or CFO/Executive Director of Business Services has signed these contracts during the month of January 2020.
Attachments:
7.E. Property Sale Updates 
Attachments:
7.F. Facilities Management & Capital Project Status Report 
Attachments:
7.G. Change Orders Signed - None
7.H. Budget Process Update 
Attachments:
7.I. Boundary Study Recommendations 
Attachments:
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