March 22, 2016 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
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1.A. Financial Report
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1.B. Approval of Payment of Claims
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. APU/(WADM) Projections
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1.G. Fundraisers
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.A.1) Bid #1245 – Myers-Wilkins Elementary School Window Replacement and Masonry Restoration
Window Replacement & Masonry Restoration - TL Construction, Inc. $844,000.00
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1245 – Myers-Wilkins Elementary School Window Replacement and Masonry Restoration
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2.A.2) Bid #1246 – Historic Old Central High School Elevator Replacement
Description:
Recommendation: It is recommended the School Board reject the one bid received due to the conditions and exclusions added to the bidder’s proposal.
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2.B. R.F.P.s
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2.C. Quotes
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2.C.1) Quote #4227 - 2016 Lawn Care Services
Vendor Quote Amount Blotti Contracting $38,456.00 Nick Stokes $10,890.00
Description:
Recommendation: It is recommended the School Board approve the quotes as submitted above to complete the work defined in Quote #4227 – 2016 District-wide Lawn Care Services, for a total estimated annual (based on an estimated 22 weeks) amount of $49,346.00, with the option to extend 2016 services beyond September 24, 2016, depending on the growing season. It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through September 2018, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
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3. Policies and Regulations
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3.A. New Policy 101 - Legal Status of the School District
Attached is MSBA model policy 101 - Legal Status of the School District for the first reading. There is no corresponding current policy that correlates with this new policy.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 101 for the first reading.
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3.B. New Policy 101.1 - Name of the School District
Attached is MSBA model policy 101.1 - Name of the School District for the first reading. There is no corresponding current policy that correlates with this new policy.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 101.1 for the first reading.
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3.C. Policy 5005 - Renumbering to 102 - Equal Educational Opportunity
This policy was updated to the MSBA Model Policy in July of 2015 but was not renumbered at that time. Administration is recommending that the policy be renumbered from 5005 to 102 at this time. As allowed in Policy 208: If a policy is modified with minor changes that do not affect the substance of the policy or because of a legal change over which the school board has no control, the modified policy may be approved at one meeting at the discretion of the school board.
Description:
Recommendation: It is recommended that the Duluth School Board approve the renumbering of Policy 5005 to MSBA Model Policy number 102.
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3.D. Suspension of Policy 3065
Administration is requesting a suspension of Policy 3065/Regulation 3065R in order to contract for interpreter services with a relative of a current employee. There continues to be a shortage of interpreters in the area and special services is in need of interpreter services.
Description:
Recommendation: It is recommended that the Duluth School Board approve the suspension of Policy 3065 through June 30, 2016 to enter into a contract with Doug Bowen-Bailey for interpreter services.
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.A.1) School Resource Officers - City of Duluth
Attached is a contract with the City of Duluth for School Resource Officers for a two year period and includes a 2% per year increase. The total value of the contract is $447,304.72.
Description:
Recommendation: It is recommended that the Duluth School Board approve the contract with the City of Duluth for $447,304.72.
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4.A.2) EdSights, LLC.
Attached is a contract with EdSights, LLC in the amount of $14,250 for services as a Math Consultant at Lincoln Park Middle School. A previous contract in the amount of $19,000 was approved by Bill Hanson and because the two contracts together exceed his signature authority we are requesting board approval for this second contract.
Description:
Recommendation: It is recommended that the Duluth School Board approve the contract with EdSights, LLC. in the amount of $14,250.00.
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4.B. Change Orders
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4.C. Leases
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5. Resolutions
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5.A. B-3-16-3347- Acceptance of Donations to Duluth Public Schools.
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-3-16-3347.
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5.B. B-3-16-3348 - Adoption of Considerations and Investments
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-3-16-3348.
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5.C. B-3-16-3349 Support for Homecroft School Forest Designation
Description:
Recommendation: It is recommended the School Board approve Resolution B-3-16-3349
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5.D. B-3-16-3350 - Approving Updated 10-Year Capital Maintenance and Repair Plan
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-3-16-3350
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5.E. B-3-16-3351 - Approving the Sale and Transfer of Real Property to Mary L. Larson at the Rockridge School Site
Description:
Recommendation: It is recommended the School Board approve Resolution B-3-16-3351
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5.F. B-3-16-3352 - Property Easements relating to the City of Duluth's greenhouse project near Denfeld High School
Description:
Recommendation: It is recommended the School Board approve Resolution B-3-16-3352
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5.G. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only and no action is required.
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6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of February 2016.
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6.B. Revenue Contracts-None
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6.C. Other Contracts-None
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6.D. Change Orders Signed-None
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6.E. Facilities Management & Capital Project Status Report
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7. Future Items
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7.A. Policy Updates
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7.B. HOCHS 3rd Street Parking Lot Reconstruction Bid Award
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7.C. FY17 Budget Approval
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