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February 23, 2016 at 6:30 PM - Business Committee - Regular School Board Meeting

Agenda
1. Financial Report
1.A. Financial Report
Attachments:
1.B. Approval of Payment of Claims
This item is attached as an "extra". 
1.C. Budget Revisions
Attachments:
1.D. Wire Transfers
Attachments:
1.E. Investment Transactions
Attachments:
1.F. APU/(WADM) Projections
Attachments:
1.G. Fundraisers
Attachments:
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.B. R.F.P.s
2.C. Quotes
3. Policies and Regulations
3.A. 8065 - Formulation of Policies and By-Laws - Deletion
In moving to MSBA Model Policies administration is recommending the deletion of Policy 8065 which will be replaced with MSBA Policy 208.  
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the deletion of Policy 8065 - second reading.
Attachments:
3.B. 8085 - Determining Meeting Agenda-Deletion
In moving to the MSBA Model Policies administration is recommending the deletion of Policy 8020 which will be replaced with MSBA Policy 203.5.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the deletion of Policy 8020 - second reading.
Attachments:
3.C. 8100 - Adequate Information to Precede Action-Deletion
In moving to the MSBA Model Policies administration is recommending the deletion of Policy 8100 which will be replaced with MSBA Policy 203.5


Description: 
Recommendation:  It is recommended that the Duluth School Board approve the deletion of Policy 8100 - second reading.
Attachments:
3.D. 9065- Adoption, Amendment, And Suspensions of Policies and By-Laws - Deletion
In moving to MSBA Model Policies administration is recommending the deletion of Policy 9065 which will be replaced with MSBA Policy 208.  
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the deletion of Policy 9065 - second reading
3.E. 9075 - Agenda for Regular Meetings - Deletion
In moving to the MSBA Model Policies administration is recommending the deletion of Policy 9075 which will be replaced with MSBA Policy 203.5
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the deletion of Policy 9075 - second reading.
Attachments:
3.F. 9080 - Advance Mailing of Meeting Materials-Deletion
In moving to the MSBA Model Policies administration is recommending the deletion of Policy 9080 which will be replaced with MSBA Policy 203.5
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the deletion of policy 9080 - second reading.
Attachments:
3.G. 9095 - Order of Business for Regular Meetings - Deletion
In moving to MSBA Model Policies administration is recommending the deletion of Policy 9095 which will be replaced with MSBA Policy 203.2, and is also included in part in 203.5. 
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the deletion of Policy 9095 - second reading.
Attachments:
3.H. New Policy 203.2 Order of the Regular School Board Meeting
Attached is MSBA model policy 203.2- Order of the Regular School Board meeting for the first reading.  This policy would replace the current policy 9095.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Policy 203.2 - second reading.
Attachments:
3.I. New Policy 203.5 - School Board Meeting Agenda
Attached is MSBA model policy 203.5 - School Board Meeting Agenda for the first reading.  This policy would replace the current policies 8085, 8100, 9075, 9080, 9095.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Policy 203.5 for the second reading.
Attachments:
3.J. New Policy 208 - Development, Adoption, and Implementation of Policies
Attached is MSBA model policy 208 - Development, Adoption, and Implementation of Policies for the first reading.  This policy would replace the current policies 8065 and 9065.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Policy 208 - second reading.
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.B. Change Orders
4.C. Leases
5. Resolutions
5.A. B-2-16-3335 - Acceptance of Donations to Duluth Public Schools.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-2-16-3335.
Attachments:
5.B. B-2-16-3336 - Legislative Platform
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-2-16-3336.
Attachments:
5.C. B-2-16-3337 - Approve Application and Petition to Vacate the City of Duluth Existing Road Easement on the Rockridge School Property
Description: 
Recommendation:  It is recommended that the Duluth School Board Approve Resolution B-2-16-3337.
5.D. B-2-16-3338- Granting a Pedestrian Trail Easement to the City of Duluth on the Rockridge School Property
Description: 
Recommendation:  It is recommended that the Duluth School Board Approve Resolution B-2-16-3338.
5.E. B-2-16-3345 – Property Easements and/or Acquisition Relating to the City of Duluth’s Greenhouse Project Near Denfeld High School
5.F. PLACEHOLDER - Sale of Property








6. Informational - These items are provided for informational purposes only and no action is required.
6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of January 2016.
Attachments:
6.B. Revenue Contracts-None
6.C. Other Contracts-None
6.D. Change Orders Signed
6.E. Facilities Management & Capital Project Status Report
Attachments:
6.F. Update to 10-Year Capital Facilities Plan
Kerry Leider presented updates to the 10-year Capital Facilities Plan
Attachments:
6.G. Nettleton School Property Sale Status
Kerry Leider gave an update on the Nettleton School Property Sale
6.H. Audit Engagement Letter
Attached is a copy of the audit engagement letter from Wipfli LLP.  The listed services are consistent with RFP 296 approved by the school board in February of 2013, along with any mandated changes implemented since then.
Attachments:
7. Future Items
7.A. Policy Updates
7.B. Homecroft School Forest Property Acquisition
7.C. Denfeld High School CTE Addition Bid Award
7.D. HOCHS 3rd Street Parking Lot Reconstruction Bid Award
7.E. HOCHS Elevator Renovation Bid Award
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