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December 15, 2015 at 6:30 PM - Business Committee-Regular School Board Meeting

Agenda
1. Financial Report
1.A. Financial Report
1.A.1) The draft of the financial report for the fiscal year ended June 30, 2015 was presented at the December 7, 2015 Business Committee meeting.  A representative from Wipfli was at the meeting to present their findings.  The final report will be available for the December 15, 2015 board meeting.
1.A.2) Preliminary financial statements (unaudited) for the month ended October 2015 are attached.
Attachments:
1.B. Approval of Payment of Claims
This item is attached as an "extra". 
1.C. Budget Revisions
Attachments:
1.D. Wire Transfers
Attachments:
1.E. Investment Transactions
Attachments:
1.F. APU/(WADM) Projections
Attachments:
1.G. Fundraisers
Attachments:
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1) Bid #1244-1 – Ordean East Middle School Theater Lighting Equipment
Ordean East Middle School Theater Lighting Equipment – Norcostco - $136,945.00
Description: 
Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1244-1 – Ordean East Middle School Theater Lighting Equipment
.
2.B. R.F.P.s
2.C. Quotes
3. Policies and Regulations
3.A. 8020 - Orientation of New School Board Members-Deletion
In moving to the MSBA Model Policies administration is recommending the deletion of Policy 8020 which will be replaced with MSBA Policy 212.  This is recommended for a second reading.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the deletion of Policy 8020-secondreading.
Attachments:
3.B. 8025 - School Board Development and Expenses-Deletion
In moving to the MSBA Model Policies administration is recommending the deletion of Policy 8025 which will be replaced with MSBA Policies 212 and 214.  This is recommended for a second reading.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the deletion of Policy 8025 - second reading.
3.C. 8115 - Membership in School Board Associations-Deletion
In moving to the MSBA Model Policies administration is recommending the deletion of Policy 8115 which will be replaced with MSBA Policy 212.  This is recommended for a second reading.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the deletion of Policy 8115 - second reading.
Attachments:
3.D. New Policy 212 - School Board Member Development/and Travel/Expense Reimbursement
Attached is MSBA model policy 212 - School Board Member Development for the second reading.  This policy would replace the current policy number 8020, 8025 and 8115.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Policy 212 for the second   reading.
Attachments:
  • 11/24/2015 at 10:03 AM
3.E. New Policy 214- Out-of-State Travel By School Board Members
Attached is MSBA model policy  214- Out-of-State Travel By School Board Members for the second reading.  This policy would replace the current policy number 8025.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Policy 214 for the second reading.
Attachments:
  • 11/24/2015 at 10:03 AM
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.A.1) Re-commissioning and Technical Services at Homecroft and Lowell Elementary School 
Re-commissioning/Technical Services at Homecroft and Lowell ES – ICS Consulting, Inc. - $68,126.00
Description: 
Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above to perform the re-commissioning and technical services at Homecroft and Lowell Elementary School.
4.A.2) Re-commissioning and Technical Services at Lakewood  and Stowe Elementary School 
Re-commissioning/Technical Services at Lakewood and Stowe ES – Foster, Jacobs & Johnson, Inc. - $53,600.00
Description: 
Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above to perform the re-commissioning and technical services at Lakewood and Stowe Elementary School.
4.B. Change Orders
4.C. Leases
5. Resolutions
5.A. B-12-15-3316- Acceptance of Donations to Duluth Public Schools.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-12-15-3316.
Attachments:
5.B. B-12-15-3317- Authorized Bank Account Signer
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-12-15-3317.
Attachments:
5.C. Resolution B-12-15-3318 - Certified Tax Levy
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-12-15-3318.
Attachments:
5.D. B-12-15-3322 - Authorizing the Sale of Rockridge Elementary School Property
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-12-15-3322.
6. Informational - These items are provided for informational purposes only and no action is required.
6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of November 2015.
Attachments:
6.B. Revenue Contracts-None
6.C. Other Contracts - None
6.D. Facilities Management & Capital Project Status Report
Attachments:
6.E. Contracts Signed in Relation to the LRFP
Attachments:
6.F. Change Orders Signed in Relation to the LRFP-None
7. Future Items
7.A. Policy Updates
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