November 20, 2012 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
Description:
Recommendation: It is recommended that the Duluth School Board approve the Financial Report as presented.
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1.A. Financial Report
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1.B. Approval of Payment of Claims (Attached separately as Extra)
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1.C. Budget Revisions
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1.C.1) Preliminary September budget revisions are attached.
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1.C.2) 2011 Year End budget revisions are attached.
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. WADM Projections
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1.G. Fund Raisers
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1.H. Investments in School Children
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.A.1) Bid #1224, Congdon Park Bid Package #3 – Additional Bid
WS #16 – Tile and Terrazzo – Grazzini Brothers and Company - $283,250.00
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bids including alternate #1 as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid#1224 – Congdon Park Elementary – Bid Package #3
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2.A.2) Bid #1228 – Congdon Park Elementary School & Myers-Wilkins Elementary School – Food Service Equipment
Congdon Park School - Food Service Equipment – Hockenberg’s Equipment & Supply Company, Inc. - $263,345.54 Myers-Wilkins School - Food Service Equipment – Hockenberg’s Equipment & Supply Company, Inc. - $269,914.85 Total Combined Bid for Both Sites - $533,260.39
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid#1228 – Congdon Park Elementary School and Myers-Wilkins Elementary School – Food Service Equipment.
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2.A.3) PLACEHOLDER - for Bids Related to the LRFP
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2.B. R.F.P.s
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2.B.1) PLACEHOLDER - for RFPs Related to the LRFP
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2.C. Quotes
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2.C.1) PLACEHOLDER - for Quotes related to the LRFP
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3. Policies and Regulations
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3.A. Policies
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3.B. Regulations
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.A.1) Ron Soberg - Lobbyist Contract
Attached is a contract with Ron Soberg for Lobbyist Services for the 2012-13 and 2013-14 School Years in the amount of $60,000.00 per year.
Description:
Recommendation: It is recommended that the Duluth School Board approve the contract with Ron Soberg in the amount of $60,000.00.
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4.A.2) University of Minnesota Duluth (UMD) - College in the Schools (CITS)
Attached is a contract with UMD for College in the Schools courses for East and Denfeld High School students for the 2012-13 school year. The contract is for the amount of $52,000.00.
Description:
Recomendation: It is recommended that the Duluth School Board approve the contract with UMD for CITS in the amount of $52,000.00.
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4.B. Change Orders
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4.B.1) Eastern Middle School (Ordean East Middle School)
a. Eastern MS LRFP – Masonry Change Order #36, Bid #1165, WS #4 – Harbor City Masonry, Inc Change Order increase to demo and replace brick , infill holes in the firewall, patch existing walls behind old lockers at the science rooms, set two doors, infill holes and demo loose and broken brick, set irons and flash, and relay brick at the roof Add: $6,505.00 b. Eastern MS LRFP – Masonry Change Order #37, Bid #1165, WS #4 – Harbor City Masonry, Inc Change Order increase to add face brick, flashing and miscellaneous at door 3100 Add: $367.00 c. Eastern MS LRFP – Carpentry Materials and Installation Change Order #27, Bid #1165, WS #7 – Lipe Brothers Construction, Inc. Change Order increase to remove existing lockers in room 2206 Add: $204.00 d. Eastern MS LRFP – Joint Sealers Change Order #4, Bid #1165, WS #12 – Carciofini Company Change Order increase for 100 lf of additional caulking and for caulking in the existing smoke walls Add: $1,894.00 e. Eastern MS LRFP – Finish Hardware, HM Frames, Wood Doors - Supply Change Order #16, Bid #1165, WS #13 – Northern Door and Hardware, Inc. Change Order increase to provide new door frames at openings C3102.1 and C3102.2 to line up with existing four-hour wall assembly and provide three-hour rated doors, frames and hardware at opening C2102 to meet code Add: $6,580.00 f. Eastern MS LRFP – Drywall and Plaster Change Order #20, Bid #1165, WS #16 – RTL Construction, Inc. Change Order increase to frame the corner soffit at the upper cabinet in room 2140, patch the north wall in room 3138, frame the chase for the electrical in room 3440, repair the sound seal on the ceiling in rooms 3138, 3145, and 3140A, reinstall ceiling removed for insulating room 3140 (back charged to Thelen), patch existing ceiling removed to install red iron (back charged to Northern Industrial Erectors), furr walls and sheetrock the ceiling patch Add: $8,833.00 g. Eastern MS LRFP – Drywall and Plaster Change Order #21, Bid #1165, WS #16 – RTL Construction, Inc. Change Order increase to install fire doors and frame, sheetrock and tape the wall Add: $5,533.00
Description:
Recommendation: It is recommended the School Board approve the change orders as listed above at Eastern Middle School (Ordean East Middle School) reflecting a total increase of $29,916.00.
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4.B.2) Congdon Park Elementary School
a. Congdon Park ES LRFP – Structural Steel - Supply Change Order #1 Bid #1222, BP #1 (WS #4) – Ben’s Structural Fabrication Change Order increase to add WS #7 – Miscellaneous Steel-Supply to their contract Add: $58,935.00
Description:
Recommendation: It is recommended the School Board approve the change order as listed above at Congdon Park Elementary School reflecting a total increase of $58,935.00.
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4.B.3) Laura MacArthur Elementary School
a. Laura MacArthur ES LRFP – Laura MacArthur School Demolition Change Order #4, Bid #1217-1, (Contract #0240) – Hibbing Excavating, Inc Change Order increase to remove additional storm line, bulkhead additional manholes, and import additional fill Add: $2,234.00
Description:
Recommendation: It is recommended the School Board approve the change orders as listed above at Laura MacArthur Elementary School reflecting a total increase of $2,234.00.
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4.B.4) Myers-Wilkins Elementary School
a. Myers-Wilkins ES LRFP – Earthwork/Asphalt Paving Change Order #4 Bid #1215, BP #1 (Contract #3100/3210) – Veit and Company, Inc Change Order increase to remove additional contaminated soil Add: $94,581.00 b. Myers-Wilkins ES LRFP – Earthwork/Asphalt Paving Change Order #5 Bid #1215, BP #1 (Contract #3100/3210) – Veit and Company, Inc Change Order increase to change drain tile from 4” to 6”, excavate additional material and import sand and add rock and fabric Add: $19,391.00
Description:
Recommendation: It is recommended the School Board approve the change orders as listed above at Myers-Wilkins Elementary School reflecting a total increase of $113,972.00.
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4.B.5) Piedmont Elementary School
a. Piedmont ES LRFP – Wood Flooring Change Order #2 Bid #1183 (WS #18) – FLR Sanders, Inc Change Order increase to install an under floor ventilation system and a bench to encase all ducting and fans for the floor system Add: $11,900.00
Description:
Recommendation: It is recommended the School Board approve the change order as listed above at Piedmont Elementary School reflecting a total increase of $11,900.00.
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4.B.6) Eastern (Ordean) High School
a. East HS LRFP – Landscap75(Contract #3291) – Urban Companies, LLC Change Order increase to delete 15 ash trees and replace them with maple, linden, oak and elm trees Add: $1,668.00
Description:
Recommendation: It is recommended the School Board approve the change order as listed above at Eastern (East) High School reflecting a total increase of $1,668.00.
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4.B.7) Lincoln Park Middle School
a. Lincoln Park MS LRFP – Paint, Coatings and Wall Coverings Change Order #4, Bid #1184, BP #2 (WS #23) – Fransen Decorating, Inc Change Order increase to paint exposed concrete walls and prep and paint the floors in the boy’s and girl’s locker rooms Add: $4,710.00 b. Lincoln Park MS LRFP – Electrical, Communications and Security Change Order #13, Bid #1184, BP #2 (WS #37) – APi Electric Change Order increase to add paging speakers and add a remote annunciator to the fire pump house per Fire Marshall request Add: $81,148.00 c. Lincoln Park MS LRFP – Electrical, Communications and Security Change Order #14, Bid #1184, BP #2 (WS #37) – APi Electric Change Order increase for auditorium lighting changes, to add control relays to fire smoke dampers, install new feeders for the double ovens, change the branch circuits for the UPS in the data rooms, change the feeder to the bleachers from a single circuit to two circuits at 120 volt 30 amps, provide a 100 amp feeder to the small dimmer rack, add a feeder to the dishwasher, add nine floor boxes and nine 3-phase circuits and a coiling gate in the kitchen area Add: $59,592.00
Description:
Recommendation: It is recommended the School Board approve the change orders as listed above at Lincoln Park Middle School reflecting a total increase of $145,450.00.
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4.B.8) PLACEHOLDER – Change Orders related to the Long-range Facilities Plan requiring board action
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4.C. Leases
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5. Resolutions
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5.A. PLACEHOLDER - Resolution Authorizing the purchase of properties relating to the Long-Range Facilities Plan and relocations expenses that apply to these properties
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5.B. PLACEHOLDER - Resolution Authorizing the sale of properties relating to the Long-Range Facilities Plan and relocations expenses that apply to these properties
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5.C. PLACEHOLDER - Resolution for Schematic Designs and Working Drawings related to the LRFP.
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6. Informational
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6.A. Expenditure Contracts
The Superintendent or Director of Business Services has signed the following expenditure contracts during the month of October 2012.
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6.B. Revenue Contracts - None
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6.C. Other Contracts
The Superintendent or Director of Business Services has signed the following other no cost contracts during the month of October 2012.
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6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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6.E. Johnson Controls, Inc. - Long Range Facilities Plan Status Report
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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6.F. Change Orders Relating to the Long-Range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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6.H. Board Discussion on the Property Tax Levy
There was discussion at the Business Committee meeting regarding the upcoming proposed property tax levy. |
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7. Future Items
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7.A. FY 12 Financial Audit
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