October 16, 2012 at 6:30 PM - Business Committee - Regular School Board Meeting

1. Financial Report

1.A. Financial Report

1.B. Approval of Payment of Claims  (Attached separately as Extra)

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections

1.G. Fund Raisers

1.H. Investment Transactions

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) PLACEHOLDER  - for Bids Related to the LRFP

2.B. R.F.P.s

2.B.1) RFP 292 - Administrative Services Only (ASO) - Dental Services
Requests for proposals for Administrative Services Only (ASO) were advertised and mailed to 22 vendors.  Responses were received from four (4) carriers as follows:  Delta Dental (incumbent), Ameritas, Simple and Public Employees Insurance Program.

2.B.2) PLACEHOLDER - for RFPs Related to the LRFP

2.C. Quotes

2.C.1) PLACEHOLDER - for Quotes related to the LRFP

3. Policies and Regulations

3.A. Policies

3.A.1) Suspension of Policy 3136/Regulation 3136R - Travel In-District, In State, and Out of State
Adminstration is requesting the suspension of Policy 3136  to pay for Airfare purchased by an employee outside the Policy/Regulation.

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) Marlys Johnson Head Start Mental Health Consultant
Attached is a contract with Marlys Johnson for Mental Health Consultant Services for the Head Start Program.  The contract is for the 2012-13 School Year in the amount of $36,000.00.

4.B. Change Orders

4.B.1) Eastern Middle School (Ordean East Middle School)
a.  Eastern MS LRFP – Masonry
Change Order #29, Bid #1165, WS #4 – Harbor City Masonry, Inc
Change Order increase to place the hollow metal frame in the existing wall and lay a new 6” CMU wall to enclose the ship’s ladder for the mechanical room access     Add:  $4,103.00

b.  Eastern MS LRFP – Masonry
Change Order #30, Bid #1165, WS #4 – Harbor City Masonry, Inc
Change Order increase to infill the existing door opening with CMU in room 3137, build a chase around the plumbing and rain leader at corridor 1103 and fill cracks with mortar in the existing CMU wall    Add:  $3,018.00

c. Eastern MS LRFP – Masonry
Change Order #31, Bid #1165, WS #4 – Harbor City Masonry, Inc
Change Order increase to delete the 4” CMU over the existing window openings, furnish and install 4” CMU columns from floor to ceiling in the fitness room to run conduits for power, infill the corner at the old masonry intersection at room 3137 and provide masonry infill at rooms 2140, 1130, 1144 and 2406     Add:  $4,149.00

d.  Eastern MS LRFP – Masonry
Change Order #32, Bid #1165, WS #4 – Harbor City Masonry, Inc
Change Order increase  to dry pack mortar around steel angles and infill the door base and bearing plates, set and grout the door frame and lay block over the frame on the ship’s ladder room door 1130A, and demo and infill faces of block at the old entries to the locker room      Add:  $2,597.00

e.  Eastern MS LRFP – Masonry
Change Order #33, Bid #1165, WS #4 – Harbor City Masonry, Inc
Change Order increase to infill the door at stair G2      Add:  $370.00

f.   Eastern MS LRFP – Masonry
Change Order #34, Bid #1165, WS #4 – Harbor City Masonry, Inc
Change Order increase to grout and install hollow metal door frames due to an error on the drawings    Add:  $9,145.00

g.  Eastern MS LRFP – Masonry
Change Order #35, Bid #1165, WS #4 – Harbor City Masonry, Inc
Change Order increase to replace the existing brick in the existing retaining wall    Add:  $3,425.00

h.  Eastern MS LRFP – Wardrobe Lockers
Change Order #5, Bid #1165, WS #24 – JF Equipment, LLC
Change Order increase to install 132 lb. plates      Add $370.00

4.B.2) Lincoln Park Middle School
a.  Lincoln Park MS LRFP – Electrical, Communications and Security
Change Order #12, Bid #1184, BP #2 (WS #37) – APi Electric
Change Order increase for door hardware modifications, to change the light fixture in the auditorium acoustic clouds, provide lighting controls in the media center, provide power and boiler kill switches, and for additional monitoring of the fire pump controller     Add:  $88,829.00

4.B.3) Myers-Wilkins Elementary School
a.  Myers-Wilkins ES LRFP – Steel Supply
Change Order #2 Bid #1215, BP #1 (Contract #0512) – D & M Iron Works, Inc
Change Order increase to add steel plate to support the existing stair wall and  for additional angles and expansion anchors to support the brick     Add:  $1,784.00


b.  Myers-Wilkins ES LRFP – Earthwork/Asphalt Paving
Change Order #2 Bid #1215, BP #1 (Contract #3100/3210) – Veit and Company, Inc
Change Order increase to remove contaminated soil     Add:  $200,349.00

c.  Myers-Wilkins ES LRFP – Earthwork/Asphalt Paving
Change Order #3 Bid #1215, BP #1 (Contract #3100/3210) – Veit and Company, Inc
Change Order increase to provide a rock ramp to the basement to haul out mud     Add:  $1,965.00

4.B.4) Laura MacArthur Elementary School
a.  Laura MacArthur ES LRFP – Laura MacArthur School Demolition
Change Order #2, Bid #1217-1, (Contract #0240) – Hibbing Excavating, Inc
Change Order increase for removal of buried foundations and footings     Add:  $161,868.00    

b.  Laura MacArthur ES LRFP – Laura MacArthur School Demolition
Change Order #3, Bid #1217-1, (Contract #0240) – Hibbing Excavating, Inc
Change Order increase for additional steam pipe abatement, demo at the kitchen and cafeteria to uncover ACM pipe quantities and repair a manhole damaged by flooding     Add:  $7,397.00

4.B.5) Eastern (East) High School
a.   East HS LRFP – Fences and Gates
Change Order #4, Bid #1175, BP #4, (Contract #3231) – Century Fence Company
Change Order increase to provide a concrete maintenance strip below the fencing along the bus road      Add:  $5,500.00

4.B.6) PLACEHOLDER – Change Orders related to the Long-range Facilities Plan requiring board action

4.C. Leases

5. Resolutions

5.A. Resolution B-10-12-3056- Authorized Account Signers

5.B. PLACEHOLDER - Resolution Authorizing the purchase of properties relating to the Long-Range Facilities Plan and relocations expenses that apply to these properties

5.C. PLACEHOLDER - Resolution Authorizing the sale of properties relating to the Long-Range Facilities Plan and relocations expenses that apply to these properties

5.D. PLACEHOLDER - Resolution for Schematic Designs and Working Drawings related to the LRFP.

6. Informational

6.A. Expenditure Contracts
The Superintendent or Director of Business Services has signed the following expenditure contracts during the month of September 2012.

6.B. Revenue Contracts
The Superintendent or Director of Business Services has signed the following revenue contracts during the month of September 2012.

6.C. Other Contracts - None

6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be in attendance to answer questions regarding the enclosed report.

6.E. Johnson Controls, Inc. - Long Range Facilities Plan Status Report
Kerry Leider will be in attendance to answer questions regarding the enclosed report.

6.F. Change Orders Relating to the Long-Range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the enclosed report.

6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the enclosed report.

6.H. Quarterly Report of Grants and Donations

7. Future Items

7.A. FY 12 Financial Audit