September 20, 2011 at 6:30 PM - Business Committee - Regular School Board Meeting

1. Financial Report     

1.A. Financial Report

1.B. Approval of Payment of Claims

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections

1.G. Fund Raisers - NONE

1.H. Investments in School Children 

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) Bid #1213 – District-wide Snow Plowing Services
Billington Contracting, Inc.                          $26,130.00
Sinnott Blacktop                                           $39, 195.00
Viele Contracting                                          $35,149.00

2.A.2) PLACEHOLDER - for Bids related to the LRFP

2.B. R.F.P.s

2.B.1) PLACEHOLDER - for RFP's related to the LRFP

2.C. Quotes

2.C.1) PLACEHOLDER – For Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) Congdon Park School Additional Design Services for Johnson Controls, Inc.
Johnson Control, Inc. contract amendment for additional services to further develop the parking area and relocated ice rink/warming buildings and revisions to the main building to conform to the new zoning code.

4.A.2) Mary Ellis Hollenhorst
Atttached is a contract with Mary Ellis Hollenhorst for mental health consultant services for the Headstart program in the amount of $36,000.00.

4.A.3) Marlys Johnson
Attached is a contract with Marlys Johnson for mental health consulting services for the Headstart program in the amount of $36,000.00.

4.B. Change Orders

4.B.1) Denfeld High School
a.  Denfeld HS LRFP – CIP Concrete/Foundations
Change Order #8, Bid #1159, BP #2R, (Contract #0330) – Northland Concrete and Masonry, LLC.  Change Order increase to provide concrete at the metal deck for floor infills, provide concrete sealer in Area 5, cut out old wood floor and for concrete heat/accelerator due to late pours    Add:  $11,609.00

b.  Denfeld HS LRFP – Structural Steel/Metal Decking/Misc. Metals - Erection
Change Order #15, Bid #1159, BP #2R, (Contract #0510) – Red Cedar Steel Erectors, Inc.  Change Order increase for extra work due to field conditions.     Add:  $4,465.00

c.  Denfeld HS LRFP – Structural Steel/Metal Decking/Misc. Metals - Erection
Change Order #16, Bid #1159, BP #2R, (Contract #0510) – Red Cedar Steel Erectors, Inc..  Change Order increase for stair landing modifications and to install metal deck and angle at floor infills Add:  $3,990.00
 
d.  Denfeld HS LRFP – Storefront/Windows
Change Order #7, Bid #1159, BP #2R, (Contract #0840) – St. Germain’s Glass, Inc.  Change Order increase to demo and replace the existing east entrances of Area 6 with aluminum storefront and remove magnets, provide filler screws and supply a locknetics horn.  Add:  $18,894.00
 
e.  Denfeld HS LRFP – Drywall/Plaster
Change Order #17, Bid #1176, (Contract #0920) – Minuti-Ogle Company, Inc.  Change Order increase to provide gyp walls and additional furring, bulkhead and soffit.  Add:  $2,715.00
 
f.  Denfeld HS LRFP – Drywall/Plaster
Change Order #18, Bid #1176, (Contract #0920) – Minuti-Ogle Company, Inc.  Change Order increase to extend the gyp wall, construct “doghouse” shafts at the kitchen attic, add bulkhead and wall furring, build soffit, plaster around the door to close off rough clay tile and for additional framing to support the ramp outside of the lecture hall   Add:  $13,814.00

g.  Denfeld HS LRFP – Drywall/Plaster
Change Order #19, Bid #1176, (Contract #0920) – Minuti-Ogle Company, Inc.  Change Order increase to add FRP at the stair wall, rebuild soffit around a beam, patch holes in the shaft, and plaster walls in Area 3     Add:  $13,329.00
 
h.  Denfeld HS LRFP – Casework - Supply
Change Order #5, Bid #1176, (Contract #1230) – Haldeman-Homme, Inc.  Change Order increase to supply additional solid surface sill at the new window, credit supply of solid surface sills, supply PLAM raceway and supply revised casework for FACS lab   Add:  $17,922.00

i.  Denfeld HS LRFP – Metal Lockers
Change Order #1, Bid #1193, (Contract #1050) – Olympus Lockers and Storage Products, Inc. Change Order increase to add combination locks to lockers      Add:  $25,795.00

j.  Denfeld HS LRFP – Landscaping
Change Order #1, Bid #1193, (Contract #3290) – Urban Companies, LLC.  Change Order increase to provide keystone retaining wall including crushed stone base and drain tile   Add:  $5,750.00

4.B.2) Eastern Middle School
a.  Eastern MS LRFP – Landscaping and Sodding
Change Order #3, Bid #1165, WS #33 Urban Companies, LLC.  Change Order increase for revised restoration under the chiller.     Add:  $4,300.00

b.  Eastern MS LRFP – Excavation/Site Earthwork
Change Order #13, Bid #1165, WS #31 – Arnt Construction Company, Inc.
Change Order increase to replace the damaged catch basin and curb      Add:  $2,936.00
 
c.   Eastern MS LRFP – Excavation/Site Earthwork
Change Order #14, Bid #1165, WS #31 – Arnt Construction Company, Inc.
Change Order increase to add drain basin and revise drainage in the sidewalk  Add:  $1,447.00

4.B.3) Lester Park School
a.  Lester Park ES LRFP – Joint Sealers
Change Order #3, Bid #1164, WS #11 – Seal-Treat, Inc..  Change Order increase to add second sealant joint at cast stone pieces   Add:  $745.00

4.B.4) Piedmont School
a.  Piedmont ES LRFP – Demolition, Earthwork & Site Utilities
Change Order #12, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC.  Change Order increase for 2” asphalt concrete pavement overlay for the vacated portion of Ensign Street and for rip rap and swale     Add:  $10,047.00
 
b.  Piedmont ES LRFP – Chain Link Fences and Gates
Change Order #3, Bid #1183, WS #35 – Century Fence Company.  Change Order decrease to change the concrete fence post footings along the service driveway.     Deduct:  $198.00

4.B.5) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. B-9-11-2929 - Authorized account Signers

5.B. B-9-11-2932 - Resolution to approve the site plan schematic design for Congdon Park School

5.C. Resolution B-9-11-2933 - Authorizing the Sale of Woodland Middle School Property

5.D. Resolution B-9-11-2934 Authorizing the Sale of the Lincoln Park School Property Located at 2424 West 5th Street

5.E. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.F. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.G. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP

6. Informational

6.A. Expenditure Contracts

6.B. Revenue Contracts - NONE

6.C. Other Contracts - NONE

6.D. Facilities Management & Capital Project Status Report

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report

6.F. Change Orders Relating to the Long Range Facilities Plan

6.G. Contracts Signed in Relation to the Long Range Facilities Plan

6.H. Soil Issue - Grant Elementary
An unsuitable soil issue has been discovered at Grant Elementary School.  More information will be forthcoming as it is obtained.

6.I. Maximum Levy Certification Update
Bill Hanson provided an update on the timeline for certification.

6.J. Grant Writing Services
Superintendent Foster presented options for Grant Writing Services.

6.K. Agenda Format
Superintendent Foster presented possible options for the board meeting agenda format.

6.L. In-Process Cost Reduction Efforts
Superintendent Foster presented areas to be reviewed for possible cost reductions.

6.M. District Sustainability Update
Dave Taylor gave a brief presentation updating the board on sustainability efforts within the district.

7. Future Items

7.A. Actuarial Review

7.B. FY 11 Financial Audit

7.C. Preliminary Levy Certification