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October 19, 2010 at 6:30 PM - Business Committee - Regular School Board Meeting

Agenda
1. Financial Report     
Description:  Recommendation:  It is recommended that the Duluth School Board approve the Financial Report as presented.
1.A. Financial Report
Description:  The July financial statements "restated" are also included.
Attachments:
1.B. Approval of Payment of Claims
Description:  This item is included as an Extra on Board Book
1.C. Budget Revisions
Attachments:
1.D. Wire Transfers
Attachments:
1.E. Investment Transactions
Attachments:
1.F. WADM Projections
Description:  Adminstration expects to present this report at the Business Committee meeting.
Attachments:
  • 10/13/2010 at 3:07 PM
1.G. Fund Raisers
Attachments:
1.H. Investments in School Children
Attachments:
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1) PLACEHOLDER - for Bids related to the LRFP
2.B. R.F.P.s
2.C. Quotes
3. Policies and Regulations
3.A. Policies
3.B. Regulations
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.A.1) Marlys Johnson-Mental Health Consultant
Attached is a contract with Marlys Johnston to provide mental health consultant services to the Head Start Program for the 2010-2011 school year, not ot exceed $36,000.00.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the contract with Marlys Johnson, not to exceed $36,000.00.
Attachments:
4.A.2) Mary Ellis Hollenhorst Mental Health Consultant Contract
Attached is a contract with Mary Ellis Hollenhorst to provide mental health consultant services to the Head Start Program, not to exceed $36,000.00.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the contract with Mary Ellis Hollenhorst.
Attachments:
4.B. Change Orders
4.B.1) Eastern High School
Eastern High School LRFP – Earthwork and Site Demolition - Change Order #9, Bid 1163, Bid Package #2 (Contract #3100) – Veit and Company, Inc.
Change Order increase due to soil corrections and slab changes for bleacher relocation, house demolition for the parking lot, and installation of a French drain     Add:  $102,794.00

Eastern High School LRFP – Footings, Foundations, Retaining Wall - Change Order #9, Bid 1168, Bid Package #3 (Contract #0331) – Northland Concrete and Masonry Company, LLC
Change Order increase for concession building foundation modifications, overtime hours, and to provide a bearing wall footing where the slab could not be poured prior to wall erection  Add:  $12,231.00
Description: 
Recommendation:  It is recommended the School Board approve the change orders as listed above pertaining to Bid 1163, BP #2 and Bid 1168, BP #3 at the Eastern (Ordean) High School, reflecting a total increase of $115,025.00, which remains within the budgeted amount at this site.
4.B.2) East Middle School
East Middle School LRFP – Asbestos Abatement – Phase 2 Change Order #2, Bid 1195 – ACCT, Inc.
Change Order increase for abatement of asbestos fittings and hard fitting risers Add: $8,110.00

East Middle School LRFP – Asbestos Abatement – Phase 2 Change Order #3, Bid 1195 – ACCT, Inc. Change Order increase to abate 140 square feet of foundation insulation and mastic Add: $900.00
Description: 
Recommendation:  It is recommended the School Board approve the change orders as listed above pertaining to Bid 1195 at the East Middle School, reflecting a total increase of $9,010.00, which remains within the budgeted amount at this site.
4.B.3) PLACEHOLDER - For Change Orders Related to the LRFP
4.C. Leases
5. Resolutions
5.A. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.B. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
6. Informational
Description:  The items listed below are informational only and do not require board action.
6.A. Expenditure Contracts
Description:  Superintendent Dixon or the Director of Business Services has signed the following expenditure contracts during the month of September 2010.
Attachments:
6.B. Revenue Contracts
Description:  For your information, Superintendent Dixon or the Director of Business Services has signed the attached Revenue Contracts during the month of September 2010.
Attachments:
6.C. Other Contracts
Description:  For your information, Superintendent Dixon or the Director of Business Services has signed the following contracts at no cost to the District during the month of September 2010.
Attachments:
6.D. Facilities Management & Capital Project Status Report
Description:  Kerry Leider will be in attendance to answer questions regarding the enclosed report.
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Description:  Kerry Leider will be in attendance to answer questions regarding the attached report.
6.F. Change Orders Relating to the Long Range Facilities Plan
Description:  Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Description:  Kerry Leider will be in attendance to answer questions regarding the attached report.
6.H. Quarterly Report of Grants and Donations
Description:  Attached is a quarterly report of Grants and donations for July-September 2010.
Attachments:
7. Future Items
7.A. Actuarial Review
7.B. FY 10 Financial Audit
7.C. Improve Operational Efficiency Budget Consideration Update
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