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August 17, 2010 at 6:30 PM - Business Committee - Regular School Board Meeting

Agenda
1. Financial Report     
Description:  Recommendation:  It is recommended that the Duluth School Board approve the Financial Report as presented.
1.A. Financial Report
Description:  June results will be presented at a later date.
1.B. Approval of Payment of Claims
Description:  This report is attached as an Extra on Board Book
1.C. Budget Revisions
Attachments:
1.D. Wire Transfers
Attachments:
1.E. Investment Transactions
Description:  June Investment Transactions will be presented at a later date.
Attachments:
1.F. WADM Projections
Description:  WADM Projections are suspended until October.
1.G. Fund Raisers - NONE
1.H. Investments in School Children 
Attachments:
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1) Bid #1198, Bid Package #5 – Auditorium Parapet Repairs at Denfeld  High School
Auditorium Parapet Repairs – Stretar masonry and Concrete, Inc. - $228,580.00
The total cost of the contract related to Bid #1198, Bid Package #5 – Auditorium Parapet Repairs at Denfeld  High School as listed above is $228,580.00, which remains within the budgeted amount at this site.
Description: 
Recommendation:
  It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid#1198, Bid Package #5 – Auditorium Parapet Repairs at Denfeld High School.
2.A.2) Bid 1184 – West Middle School Bid Package #2 – (Additional Bids not yet awarded)
WS #8 – Carpentry – Tekton Construction - $1,023,500.00
WS #17 – Drywall and Framing – Olympic Companies, Inc. - $596,000.00
WS #27 – Metal Lockers – Olympic Lockers & Storage Products, Inc. - $164,200.00
WS #34 – Elevators – Schindler Elevator Corporation - $72,010.00
The total cost of the contracts related to Bid #1184– Western Middle School, Bid Package #2 as listed above is $1,855,710.00, which remains within the budgeted amount at this site.
Description: 
Recommendation:  It is recommended the School Board approve entering into contracts with the firms listed above based on their low responsive bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid#1184– Western Middle School, Bid Package #2
2.A.3) Bid #1184-1, Bid Package #2 – Rebid Aluminum Windows, Doors and Glazing at Western Middle School
WS #16 – Windows, Doors, Glazing – Egan Companies dba Interclad - $997,000.00
The total cost of the contract related to Bid #1184-1 – Western Middle School Bid Package #2 as listed above is $997,000.00, which remains within the budgeted amount at this site.
Description: 
Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid#1184-1 – Western Middle School Bid Package #2 – Rebid Aluminum Windows, Doors and Glazing
2.A.4) PLACEHOLDER - for Bids related to the LRFP
2.B. R.F.P.s
2.B.1) R.F.Q. 4045 - Voyageur Bus Company
Attached is a contract with the Voyageur Bus Company to provide special transportation services for students to and rom the MN Academies for the Deaf and Blind in Faribault, MN, per RFQ 4045, in the amount of $38,000.00.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the contract with Voyageur Bus Company in the amount of $38,000.00.
Attachments:
2.C. Quotes
3. Policies and Regulations
3.A. Policies
3.B. Regulations
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.A.1) School Safety Coordinator - Duluth Central - PULLED BY ADMINISTRATION
Attached is a DRAFT contract with Roger Waller to serve as the School Safety Coordinator for the 2010-11 School Year at Central High School, in the amount of $45,000.00            
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the contract with Roger Waller for $45,000.00
Attachments:
4.B. Change Orders
4.B.1) Denfeld High School
Denfeld High School LRFP – Asbestos Abatement
Change Order #1, Bid 1181 – Mavo Systems, Inc.
Change Order increase to remove asbestos containing insulation  Add:  $37,740.00
Denfeld High School LRFP – Electrical
Change Order #3, Bid 1155 (Contract #2601) – APi Electric Company
Change Order increase to rough-in electrical conduit and boxes for the block layers Add:  $ 6,861.00
Denfeld High School LRFP – Asbestos Abatement
Change Order #2, Bid 1181 – Mavo Systems, Inc.
Change Order increase to remove asbestos pipe insulation from eight bathroom areas Add:  $2,800.00
Description: 
Recommendation:  It is recommended the School Board approve the change orders as listed above pertaining to Bid #1155 and #1181 at Denfeld High School, reflecting a total increase of $47,401.00, which remains within the budgeted amount at this site.
4.B.2) Eastern (Ordean) High School
Eastern High School LRFP – Asbestos Abatement
Change Order #6, Bid 1158 – EnviroBate Metro, Inc.
Change Order increase for additional miscellaneous abatement   Add:  $712.50

Eastern High School LRFP – Earthwork/Site Demolition
Change Order #8, Bid 1163, Bid Package #2 (Contract #3100) – Veit and Company, Inc. - Change Order increase for soil corrections beneath the new slab at the demolished parking lot  Add:  $63,806.00

Eastern High School LRFP – Footings, Foundations, Retaining Wall
Change Order #6, Bid 1168, Bid Package #3 (Contract #0331) – Northland Concrete and Masonry Company, LLC - Change Order increase for footing and pier reinforcement and earthwork revisions at the existing auditorium  Add:  $34,804.00

Eastern High School LRFP – Footings, Foundations, Retaining Wall
Change Order #7, Bid 1168, Bid Package #3 (Contract #0331) – Northland Concrete and Masonry Company, LLC
Change Order increase to remove and reinstall footings and wall forms due to unforeseen soil conditions requiring correction and add underpinning where excavating to subgrade was undetermined  Add:  $9,733.00
Description: 

Recommendation
:  It is recommended the School Board approve the change orders as listed above pertaining to Bid #1158, Bid #1163, BP #2 and Bid 1168, BP #3 at the Eastern (Ordean) High School, reflecting a total increase of $109,055.50, which remains within the budgeted amount at this site.
4.B.3) Piedmont Elementary School
Piedmont School LRFP – Demolition, Earthwork, Site Utilities - Change Order #2, Bid 1183, WS #33 – Northland Constructors of Duluth, LLC.  Change Order increase due to changes to the site/foundation package resulting from City code review to include the addition of a storm sewer system.  Add:  $353,740.00
Description: 
Recommendation:  It is recommended the School Board approve the change order as listed above pertaining to Bid #1183, WS #33 at Piedmont School, reflecting a total increase of $353,740.00, which remains within the budgeted amount at this site.
Attachments:
4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP
4.C. Leases
4.C.1) PLACEHOLDER - Woodland Hills Lease
Administration hopes to have something to present prior to the board meeting.
5. Resolutions
5.A. B-8-10-2806 - Resolution Relating to the Issuance of Bonds and Calling An Election Thereon
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-8-10-2806 - Resolution Relating to the Issuance of Bonds and Calling An Election Thereon.
Attachments:
5.B. B-8-10-2807 - Authorized Account Signers
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-8-10-2807 - Authorized Account Signers.
Attachments:
5.C. B-8-10- 2805 – Resolution Authorizing the Sale of Vacant Land (Kensington Property) Located on West Arrowhead Road
Description: 
Recommendation:  It is recommended the Duluth School Board approve Resolution B-8-10-2805 Authorizing the Sale of Real Property (Kensington Property) Located on West Arrowhead Road.          
5.D. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.E. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
6. Informational
Description:  The items listed below are informational only and do not require board action.
6.A. Expenditure Contracts
Description:  Superintendent Dixon or the Director of Business Services has signed the following expenditure contracts during the month of July 2010.
Attachments:
6.B. Revenue Contracts - NONE
6.C. Other Contracts
Description:  The attached contracts were signed by Superintendent Dixon or Bill Hanson during the month of July at no cost to the District.
Attachments:
6.D. Facilities Management & Capital Project Status Report
Description:  Kerry Leider will be in attendance to answer questions regarding the enclosed report.
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Description:  Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments:
6.F. Change Orders Relating to the Long Range Facilities Plan
Description:  Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Description:  Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments:
7. Future Items
7.A. Actuarial Review
7.B. FY 10 Financial Audit
7.C. Improve Operational Efficiency Budget Consideration Update
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