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February 23, 2010 at 6:30 PM - Business Committee

Agenda
1. Financial Report     
Description:  Recommendation:  It is recommended that the Duluth School Board approve the Financial Reports as presented below.
1.A. Financial Report
Attachments:
1.B. Approval of Payment of Claims
Board members received a Approval of Payment of Claims report.
1.C. Budget Revisions
Attachments:
1.D. Wire Transfers
Attachments:
1.E. Investment Transactions
Attachments:
1.F. WADM Projections
Attachments:
1.G. Fund Raisers  - None
1.H. Investments in School Children
Attachments:
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1) Bid 1164 - Work Scope #27 - New School and Demolition of Old School at Lester Park Elementary School - Finish Carpentry.
Description: 
WS #27 – Finish Carpentry – O’Keefe, Inc.  - $ 341,610.00

Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above based on their low bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1164, WS #27 – Finish Carpentry at Lester Park School
Attachments:
2.A.2) Bid 1175 - Bid Package #4 - Structure/Enclosure/Interior/Mechanical/Electrical at Eastern (Ordean) High School
The total cost of contracts related to Bid #1175, Bid Package #4 – Structure/Enclosure/Interior/ Mechanical/Electrical at Eastern (Ordean) High School as attached is $6,422,117.00, which remains within the budgeted amount at this site.
Description: 
Recommendation:  It is recommended that the Duluth School Board Approve entering into contracts with the firms as attached based on their low bids as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1175, Bid Package #4 – Structure/Enclosure/Interior/Mechanical/Electrical at Eastern (Ordean) High School.
Attachments:
2.A.3) Bid 1175 -1 - Bid Package 4R (Contract #3132) - Structure/Enclosure/Interior/Mechanical/Electrical at Eastern (Ordean) High School - Earthwork - Rebid
Contract #3132 – Earthwork – Veit and Company, Inc - $1,167,900.00
The total cost of the contract related to Bid #1175-1, Bid Package #4R – Structure/Enclosure/ Interior/ Mechanical/Electrical at Eastern (Ordean) High School – Earthwork Re-bid as attached is $1,167,900.00, which remains within the budgeted amount at this site.
Description: 
Recommendation:  It is recommended that the Duluth School Board Approve entering into a contract with the firm as attached based on their low bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1175-1, Bid Package #4R – Structure/Enclosure/Interior/Mechanical/Electrical at Eastern (Ordean) High School – (Contract #3132) Earthwork – Re-bid.
Attachments:
2.A.4) Bid #1176 - Bid Package 3 - Interior Build out/Mechanical/Electrical at Denfeld High School
The total cost of contracts related to Bid #1176, Bid Package #3 – Interior Build out/Mechanical/Electrical at Denfeld High School as attached is $14,243,537.00, which remains within the budgeted amount at this site
Description: 
Recommendation:  It is recommended that the Duluth School Board Approve entering into contracts with the firms as attahced based on their low bids as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1176, Bid Package #3 – Interior Build out/Mechanical/Electrical at Denfeld High School.
Attachments:
2.A.5) Bid 1178 - Bid Package 4 - Enclosure/Interiors/Mechanical & Electrical at Laura MacArthur Elementary School The total cost of contracts related to Bid #1178, Bid Package #4 – Enclosure/Interiors/ Mechanical & Electrical at Laura MacArthur Elementary School as attached is $8,781,947.00, which remains within the budgeted amount at this site.
Description: 
Recommendation:  It is recommended that the Duluth School Board Approve entering into contracts with the firms as attached based on their low bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1178, Bid Package #4 –Enclosure/Interiors/Mechanical & Electrical at Laura MacArthur Elementary School.
Attachments:
2.A.6) Bid #1170 – Food Service Equipment
The total cost of contracts related to Bid ##1170 – Food Service Equipment as attached is $2,236,930.49, which remains within the budgeted amount district-wide.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve entering into contracts with the firms as attached based on their low bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1170 – Food Service Equipment.
Attachments:
2.B. R.F.P.s
2.C. Quotes Reports
3. Policies and Regulations
3.A. Policies
3.A.1) Modification of Policy 3075 – Requests for Proposals – Second Reading
Administration is requesting that Policy 3075 – Requests for Proposals be modified as submitted.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the modification of Policy 3075.
Attachments:
3.A.2) Modification of Regulation 3075R – Requests for Proposals
Please note that administration is planning to modify Regulation 3075R – Requests for Proposals, conditioned upon the board approving changes to Policy 3075, in order to ensure that the Regulation is consistent with the intent of the policy.
Attachments:
3.A.3) Deletion of Policy 3076 – Soliciting Prices (Bids and Quotations) – Second Reading
Administration is requesting that Policy 3076 – Soliciting Prices (Bids and Quotations) be deleted.
Description: 
Recommendation
 :  It is recommended that the Duluth School Board Policy 3076 – Soliciting Prices (Bids and Quotations) be deleted.
Attachments:

Deletion of Policy 3080 – Award of Contracts – Second Reading
Administration is requesting that Policy 3080 – Award of Contracts be deleted.

Description: 
Recommendation:  It is recommended that the Duluth School Board delete Policy 3080 – Award of Contracts.
Attachments:

Deletion of Policy 3085 – Quotations for Professional Services - Second Reading
Administration is requesting that Policy 3085 – Quotations for Professional Services be deleted.

Description: 
Recommendation
:  It is recommended that the Duluth School Board Policy3085 - Quotations for Professional Services be deleted.
Attachments:

Policy 9105 – Official Publications – Second Reading
Administration is requesting that the name of the publisher within the policy be changed to reflect changes in ownership of the Duluth News Tribune.

Description: 
Recommendation
:  It is recommended that the Duluth School Board approve the changes to Policy 9105 – Official Publications as attached.  
Attachments:
3.A.7) Suspension of Policy 3075 – Requests for Proposals
Administration is requesting that Policy 3075 – Requests for Proposals be suspended to allow the District to enter into a contract with Marlys Johnson for Mental Health Consultant Services for the Head Start Program.  (See item C.4.a)1)
Description: 
Recommendation:  It is recommended that the Duluth School Board suspend Policy 3075 – Requests for Proposals to enter into a contract with Marlys Johnson.
Attachments:
3.B. Regulations
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.A.1) Safe Routes to School/City of Duluth 
Adminstration is requesting that the attached revenue contract with the City of Duluth be approved for the Sage Routes to School grant.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the contract with the city of Duluth for Implementation of the Safe Routes to School grant program.
Attachments:
4.A.2) Marlys Johnson Contract
Attached is a contract with Marlys Johnson to provide mental health services to the Head Start program in the amount of $36,000.00
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the contract with Marlys Johnson in the amount of $36,000.00
Attachments:
4.B. Change Orders
4.B.1) Bid 1128-Rennovations to Homecroft Elementary School - Change Order #8 - Harbor City Masonry
Description: 
Recommendation:  It is recommended that the Duluth School Board approve the change orders as attached pertaining to Bid #1128 - Homecroft Renovations, reflecting a total increase of $2,091.00, which remains within the budgeted amount at this site.
Attachments:
4.B.2) Bid 1162 - Bid Package @1 - Laura MacArthur Elementary School site Utilities - Change Order #3 - Belair Builders, Inc. dba Belair Excavating
Description: 
Recommendation
: It is recommended the School Board approve the change order as attached pertaining to Bid #1162-1, Bid Package #1R - Site Utilities, reflecting a total increase of $15,650.00, which remains within the budgeted amount at this site.
Attachments:
4.B.3) Change Order #3 - Bid 1163 - Eastern (Ordean) High School Bid Package #2 - Earthwork/Site Demolition - Change Order #3 - Veit and Company, Inc Change Order #3, Bid #1163 – Veit and Company, Inc. - Change Order increase due to grading and section changes for the sewer, access road and field revisions. Add: $44,710.00
Description: 
Recommendation:  It is recommended the School Board approve the change order as attached pertaining to Bid #1163, Eastern (Ordean) High School Bid Package #2, reflecting a total increase of $44,710.00, which remains within the budgeted amount at this site.
Attachments:
4.B.4) Change Order Bid 1128 - Rennovations to Homecroft Elementary School - Bid Category 6 - Building Improvements - Change Order #14 - RJC Construction - ADDED
The Total Cost of the Change Order as attached is $30,768.00, which remains within the budgeted amount at this site.
Description: 
Recommendation
:  It is recommended that the Duluth School Board approve the change order as attached pertaining to Bid 1128 - Rennovations to Homecroft Elementary Shcool - Building Improvements.
Attachments:
4.B.5) PLACEHOLDER for Change Orders Related to the Long Range Facilities Plan.
4.C. Leases
5. Resolutions   
5.A. Resolution B-2-10-2729- Resolution to Approve the Working Drawings Related to New Construction a the Lincoln Piedmont Elementary School
Description: 
Recommendation:  Resolution B-2-10-2729- Resolution to Approve the Working Drawings Related to New Construction a the Lincoln Piedmont Elementary School
Attachments:
5.B. Resolution B-2-10-2730- Resolution to Approve the Schematic Design Related to New Construction at the Grant Nettleton Elementary School.
Description: 
Recommendation
:   Resolution B-2-10-2730- Resolution to Approve the Schematic Design Related to New Construction at the Grant Nettleton Elementary School.
Attachments:
5.C. Resolution B-2-10-2724- To Establish a Short-Term Borrwing Line of Credit
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-2-10-2724- To Establish a Short-Term Borrowing Line of Credit.
5.D. Resolution B-2-10-2726- Resolution to Approve Bond Refunding 2010A
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-2-10-2726- Resolution to Approve Bond Refunding 2010A.
Attachments:
5.E. Resolution B-2-10-2727- Resolution to Approve Bond Refunding 2010B
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-2-10-2727- Resolution to Approve Bond Refunding 2010B
Attachments:
5.F. Resolution B-2-10-2728- Adoption of the Considerations and Investments for the Fiscal Year 2011 Budget.    
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-2-10-2728- Adoption of the Considerations and Investments for the Fiscal Year 2011 Budget.    
5.G. Resolution B-2-10-2731 - Resolution to Appoint a Citizen Advisory Committee for the Red Plan Plus facilities plan
Attached is Resolution B-2-10-2731 – Appoint a Citizen Advisory Committee for the Red Plan Plus Facilities Plan.
Description: 
 Recommendation: It is recommended that the Duluth School Board consider Resolution B-2-10-2731 to appoint a citizen advisory committee for the Red Plan Plus facilities plan.
Attachments:
5.H. PLACEHOLDER – Resolution B-2-10-2732 - Resolution to Rescind Resolution B-12-09-2707 (Transfer of Funds) passed on December 15, 2009
Attached is Resolution B-2-10-2732 – Rescind Resolution B-12-09-2707 (Transfer of Funds) passed on December 15, 2009.
Description: 
 Recommendation: It is recommended that the Duluth School Board consider Resolution B-2-10-2732 to rescind resolution B-12-09-2707 (transfer of funds) passed on December 15, 2009.
5.I. PLACEHOLDER – Resolution B-2-10-2733 - Resolution to Rescind Resolution B-12-09-2703 (Consolidating Schools) passed on December 15, 2009
Attached is Resolution B-2-10-2733 – Rescind Resolution B-12-09-2703 (Consolidating Schools) passed on December 15, 2009.
Description: 
 Recommendation: It is recommended that the Duluth School Board consider Resolution B-2-10-2733 to rescind resolution B-12-09-2703 (consolidating schools) passed on December 15, 2009.
Attachments:
5.J. PLACEHOLDER – Resolution B-2-10-2734 - Resolution to Rescind Resolution B-12-09-2704 (Working Drawings for the Western Middle School) passed on December 15, 2009
Attached is Resolution B-2-10-2734 – Rescind Resolution B-12-09-2704 (Working Drawings for the Western Middle School) passed on December 15, 2009
Description: 
Recommendation: It is recommended that the Duluth School Board consider Resolution B-2-10-2734 to rescind resolution B-12-09-2704 (working drawings for the western middle school) passed on December 15, 2009.
Attachments:
5.K. PLACEHOLDER – Resolution B-2-10-2735 - Resolution to Rescind Resolution B-12-09-2706 (Wetland Project at the Western Middle School) passed on December 15, 2009
Attached is Resolution B-2-10-2735 – Rescind Resolution B-12-09-2706 (Wetland Project at the Western Middle School) passed on December 15, 2009.
Description: 
Recommendation: It is recommended that the Duluth School Board consider Resolution B-2-10-2735 to rescind resolution B-12-09-2706 (wetland project at the western middle school) passed on December 15, 2009.
5.L. PLACEHOLDER - Resolution B-2-10-2736 - Resolution to Appoint a Citizen Advisory Committee for Morgan and Lincoln Park Plans
Attached is Resolution B-2-10-2736– Appoint a Citizen Advisory Committee for Morgan and Lincoln Park Plans.
Description: 
Recommendation
: It is recommended that the Duluth School Board consider Resolution B-2-10-2736 to appoint a citizen advisory committee for Morgan and Lincoln Park Plans.
Attachments:
5.M. Resolution B-2-10-2737 - Authorizing the Application for Conveyance of Tax Forfeited Land - New West Middle School at the North Wheeler Site
Attached is Resolution B-2-10-2737 - Authorizing the Application for Conveyance of Tax Forfeited Land - New West Middle School at the North Wheeler Site.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-2-10-2737 - Authorizing the Application for Conveyance of Tax Forfeited Land - New West Middle School at the North Wheeler Site.
Attachments:
5.N. Resolution B-2-10-2738 - Authorizing the Purchase of Real Property Located at 3309 Chestnut Street
Attached is Resolution B-2-10-2738 - Authorizing the Purchase of Real Property Located at 3309 Chestnut Street.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-2-10-2738 - Authorizing the Purchase of Real Property Located at 3309 Chestnut Street,
Attachments:
5.O. Resolution B-2-10-2739 - Authorizing the Purchase of real Property Located at 3326 Vernon Street
Attached is Resolution B-2-10-2739 - Authorizing the Purchase of real Property Located at 3326 Vernon Street.
Description: 
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-2-10-2739 - Authorizing the Purchase of real Property Located at 3326 Vernon Street.
Attachments:
5.P. Resolution B-2-10-2741 – Authorizing the Purchase of Real Property Located at 3322 Vernon Street ADDED
Attached is Resolution B-2-10-2741 – Authorizing the Purchase of Real Property Located at 3322 Vernon Street. 
Description: 
Recommendation: It is recommended the School Board approve Resolution B-2-10-2741 – Authorizing the Purchase of Real Property Located at 3322 Vernon Street.
Attachments:
5.Q. PLACEHOLDER for Property Purchases Related to the LRFP.
5.R. PLACEHOLDER for Schematic Designs and/or Working Drawings related to the LRFP
6. Informational
Description:  The items listed below are informational only and do not require board action.
6.A. Expenditure Contracts
Description:  Superintendent Dixon or the Director of Business Services has signed the following expenditure contracts during the month of January 2010.
Attachments:
6.B. Revenue Contracts - NONE
Description:  For your information, Superintendent Dixon or the Director of Business Services has signed the following Revenue Contracts during the month of January 2010.
6.C. Other Contracts - NONE
Description:  For your information, Superintendent Dixon or the Director of Business Services has signed the following contracts at no cost to the District during the month of January 2010.
6.D. Facilities Management & Capital Project Status Report
Description:  Kerry Leider will be in attendance to answer questions regarding the enclosed report.
6.E. Johnson Controls, Inc. Longe-Range Facilities Plan Status Report
Description:  Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments:
6.F. Change Orders Relating to the Long Range Facilities Plan
Description:  Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
6.G. Contracts Signed in Relation to the Long Range Facilities Plan - none
7. Future Items
7.A. Bid ???? - Denfeld Bid Package #4
7.B. Bid ???? - Western Middle School Bid Package #1
7.C. Bid ???? - Lincoln/Piedmont School Bid Package #1
7.D. Resolution Calling Election for Plan B Referendum
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