January 13, 2025 at 5:30 PM - Regular Meeting
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1. Call to Order
Presenter:
Board President
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1.A. Roll Call
Presenter:
Board President
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1.B. Invocation:
Presenter:
Josie Smith-Wright
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1.C. Pledge:
Presenter:
Gloria Torres
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1.D. Mission Statement:
Presenter:
Naomi A. Brown
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2. Public Comments
Presenter:
Board President
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3. Recognitions
Presenter:
Amanda Smith, Acting Superintendent and Chief Financial Officer
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4. New Business/Action Items
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4.A. Consent Agenda
Discuss and Consider Action to approve the Consent Agenda
Presenter:
Amanda Smith, Acting Superintendent and Chief Financial Officer
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4.A.1. Minutes of Meetings:
Presenter:
Amanda Smith, Acting Superintendent and Chief Financial Officer
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4.A.2. Budget Amendments:
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4.B. Discuss and Consider Action on the Juvenile Justice & Truancy
Prevention Grant Program Resolution
Presenter:
Amanda Smith, Acting Superintendent and Chief Financial Officer
Description:
The district has an opportunity to once again apply for grant funding from the Office of the Governor to support some costs of the truancy
prevention program (including covering the costs of a truancy officer position). In order to apply for the grant, administration needs permission from the board of trustees in the form of the attached resolution. |
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4.C. Discuss and Consider Action to Approve the Annual Financial & Compliance Report for Fiscal Year Ended August 31, 2024 and the Engagement Letter from Singleton, Clark, & Company, PC for the 2025 Fiscal Year Audit
Presenter:
Amanda Smith, Acting Superintendent and Chief Financial Officer
Description:
In accordance with Board Policy CFC (Legal), the District has concluded the annual audit of its fiscal accounts by a certified public accounting firm, Singleton, Clark & Co. Preston Singleton, a certified public accountant with the firm, will present the report. The Annual Financial Audit Report must be submitted to the Texas Education Agency no later than 150 days after the end of the fiscal year.
The administration recommends the Board approve the engagement letter from Singleton, Clark & Company, PC for the audit of the fiscal year ending August 31, 2025. Singleton, Clark & Company, PC is the firm the district has worked with for the most recent 8 years. Requests for proposals (RFP) are issued on a 5-year cycle. The next RFP is scheduled to be released in the spring of 2027. |
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4.D. Discuss and Consider Action on Board Policy CW (Local)
Presenter:
Amanda Smith, Acting Superintendent and Chief Financial Officer
Description:
Attached, please find a draft board policy from the Texas Association of School Boards (TASB) regarding procedures for naming district facilities. Recent events have led administration to recommend the addition to our policy manual.
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4.E. Discuss and Consider Action on Renaming the GHS Competition Gym
Presenter:
Amanda Smith, Acting Superintendent and Chief Financial Officer
Description:
At the August 19, 2024 special meeting of the board of
trustees, the board voted to rename the GHS Competition Gym floor after Coach Victor Salazar. Following that action, it was discovered the intention was to rename the entire gymnasium after the former coach, not just the floor. This action item will allow that to occur. |
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4.F. Discuss and Consider Action on a Memorandum of Understanding with the College of Education at Texas State University for Clinical Practice (Student Teaching or Internship)
Presenter:
Mary Lynn Ramirez, Director of Human Resources
Description:
Administration will present an overview of the agreement that is being recommended for approval. This is a partnership that the district had in place many years ago and would like to reimplement as a teacher pipeline.
The contract has received review by the district’s legal team and is waiting to hear back on requested revisions from Texas State. To expedite the partnership, administration requests and recommends that authorization be granted to the superintendent to finalize and execute the agreement. |
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4.G. Discuss and Consider Action to Approve the Order and Notice of Election for Gonzales ISD School Board, Districts 1 & 2
Presenter:
Amanda Smith, Acting Superintendent and Chief Financial Officer
Description:
The term of office for Gloria Torres, District 1, and Justin Schwausch, District 2 will expire in May 2025. As a result, it is time to call these elections. The Notice and Order of Election for GISD Single Member Districts 1 & 2 are included on the pages that follow. The board approved to use of the Elections Administrator of Gonzales County therefore the May 3, 2025 election will be a County Wide Election due to the Constitutional Amendments so there for all Entities holding an Election have to use the County Polling Locations.
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4.H. Discuss and Consider Action to Grant Authority to the Superintendent to contract with Gonzales County Election Administrator for the May 3, 2025 Elections.
Presenter:
Amanda Smith, Acting Superintendent and Chief Financial Officer
Description:
May 3, 2025, is election day. The district will have 2 seats that will be running during this year’s election, districts 1 and 2. Some of the advantages of contracting with the county would be the eliminating of staffing shortages/ Nepotism to candidates, finding and maintaining workers, back up clerks, training and most of all the integrity of the elections. The county has the up to date equipment and statewide reporting procedures.
(The Gonzales County commissioner’s court established and appointed a County Election Administrator in November 2021.) |
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4.I. Discuss and Consider Action on the GASB 54 Resolution
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4.J. Discuss and Consider Action on the Annual Investment Report, Investment Policies, Investment Strategies, and Related Resolution
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5. Reports
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5.A. Academic Report
Presenter:
Dr. Rachelle Ysquierdo, Executive Director of Curriculum and Instruction
Description:
Administration will present the monthly update on the district's academics
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5.B. Technology Report
Presenter:
Chema Chavez, Director of Technology & Dr. Rachelle Ysquierdo, Executive Director of Curriculum and Instruction
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5.C. Financial and Quarterly Investment Report
Presenter:
Amanda Smith, Acting Superintendent and Chief Financial Officer
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5.D. Strategic Vision 2022-2027 Update
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5.E. 2023 Bond Program Monthly Update
Presenter:
Amanda Smith, Acting Superintendent and Chief Financial Officer
Description:
Education Service Center Region 13/ Sledge Engineering will provide the Board a monthly update for the 2023 approved Bond Program.
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5.F. Superintendent's Report
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6. Board Business
Presenter:
Amanda Smith, Acting Superintendent and Chief Financial Officer
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6.A. Board Correspondence
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6.B. Dates of Interest
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7. Adjourn to Closed session: Under Texas Government Code Chapter 551, The board will recess this open session and covene in a closed meeting to discuss items on the agenda. The board may conveniently meet in such a closed or executive session or meeting, concerning any and all subjects and for any and all purposes permitted by Texas government code chapter 551:
Presenter:
Board President
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7.A. Personnel Matters
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8. Reconvene to Open Meeting: The Board will take appropriate action on items, if necessary, as discussed in Closed Session
Presenter:
Board President
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9. Adjourn
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