May 13, 2024 at 5:30 PM - Regular Meeting

Description:  On February 12, 2024, the Board of Trustees ordered an election to be held on May 4, 2024, for the purpose of electing Trustees in Single Member Districts 4, and District 7.  The purpose of this action is to canvass the returns and make appropriate determinations as required by law.  Under Texas election Code, Section 67.003, the Board shall canvass and certify the official election results of the General Election no later than the eleventh day after the May 4, 2024, General Election.  The Gonzales Elections Administrator Gwen Schafer has submitted the election results along with her certification.
 

Description:  GISD School Board Policy BBB (Legal) states:

"A certificate of election shall be issued to each elected candidate".

"Newly elected and appointed Board members, before taking the oath or affirmation of office and entering upon the duties of office, shall sign the required officer’s statement. The statement shall be retained with the official records of the office."

Based on this requirement, the Superintendent will present Josie Smith-Wright,  (District 4) and Naomi A. Brown, (District 7) elected officers with a Certificate of Election, and each shall sign the Statement of Officer form provided by the Secretary of State’s office.


 

Description:  GISD School Board Policy BBB (Legal) states:

"After the officer’s statement has been signed and certificates of the election have been issued, but before entering upon the duties of the office, the Board member shall take the oath or affirmation of office and shall file it with the President of the Board."

Based on this requirement, Josie Smith-Wright and Naomi A. Brown will take the Oath of Office to serve as Gonzales ISD School Board Trustees.
 

Description:  GISD School Board Policy BDAA (Legal) states:

"At the first meeting after each election and qualification of Board members, the members of the Board shall organize by selecting:
   
      1.  A president, who shall be a member of the Board.                              2.  A secretary, who may or may not be a member of the Board.
      3.  Such other officers and committees as the Board may deem                   necessary."

Based on this policy, the Board may choose to elect officers.
 

Description:  The annual Texas Association of School Boards’ Delegate Assembly, held in conjunction with the TASB/TASA Convention to be held in
 San Antonio Texas. The foundation of the Association’s governance structure provides critical direction as the Association represents members’ interests before state and national policymakers.  Each member school district is asked to name a delegate and delegate alternate through school board action.  The delegate(s) will represent the views of the school board at the delegate assembly.

 

Description:  The legislature requires all taxing entities to specify the person responsible for calculating the no-new-revenue & voter-approval tax rates. 

The administration recommends appointing Crystal Cedillo, Gonzales County Tax Assessor-Collector, as the individual to calculate and prepare the rates for Gonzales ISD.
 

Description:  John Robuck, the district’s financial advisor, will present & seek the board’s approval of the results of the bond sale associated with the November 2023 school building bond election.

 

Description:  This agenda item is related to Item 4H from the December 11, 2023 regular meeting.

At the Deceber meeting, the Board approved a resolution that allowed administration to move forward with committing the district to up to $5,000,000 of bond-related projects prior to receiving the proceeds from the bond sale.

The bond program management team has been successful in securing the ability to move forward with projects valued at more than $5,000,000.  Additional authorization is necessary to move forward with projects at the current pace.

Administration recommends that the board authorize an additional $2,000,000 for a total of $7,000,000.  Doing so will allow the board to consider the roofing and paving agenda items on today's agenda in a legally compliant manner.  Budget would be amended to cover the value of the projects, as needed, up to the maximum amount authorized by the board.

The bond proceeds are scheduled to be received June 11, 2024 with payments going out to vendors after that date.  Therefore, we do not anticipate needing access to any general fund cash.  This is strictly a paperwork item that covers the district in the event funds are not received on schedule.

Description:  Education Service Center Region 10 serves as the lead agency for a Purchasing Cooperative. Purchasing cooperatives offer streamlined, efficient methods of purchasing that support our district’s operations.
 

Description:  Roofing evaluations and inspections were completed and pricing was requested from RoofConnect, a national roofing service company. RoofConnect has previously completed roofing work for GISD.  Pricing was received for multiple campuses. Repair options were proposed and evaluated for each building considered. Staff further considered the future life-cycle plans of certain buildings to ensure cost-effectiveness with this investment. All repair work considered includes manufacturer and workmanship warranties. Work can begin June 2024 and will be expected to continue into Fall 2024. Final completion of each campus will be scheduled prior to work beginning.
Campus Pricing and Scope:

Campus	Cost	Scope Summary
GHS	$2,618,704	Re-roof w TPO; clean slate tiles
JHS	$126,822	Replace ends metal panels; repairs
GNA	$557,762	Re-roof with TPO; coating & repairs
EAC	$1,757,687	New roof over old with TPO; repairs
GES	$259,498	New coating & membrane; repairs
TOTAL:	$5,320,473

NOTES:

• Allowances are included in the above totals for unforeseen repairs and final repair quantities to allow staff to optimize the repair work and budget.

Overall budget impact: the TASB report listed roof repairs at GHS and JHS, but not at GNA, EAC, or GES; however, staff feels the roof repairs at these campuses are warranted. GPA and OMT campus roofs do not need roof repairs to this level and will continue to be monitored by staff. This total pricing is approximately $1M over the original budget items FOR ROOFING but includes the addition of GNA, EAC, and GES campuses. The 3 added campuses result in $2.5M worth of roofing repairs for the additional $1M. Further, the Bond Program budget contained escalation and contingencies that more than cover the addition.
Staff feels the approval of roofing repairs for all campuses listed as presented is good value and will extend the life of each building for years to come.

This item will be funded from 2023 Bond Program and will utilize the Region 10 / Equalis Purchasing Cooperative if awarded.
 

Description:  Paving evaluations and inspections were completed and pricing was requested from PaveConnect, a national paving services company. Repair options were proposed and evaluated for each campus considered. Work can begin June 2024 and will be completed by August 2024 if Awarded.

Campus Pricing and Scope:

Campus	Cost	Scope Summary
GHS	$351,164	Full depth repairs; HMAC overlay; seal coat
JHS	$24,856	HMAC level up; seal coat
GNA	$135,029	HMAC overlay
EAC	$204,113	New roof over old with TPO; repairs
GPA	$15,445	Seal coat
OMT	$141,435	HMAC level up; seal coat
GES	$84,106	HMAC overlay
TOTAL:	$956,149.10

NOTES:

• Re-striping included at all campuses listed
• 5% discount can be applied if all projects are Awarded due to mobilization and general condition savings
• Includes a 5% Allowance for unforeseen repairs or quantity adjustments made in the field. ISD will control this expenditure.
• Schedule of Value pricing is presented with quantities for various pavement items. Final payment will be based on final quantities installed

The pricing received is within the budget amount for paving repairs. Staff feels the approval of paving repairs for all campuses listed as presented is a good value and will extend the life of all pavement included for years to come. This item will be funded from 2023 Bond Program and will utilize the Region 10 / Equalis Purchasing Cooperative if awarded.
 

Description:  Education Service Center Region 13/ Sledge Engineering
will provide the Board a monthly update for the 2023 approved Bond Program.