Public Meeting Agenda: February 19, 2024 at 5:30 PM - Special Meeting

1. Call to Order

Presenter: Board President

1.A. Roll Call

Presenter: Board President

1.B. Invocation:

Presenter: Ashley Molina

1.C. Pledge:

Presenter: Justin Schwausch

1.D. Mission Statement:

Presenter: Josie Smith-Wright, Board Secretary

2. Public Comments

3. New Business/Action Items

3.A. Discuss and Consider Action on a Proposed Agreement with VLK Architects, Inc., a Texas Corporation, to Provide Architectural/Engineering Services for the 2023 Bond Projects

Description: The Board approved the ranking of design teams on December 4, 2023 for the 2023 Bond Program. Staff had been negotiating an agreement with top-ranked VLK Architects. ISD attorney has reviewed and commented on the agreement language. The agreement highlights:

VLK fee of 6.0% to include structural engineering, MEP engineering, Landscape, Technology and Roofing Consultants
Civil Engineering will be hired by VLK supplemental to the 6.0% as scope is determined

Staff feels this fee and scope are a very good value to the District. This fee is $300K lower than some Districtd have paid for similar services. Further, including the Technology, Civil, and Roofing Consultants should result in more effective overall coordination and communication. Staff also considered hiring some consultants direct to the ISD and determined this proposal from VLK was better value and lower cost.

This item will be funded from 2023 Bond Program.

3.B. Discuss and Consider Action on the Ranking of Proposed Construction Manager At-Risk Proposers for the 2023 Bond Projects and Delegate Contract Negotiations

Description: The Board selected Construction Manager at Risk as the preferred Delivery Method for the 2023 Bond Program on 12/11/23. Requests for the proposals were solicited and received on 1/18/23. Proposals were received from 2 firms. The highest scoring firm was Weaver & Jacobs, of Cuero, Tx. The scoresheet and fee totals are attached.

This project will be funded from 2023 Bond Program. Once a contract is authorized, the Preconstruction Fee will be underway. The other fees listed will only be due after the Board authorized a Guaranteed maximum price.

4. Reports

4.A. 2023 Bond Program Monthly Update

Description: Education Service Center Region 13/Sledge Engineeing will provide the Board a monthly update for the 2023 approved Bond Program.

5. Adjourn

February 19, 2024 at 5:30 PM - Special Meeting

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