April 28, 2025 6:00pm - Regular Board Meeting

I. Welcome, Introduction, & Roll Call

I.A. Pledge of Allegiance

I.B. New Mexico Flag Salute

II. Review and Approval of Minutes

II.A. March 12, 2025 Special Meeting, March 13, 2025 Finance Meeting and March 31, 2025, Work Session & Regular Board Meeting.

III. Consideration and Approval of Agenda

IV. Information/Presentations (Non-Action Items)

IV.A. Program/Presentations

IV.A.1. Kiwanis Student of the Month - Mr. William Hawkins, Superintendent
     Cliff Schools - Rylee Gonzales, Senior

IV.A.2. Ms. Stacy Swope, Cliff Schools Ag Teacher & FFA Sponsor
     Student Recognitions

IV.A.3. Ms. Stephanie Tedford, Cliff Schools FCCLA Teacher - Student Recognition

IV.A.4. Ms. Dianne Carrico, SCEA President, Nothing to present

V. Information to the Board

V.A. Superintendent

V.A.1. Cliff Schools Technology Student Association (TSA) Presentation

V.A.2. 2025-26 Cliff Schools Calendar

V.A.3. Cliff Schools Architectual & Design RFP

V.B. Louis Alvarez, Associate Superintendent

V.B.1. Personnel Report

V.B.2. Athletic Handbook Update

V.B.3. School Discipline Matrix Update

V.C. Mrs. Cindy Barris, Associate Superintendent

V.C.1. Enrollment Update

V.C.2. Mental Health Grant Update

V.D. Michele McCain, Director of Finance

V.E. Board of Education

V.E.1. Finance Sub-Committee Report

V.E.2. Audit Sub Committee Report

V.E.3. Threat Assessment Committee Report

V.E.4. Board President

V.E.4.a. Second Reading Policy Advisory No. 246 GE Retiree Return to Work
Second Reading Policy Advisory No. 247 .................. ADB/ADC – Drug, Alcohol, and Tobacco/
Nicotine-Free Schools (NEW) ADB/ADC-R – Drug, Alcohol, and Tobacco/
Nicotine-Free Schools
Second Reading Policy Advisory No. 248 ............................... EEA-R – Student Transportation
Second Reading Policy Advisory No. 249 ............... GBEBB-EA –Staff Conduct with Students
Second Reading Policy Advisory No. 250 ...... (DELETE )……. GBED – Tobacco Use by Staff
Members/Smoking
Second Reading Policy Advisory No. 251 ........... GCQF – Discipline, Suspension, Termination
and Discharge of Professional Staff Members
Second Reading Policy Advisory No. 252 .......... GDQD – Discipline, Suspension, Termination
and Discharge of Support Staff Members
Second Reading Policy Advisory No. 253 .......................................... IJOC-E – School Volunteers
Second Reading Policy Advisory No. 254 ................................................... JIC – Student Conduct
Second Reading Policy Advisory No. 255….....(DELETE )… . JICG – Tobacco Use by Students/
Smoking
Second Reading Policy Advisory No. 256 ............................................. JK-R – Student Discipline
JK-EB – Student Discipline
Second Reading Policy Advisory No. 257 ........................... JLCD – Administering Medicines to
Students
Second Reading Policy Advisory No. 258 .............................. KF-EA – Community Use of School
Facilities
Second Reading Policy Advisory No. 259 ................................. KFA – Public Conduct on School
Property
Second Reading Policy Advisory No. 260 ..... (DELETE )…… KFAA – Tobacco Use/Smoking
on School Premises ……(DELETE )…… KFAA-R – Tobacco Use/Smoking
on School Premises
 

V.E.5. Board Comments

VI. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on April 28, 2025 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office. https://docs.google.com/forms/d/1DmB8nSZG1jR_QPa8Gij9HcVkairOzPSDCRNyZjY-7zY/edit?ts=67ae665e
 

VII. Action Items

VII.A. Consent Agenda/Approval of:

VII.A.1. Budget/Finance/Purchasing

VII.A.1.a. Financial Reports

VII.A.1.a.(1) Total amount of checks written in March

VII.A.1.b. Budget Adjustment Requests

VII.A.1.c. Award of Bids & Proposals

VII.A.1.c.(1) RFP - New Cliff Architect
     Issuance: Dekker Ltd.

VII.A.1.d. Donations
     Silver City Moose Lodge, SHS Golf $500
     WNM Communications, SHS FFA $700
     Mountain Ridge Ace Hardware, Cliff Cake Auction $1,000
     Suburban Propane, Cliff Cake Auction $1,000 

VII.A.1.e. Conflict of Interest Disclosures

VII.A.1.f. Disposal Action Items

VII.B. Transportation - Mr. Antonio Andazola, Maintence & Transportation Director

VII.B.1. Bus Drivers

VII.B.2. Activity Drivers

VII.B.3. Feeder Routes

VIII. Consideration and Approval of Cliff Schools 2025-2026 School Calendar

IX. Consideration and Approval of RFP for Cliff Schools Architectual & Design

X. Consideration and Approval of Athletic Handbook Update

XI. Consideration and Approval of HB171 Graduation Requirement and Class Ranking Criteria (presented during the March 31, 2025 Board Meeting)

XII. Consideration and Approval of Second Reading Policy Advisories No. 246 through No. 260

XIII. Consideration and Approval of 2023-2024 Audit Report (Presented during the March 31, 2025 Special Meeting)

XIV. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on April 28, 2025 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office. https://docs.google.com/forms/d/1DmB8nSZG1jR_QPa8Gij9HcVkairOzPSDCRNyZjY-7zY/edit?ts=67ae665e
 

XV. Future Meetings & Proposed Agenda Items

XV.A. Next Finance Committee Meeting - May 15, 2025

XV.B. Next Work Session & Regular Board Meeting - May 19, 2025

XV.C. NMSBA School Law Conference - June 5 to 7 @ Albuq

XV.D. NMSBA Leadership Retreat - July 10 to 12 @ Cloudcroft

XV.E. NMCEL Summer Leadership Conference - July 10 to 12 @ Albuq

XV.F. NMSBA 2025 Annual Convention - December 4 to 6 @ Albuq

XVI. District Events
      Cliff High Graduation, May 16 @ 6:00 p.m.
      Silver High Senior Walk, May 20 @ 8:30 a.m.
      Silver High Graduation, May 23 @ 7:30 p.m.
      Cliff Schools Last Day of School, May 22
      Silver Schools Parent Teacher Conferences, May 23
      No School - Memorial Day Holiday, May 26
      Silver Schools Last Day of School, May 30

XVII. EXECUTIVE SESSION – The Board may elect to go into executive session for reasons permitted in the New Mexico Open Meetings Act.  See NMSA 1978, §§ 10-15-1(H)(1)-(9).

XVIII. Report on Executive Session - "The matters discussed in the closed meeting were limited to those stated in motion to close the meeting.  This statement shall be recorded in the minutes of the meeting as required by Section 10-15-1 (J) of the New Mexico Open Meetings Act".

XIX. Adjournment