August 19, 2024 at 6:00 PM - Regular Board Meeting

I. Welcome, Introduction, & Roll Call

I.A. Pledge of Allegiance

I.B. New Mexico Flag Salute

II. Review and Approval of Minutes

II.A. Minutes of July 15, 2024, Work Session and Regular Board Meeting & July 11, 2024, Finance Meeting.

III. Consideration and Approval of Agenda

IV. Information/Presentations (Non-Action Items)

IV.A. Program/Presentations

IV.A.1. Recognition of Silver High School Spring Athletes Placed at State

IV.A.1.a. Mr. Demetrio Sanchez, SHS Athletic Director - Recognition of Golf

IV.A.1.b. Mr. Cody Landers, Recognition of Track

IV.A.1.c. Mrs. Christy Gonzales, Recognition of Powerlifting

IV.B.  Mr. William Hawkins, Superintendent

IV.B.1. Proposal to set Silver High School Class of 2025 Graduation Date of May 23, 2025

IV.B.2. Proposal to set Cliff High School Class of 2025 Graduation Date of May 16, 2025

IV.C. Mr. Antonio Andazola, Maintenance Director

IV.C.1. Asbestos Management Plan 2024-25 SY

IV.D. SCEA President, Mrs. Dianne Carrico - Nothing to present

V. Information to the Board

V.A. Superintendent

V.A.1. Beginning of 2024-25 School Year Update

V.A.2. Surveys of Cliff Fairgrounds and Baseball Field

V.B. Louis Alvarez, Associate Superintendent

V.B.1. Personnel Report

V.C. Mrs. Cindy Barris, Associate Superintendent

V.C.1. Professional Development

V.C.2. Enrollment Update

V.D. Mrs. Joyce Barela, Mental Health Grant Coordinator

V.D.1. Mental Health Grant Update

V.E. Michele McCain, Director of Finance

V.F. Board of Education

V.F.1. Finance Sub Committee Report

V.F.2. Audit Sub Committee Report (Confirm Audit Committee Members)

V.F.3. Threat Assessment Committee Report

V.F.4. Board President

V.F.5. Board Comments

VI. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on August 19, 2024 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office. Please see attached Pubic Comment Form

VII. Action Items

VII.A. Consent Agenda/Approval of:

VII.A.1. Budget/Finance/Purchasing

VII.A.1.a. Financial Reports

VII.A.1.a.(1) Total amount of checks written in July

VII.A.1.b. Budget Adjustment Requests

VII.A.1.c. Award of Bids & Proposals

VII.A.1.d. Donations

VII.A.1.e. Conflict of Interest Disclosures

VII.A.1.f. Disposal Action Items

VII.B. Transportation - Mr. Antonio Andazola, Transportation Director

VII.B.1. Bus Drivers

VII.B.2. Activity Drivers

VII.B.3. Feeder Routes

VII.C. Consideration and Approval to set Silver High School Graduation Date of May 23, 2025.

VII.D. Consideration and Approval to set Cliff High School Graduation Date of May 16, 2025.

VII.E. Consideration and Approval of Asbestos Management Plan 2024-25 SY

VIII. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on August 19, 2025 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office. Please see attached Public Comment Form.

IX. Future Meetings & Proposed Agenda Items

IX.A. 2024 Annual Convention, Dec 5-7 Albuquerque

X. Future Events & Announcements

X.A. La Plata Middle School
    Volleyball Home vs Safford: 4:30pm – 6:30pm- August 21
    La Plata Back to School Dance- 6:00pm-9:00pm August 23
    Football Home vs Safford: 4:30pm & 6:30pm- August 28
    Volleyball Home vs Deming: 10:00am – 11:30am- August 31
    Volleyball: La Plata Round Robin: TBA - September 7
     Football Home vs Snell: 4:30pm - September 11
    

X.B. Silver High School
    SHS Boys Soccer (JV/V): Home VS Hatch- 3:00pm- August 22  
    (JV/C) Fighting Colt Football: Home VS Santa Teresa- 6:00pm- August 22
    SHS Cross Country: Silver Invitational @ Ft. Bayard- 9:00am- August 24
    SHS Boys Soccer: Home VS Hot Springs- 4:00pm- August 27
    SHS Volleyball Home vs Valley: 400pm- August 29
    Fighting Colt Football (V): Home VS Gallup- 6:00pm- August 31
    SHS Volleyball Home VS Alamogordo (9th, JV, V)- 4:00pm- September 3
    SHS Girls Soccer (JV): Home VS Las Cruces- 3:00pm- September 5 
    SHS Boys Soccer (JV): Home VS Las Cruces- 4:00pm- September 5
    Fighting Colt Football (V): Home VS Deming- 7:00pm- September 6
    SHS Volleyball Home vs Gadsden (9th, JV, V)- 4:00pm- September 10
    (JV/C) Fighting Colt Football: Home VS Cobre- 6:00pm- September 11
    SHS Cross Country: Cobre Invitational @ Ft. Bayard- 9:30am- September 14

X.C. Cliff Schools
     Fair Day, Sep 19

XI. District Events

XI.A. Labor Day, Sep 2 - Silver Schools and Admin Office Closed. Cliff Schools Open

XI.B. Silver Schools Parent/Teacher Conferences, Sep 13
Cliff Schools Parent/Teacher Conferences, Sep 27

XII. EXECUTIVE SESSION – The Board may elect to go into executive session for reasons permitted in the New Mexico Open Meetings Act.  See NMSA 1978, §§ 10-15-1(H)(1)-(9). Consideration to go into Executive Session for the purpose of receiving a personnel report from the Superintendent and discussion of same pursuant to Section 10-15-1(H)(2) of the Open Meetings Act.  Discussion with the School District's attorneys to advise on legal ramifications and training needs related to recent personnel actions and to receive update on pending threaten litigation related to former employee, as Pending or Threatened Litigation pursuant to Section 10-15-1(H)(7) of the Open Meetings Act and under the Attorney-Client Privilege in anticipation of and to prevent further litigation.  No action will be taken and only the items listed herein will be discussed.

XIII. Report on Executive Session - "The matters discussed in the closed meeting were limited to those stated in motion to close the meeting.  This statement shall be recorded in the minutes of the meeting as required by Section 10-15-1 (J) of the New Mexico Open Meetings Act".

XIV. Adjournment