July 24, 2023 at 6:00 PM - Regular Board Meeting

I. Welcome, Introduction, & Roll Call

I.A. Pledge of Allegiance

I.B. New Mexico Flag Salute

II. Review and Approval of Minutes

II.A. June 19, 2023 Work Session & Regular Board Meeting & June 15, 2023 Finance Meeting &  June 26, 2023 Special Meeting

III. Consideration and Approval of Agenda

IV. Information/Presentations (Non-Action Items)

IV.A. Program/Presentations

IV.A.1. Mr. William Hawkins, Superintendent

IV.A.1.a. Proposal to set Silver High School Class of 2024 Graduation Date for May 16, 2024 @ 7:30 p.m.

IV.A.1.b. Proposal to set Cliff Schools Class of 2024 Graduation Date for May 17, 2024 @ 6:00 p.m.

IV.A.2. SCEA

V. Information to the Board

V.A. Superintendent

V.A.1. Strategic Plan Update

V.A.2. Agreement and Resolution between Silver Consolidated School District and Southwest New Mexico Council of Governments

V.B. Louis Alvarez, Associate Superintendent

V.B.1. Personnel Report

V.C. Mrs. Cindy Barris, Associate Superintendent

V.D. Michele McCain, Director of Finance

V.E. Board of Education

V.E.1. Finance Sub-Committee Report

V.E.2. Threat Assessment Committee Report

V.E.3. Board President

V.E.4. Board Comments

VI. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on July 24, 2023 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office.

VII. Action Items

VII.A. Consent Agenda/Approval of:

VII.A.1. Budget/Finance/Purchasing

VII.A.1.a. Financial Reports

VII.A.1.a.(1) Total amount of checks written in July

VII.A.1.b. Budget Adjustment Requests

VII.A.1.c. Award of Bids & Proposals

VII.A.1.d. Donations
     Silver City Lodge #1718, Silver High School- $2,500
     Edward Jones/ Niel McDonald, SHS National History Day- $500
     Silver City Dental, SHS National History Day- $1,000

VII.A.1.e. Conflict of Interest Disclosures

VII.A.1.f. Disposal Action Items

VII.B. Transportation - Mr. Victor Oaxaca, Transportation Director

VII.B.1. Bus Drivers

VII.B.2. Activity Drivers

VII.B.3. Feeder Routes

VII.C. Consideration and Approval of Proposal to set Silver High School Class of 2024 Graduation Date for May 16, 2024 @ 7:30 p.m.

VII.D. Consideration and Approval of Proposal to set Cliff Schools Class of 2024 Graduation Date for May 17, 2024 @ 6:00 p.m.

VII.E. Consideration and Approval of Agreement and Resolution between Silver Consolidated School District and Southwest New Mexico Council of Governments.

VIII. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on July 24, 2023 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office.

IX. Future Meetings & Proposed Agenda Items
     Finance Committee Meeting Aug 17 @ 4pm
     Work Session & and Regular Board Meeting Aug 21 @ 5:30pm/6pm
     NMSBA Fall Region VIII Meeting, Deming Sep 26
     NMSBA  2023 Annual Convention, Albuquerque Nov 30 to Dec 2

X. Future Events & Announcements

X.A. District Upcoming Events
     "Back to Pool Days" K-6th 6-9pm July 28 SC 
     "Back to Pool Days" 7th-12th 6-9pm July 29
     "Back to Pool Days" Families & Students 6-9pm July 30
     Secretaries Meeting 1-3:30pm Aug 2 Central Office
     New Staff Orientation 8-3:30pm Aug 3-4 SHS Little Theatre
     Silver Schools Back to School District-Wide Training 8:30am- Aug 7-8      Chamber of Commerce/SHS

X.B. Silver Scholars Academy
     SSA Parent/ Family Orientation 10am-5pm - Aug 2
     SSA Home Visits- Aug 11
     SSA Learning Luau- Aug 14

X.C. Cliff Schools
     Open House 4-6pm Aug14

X.D. Silver High School
     SHS Band Summer Showcase 6pm- July 28
     Painting the "C"- Seniors only- 9am- Aug 3
     SHS Girls Soccer (2V): Silver Invitational- 10am- Aug 19
     SHS Soccer Boys (2V): Silver Invitational- 10am- Aug19

XI. EXECUTIVE SESSION – The Board may elect to go into executive session for reasons permitted in the New Mexico Open Meetings Act.  See NMSA 1978, §§ 10-15-1(H)(1)-(9).

XI.A. Formative Evaluation of Superintendent per Policy C-0600 CBI

XII. Report on Executive Session - "The matters discussed in the closed meeting were limited to those stated in motion to close the meeting.  This statement shall be recorded in the minutes of the meeting as required by Section 10-15-1 (J) of the New Mexico Open Meetings Act".

XIII. Adjournment