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November 8, 2021 at 8:30 AM - Special Board Meeting

Agenda
1. CALL TO ORDER
Description:  Chair Haverinen called the (date) special meeting of the Menahga Public School Board to order at (time)

Members present:  Andrea Haverinen, Julia Kicker, Katie Howard, Helen Lehto and Cherie Peterson.  Also present: Kevin Wellen, Superintendent.
2. ELECTION
2.1. RESOLUTION CANVASSING RETURNS OF VOTES OF SCHOOL DISTRICT SPECIAL ELECTION
Description:  RESOLUTION CANVASSING RETURNS
OF VOTES OF SCHOOL DISTRICT SPECIAL ELECTION

Board member                                 introduced the following:

BE IT RESOLVED by the School Board of Independent School District No. 821, as follows:
 
  1. It is hereby found, determined and declared that the special election of the voters of the district held on November 2, 2021, was in all respects duly and legally called and held.
 
  1. As specified in the attached Abstract and Return of Votes Cast, a total of 57 voters of the district voted at said election on the election of two school board members for a three year term vacancy and a one year term vacancy on the board caused by expiration of term on the first Monday in January next following the special election as follows:

Three Year Term:
                                   Helen Lehto: 56 Votes
                                   Write-In:   
                                David Treinen: 1 Vote   

One Year Term:
                           Write-In:   
                                   David Treinen: 30 Votes         
                                   Robert White: 9 Votes
                                Hannah Newhouse: 1 Vote
                                Jim Day: 1 Vote
                                Romona Kennelly: 1 Vote
                                Stacy Aho: 1 Vote
                                Carol Ann Cleveland: 1 Vote
  1. Helen Lehto having received the highest number of votes for the three year term, is elected to the three year term beginning the first Monday in January, 2022.
  2. David Treinen having received the highest number of votes for the one year term, is elected to the one year term beginning the first Monday in January, 2022.
 
  1. The school district clerk is hereby authorized to certify the results of the election to the county auditor of each county in which the school district is located in whole or in part.


Resolution seconded by ____________________________

And upon a vote being taken, the following voted in favor:

And the following voted against:

Resolution duly passed.

 
Attachments: (1)
3. RESOLUTION FILLING A SCHOOL BOARD VACANCY BY APPOINTMENT
Description:  Board member _____________________introduced the following:

RESOLUTION FILLING SCHOOL BOARD VACANCY BY APPOINTMENT

            WHEREAS, a vacancy exists in the office of school board member with a term expiring the first Monday in January, 2022; and
            WHEREAS, the vacancy occurred more than ninety (90) days prior to the first Tuesday after the first Monday in November in the year the vacancy occurred and prior to the fourth year of the vacant term;
            NOW THEREFORE BE IT RESOLVED by the School Board of Independent School District No.821, Menahga, State of Minnesota, as follows:
            Pursuant to Minnesota Statutes, Section 123B.09, Subd. 5b, David Treinen is hereby appointed to fill the vacancy and to serve until a successor is elected and qualified.  The appointment shall be effective thirty (30) days after the adoption of this resolution unless a valid petition to reject the appointee is filed with the school district clerk pursuant to Minnesota Statutes, Section 123B.09, Subd. 5b(b) within that thirty (30) day time period.

Resolution seconded by ____________________________

And upon a vote being taken, the following voted in favor:

And the following voted against:

Resolution duly passed.

 
4. PERSONNEL
4.1. RESIGNATIONS
Description:  Motion by                     to accept the letter of resignation from Stephanie Eckman, Paraprofessional, effective November 10, 2021. We thank Stephanie for her 8 years of dedicated service to the students of our school.

Seconded by

Motion by                     to accept the letter of resignation from Judy Peterson, High School Secretary, effective November 26, 2021. We thank Judy for her 27 years of dedicated service to the students of our school.

Seconded by
5. APPROVE EMPLOYEE HANDBOOKS
Attachments: (1)
5.1. TRANSPORTATION SUPERVISOR
Description:  Motion by                                     to approve the Transportation Supervisor Handbook as presented.

Seconded by
 
5.2. BUS MECHANIC
Description:  Motion by                                     to approve the Bus Mechanic Handbook as presented.

Seconded by
 
5.3. TECHNOLOGY COORDINATOR
Description:  Motion by                                     to approve the Technology Coordinator Handbook as presented.

Seconded by
 
5.4. HEAD CUSTODIAN
Description:  Motion by                                     to approve the Head Custodian Handbook as presented.

Seconded by
 
5.5. FOOD SERVICE SUPERVISOR
Description:  Motion by                                     to approve the Food Service Supervisor Handbook as presented.

Seconded by
 
5.6. FOOD SERVICE HEAD COOK
Description:  Motion by                                     to approve the Food Service Head Cook Handbook as presented.

Seconded by
5.7. KITCHEN EMPLOYEES
Description:  Motion by                                     to approve the Kitchen Employees Handbook as presented.

Seconded by
 
5.8. CUSTODIAL EMPLOYEES
Description:  Motion by                                     to approve the Custodial Employees Handbook as presented.

Seconded by
 
5.9. AP/PAYROLL CLERK
Description:  Motion by                                     to approve the AP/Payroll Clerk Handbook as presented.

Seconded by
 
5.10. SUPERINTENDENT SECRETARY
Description:  Motion by                                     to approve the Superintendent Secretary Handbook as presented.

Seconded by
 
5.11. TRANSPORTATION EMPLOYEES
Description:  Motion by                                     to approve the Transportation Employees Handbook as presented.

Seconded by
 
6. ADJOURN
Description:  Motion by                          and seconded by                     to adjourn the (date) special board meeting at (time)
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