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August 16, 2021 at 6:30 PM - Regular Board Meeting

Agenda
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
Description:  The               2021 regular meeting of the Menahga Public School board called to order by Chair Haverinen  at                           with the Pledge of Allegiance.

Board members present:   Andrea Haverinen, Julia Kicker, Katie Howard, Helen Lehto and Cherie Peterson.  Others present: ES Principal Jeannie Mayer, MS Principal Ann Wothe, HS Principal Mark Frank, Superintendent Kevin Wellen and Business Manager Kyle Bergem.
2. ADOPTING THE AGENDA
Description:  Motion by                                 to adopt the agenda as amended/presented

    
Seconded by                          vote
3. STUDENT/STAFF SHARE
3.1. Student/Staff Share
Description:   
4. PUBLIC PARTICIPATION, VISITORS, COMMUNICATION
4.1. Public Participation, Visitors
4.2. Communications
5. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA
Description:  If needed:
                        Motion by                           to remove the following from the consent agenda:


                        Seconded by                     vote
6. CONSENT AGENDA
Description:  Motion by                           to approve the following consent items:

1.  July 19, 2021 meeting minutes;
2.  Activity fund and monthly claims in the amount of $710,291.78
3. PSEO agreements with Ridgewater College and Minnesota State Community and Technical College for the 2021-2022 School year.
4.Teacher Contract with Brian Johnson, Special Education Teacher, BA30 Step 9, 1.0 FTE per EMM Master Agreement, beginning with the 2021-2022 school year, contingent upon licensure and successful background check
 
Seconded by                     vote
7. REPORTS
7.1. Principals, AD, Superintendent
Attachments: (2)
7.2. Delegates/Liaisons/Committees
Description:  Board Delegates and Liaisons for 2021 (These assignments will be revisited after board vacancies have been filled.)
Crisis Management:  Julia Kicker
Freshwater Ed Dist: Katie Howard
MSHSL: Katie Howard
MSBA:  Andrea Haverinen
Sourcewell:  Julia Kicker
Wadena County Collaborative:  Katie Howard
Community Education Rep:  Cherie Peterson
WBWF: Cherie Peterson and Julia Kicker
Pairing and Sharing:  Andrea Haverinen and Katie Howard
Building Advisory:  TBD
Negotiations:
          Licensed:  Katie Howard and Cherie Peterson
          Paraprofessionals:  Andrea Haverinen and Helen Lehto
          Principals:  Andrea Haverinen and Julia Kicker
8. OTHER PERSONNEL
8.1. RESIGNATIONS
Description:  Motion by                        to accept the letter of resignation from Nona Hansen, Van Driver, effective August 30, 2021. We thank Nona for her 10 years of dedicated service to the students of our school.

Seconded by 

Motion by                        to accept the letter of resignation from Don Hansen, Bus Driver, effective August 30, 2021. We thank Don for his 9 years of dedicated service to the students of our school.

Seconded by 

Motion by                     to accept the letter of resignation from Deborah Aho, Paraprofessional, effective August 6, 2021. We thank Deborah for her 13 years of dedicated service to the students of our school.

Seconded by 

Motion by                        to accept the letter of resignation from Ronald Beck, Bus Driver, effective August 30, 2021. We thank Ron for his 6 years of dedicated service to the students of our school.

Seconded by 
8.2. LANE CHANGE REQUESTS
Description:  Motion by                       to approve the following lane change requests:

Lindsey White, BA to BA+10;
Megan Porta, BA to BA+10;
Molly Peterson, BA to BA+10;
Cody Pulju, BA to BA+10;
Joshua Roiko, BA to BA+10;
Kameron Johnson, BA+20 to MA

Seconded by                         vote
8.3. FMLA LEAVE REQUEST
Description:  Motion by                             to approve the request from Christy Henry for up to 12 weeks FMLA, Beginning August 31st.

Seconded by
9. RESOLUTION ACCEPTING DONATIONS
Description:  None.
10. ACCEPTANCE OF GRANTS
Description:  None.
11. HEAR GRIEVANCE
Description:  Motion by                         to grant/deny the grievance from Ann Wothe and the Menahga Principals Association demanding she be recalled and reinstated to the Technology Integrationist position.

Seconded by
12. E-LEARNING DAY PLAN
Description:  Motion by                            to approve the E-Learning Day Plan as presented.


Seconded by                      vote
 
Attachments: (1)
13. LUNCH APPLICATION INCENTIVE
Description:  Motion by                            to approve the lunch form completion incentive, forgiving the tech fees for families completing the 2021-2022 Application for Educational Benefits.

Seconded by
14. 2021-2022 MSHSL RESOLUTION FOR MEMBERSHIP
Description:  Motion by                            to approve the renewal of the Minnesota State High School League 2021-2022 Membership.

Seconded by
Attachments: (1)
15. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS FOR EMERGENCY
Description:  The following resolution was moved by 
                                                                                                                             RESOLUTION REGARDING FUND BALANCE TRANSFERS

WHEREAS, a fund transfer is allowed if the transfer meets the criteria set forth in Minnesota Laws 2020, Chapter 116/House File 4415 Article 3 Section 8.
  1. The transfer does not increase state aid obligations to the district or result in additional property tax authority for the district or charter school.
  2. A transfer is limited to the operating funds of a district or charter school.
  3. A school board must approve a fund transfer by the fiscal year reporting deadline.
  4. A district or charter school must maintain accounting records for the purpose of this Executive Order that are sufficient to document both the specific funds transferred and use of those funds. Such accounting records are subject to auditor review.
  5. Any execution of this flexibility must not interfere with or jeopardize funding per federal requirements.
  6. Any transfer must not interfere with the equitable delivery of distance learning or social distancing models
WHEREAS, the School Board of Menahga, Independent School District 821, has determined that that the criteria identified under Minnesota Laws 2020, Chapter 116/House File 4415 Article 3 Section 8;
WHEREAS, the School Board of Independent School District has reviewed and approved the attached Request for Fund Transfer
THEREFORE, BE IT RESOLVED, that the School Board of Independent School District 821 authorizes the School District administration to submit the attached Request for Fund Transfer of $84,906.34 from ECFE to the Genernal fund.
Seconded by:

 And upon a roll call vote being taken, the following voted in favor:

And the following voted against:


 
Attachments: (1)
16. TRANSFER FROM GENERAL FUND TO THE FOOD SERVICE FUND
Description:  Motion by                           to approve a transfer from the General Fund to the Food Service Fund in the amount of $83,840.85 to eliminate the FY21 deficit fund balance in Food Service.

Seconded by
17. ELECTION UPDATE
Description:  One person filed for school board:Helen Lehto-3 year term
No one filed for the 1 year term
18. RETURN TO SCHOOL PLAN PROPOSAL
Description:  Motion by                      to approve the Return to School Plan as presented.

Seconded by
Attachments: (1)
19. SUPERINTENDENT EVALUATION
Description:  SUPERINTENDENT EVALUATION 
19.1. CLOSED SESSION FOR SUPERINTENDENT EVALUATION PURSUANT TO MS13D.03, SUBD.3(a)
Description:  ___________________ closed the meeting for the purpose of conducting superintendent evaluation, pursuant to MS 13D.03, subd. 3(a) at _________p.m.


_______________ reconvened the public portion of the meeting at _______p.m.
20. ADJOURN
Description:  Motion by                                to adjourn the  2021 regular meeting of the Menahga Public School board at

Seconded by                         vote
21. Upcoming Meetings
Description:  August 19, 2021 2:00 pm, MS Conference Room, Certified Staff Negotiation Mtg
September 20, 2021 6:30 pm, HS/MS Media Center, Regular Board Mtg
October 18, 2021 6:30 pm, HS/MS Media Center, Regular Board Mtg
November 15, 20216:30 pm, HS/MS Media Center, Regular Board Mtg
 
 
 
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