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May 12, 2022 at 6:00 PM - Regular Meeting

Agenda
1. Call to Order
Presenter:  Ralph Ramon
2. Invocation
3. Pledge of Allegiance
Presenter:  Ralph Ramon / Doug Neff
4. Open Forum / Public Comments
5. May 7, 2022 School Board Election for Place 2
5.A. Canvass the Election
5.B. Certificate of Election
5.C. Statement of Election Officer
5.D. Oath of Office
6. Organize the Board/ Elect Board Officers
7. Campus Spotlight 
Description:  Snyder High School - State Qualifiers
8. Academic Update
9. Consent Agenda
Presenter:  Dr. Eddie Bland, Ed.D.
Description:  Action Required
9.A. Minutes from Special Meeting on April 4, 2022, Regular Meeting April 12, 2022 and Special Meeting April 25, 2022
9.B. Accounts Payable
9.C. Financial Reports
Presenter:  Morgan Preston
9.D. Sound System at Tiger Stadium and Intermediate Auditorium Sound System
Description:  The sound system at Tiger Stadium was installed before the stadium was upgraded.  The system needs to be upgraded to enhance the sound during activities.  We investigated upgrading this at this time in case any trenching needed to be done to ensure the proper sounds on the visitor side while the field was under renovation.  The system can be upgraded without placing speakers on the visitor side according to the engineers.  Seven speakers will be installed on the press box to fully cover the field for any activities.  Shouldn’t exceed $44,000.


The Intermediate Auditorium sound system wasn’t upgraded when the school was.  We plan on using the same vendor to install a new system to facilitate parent meetings, student competitions, and other campus activities.  Shouldn’t exceed $8,000.
 
9.E. Instructional Materials Allotment and TEKS Certification
9.F. Grant the Superintendent the authority to extend probationary or term contract offers to employees through August 31, 2022
Presenter:  Eddie Bland
Description:  The Superintendent has sole authority to make recommendations to the Board regarding the selection of contractual personnel. Delegation of the Board’s hiring authority allows the Superintendent to hire contractual employees during the hiring season and busy summer months. The board has granted this authority the previous five years.
10. Action Agenda
10.A. Teacher Incentive Allotment Spending Plan
Presenter:  Morgan Preston
Description:  Snyder ISD's updated Teacher Incentive Allotment proposed spending plan was presented during the regular March board meeting.  In the process of updating the District's TIA plan with TEA, the spending plan is being presented for approval.  The change reflects updated TEA guidance on how and when allotments are calculated as well as how the District will address Designated Teacher movement between campuses, resignations, and retirements.  The spending plan notes that %100 of TIA funds will be distributed to the employee and/or employees at the campus as compensation. Note that the term 100% compensation shall include the TIA salary supplement and applicable benefits that are required to be paid by the district. Those applicable benefits will be approximately 10% of the TIA salary supplement, with the majority of the benefits being the TRS contribution.  
11. Executive Session (G1-G4)
The Board may go into closed session in accordance with the Texas Open Meetings Act,     Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in an open meeting. 
12. Reconvene from Closed Session
13. Information
13.A. Teacher Laptop computers
Presenter:  Jeff McGinnis
Description:  The teacher laptop computers were purchased five years ago.  It is time to refresh the computers.  Currently, the old ones still have a significant residual value.  We would like to use ESSER funds to purchase new ones.  We will bring back an agenda item next month.



 
13.B. Upcoming Purchase of Special Education Bus
Presenter:  Morgan Preston
Description:  The District has recently been allocated additional IDEA B Funds (Special Education Funds) under the American Rescue Plan Act.  After a needs assessment of the Special Education program, it was determined that the District is in need of a new Special Education bus.  The current bus is a 2011 model with over 105,000 miles. Once the grant is approved by TEA, we will begin the procurement process to purchase the bus.  Due to the cost in excess of $25,000, we will bring this item back for approval at a later date. 
13.C. Student Insurance
Presenter:  Morgan Preston
Description:  Snyder ISD Student Insurance renews in August each year.  Snyder ISD has been with the same insurance for the past 4+ years.  In order to ensure we are still comparable with our policy and premiums, we have solicited quotes from two providers for the upcoming year.  Both quotes are in excess of $25,000.  We will bring this item back for approval in the next board meeting.  
13.D. Consideration regarding revocation of a Resolution of the Snyder ISD Board of Trustees Regarding Extended Sick Leave During an Epidemic
Presenter:  Morgan Preston
Description:  In September of 2021, the Resolution to approve extended Covid Leave to SISD employees was approved and put into place.  The reslution stated it would remain in place until revoked by the Board of Trustees.  We would like the board to consider revoking any unused leave effective June 30, 2022.  This item will be brought back in June for Board consideration.
13.E. Consider Approval of renewal of Food Service Management Company Contract with Southwest Food Service for the 2022-2023 School Year
Presenter:  Morgan Preston
Description:  The District is entering into Year 2 of our renewal option with Southwest Food Excellence as the contracted Food Service Management Company.  We have been given authority from the Department of Agriculture to move forward with this renewal.  We will be presenting the renewal paperwork for approval in June.  
13.F. Food Service Spend Down Plan
Presenter:  Clay Cade
Description:  The district has an excess food service fund balance of $43,793 which must be spent within one year. A "spend down" plan was approved by TDA which includes replacing several kitchen equipment items at Snyder Primary. This campus has the oldest kitchen equipment and serves 690 lunch meals and 755 breakfast meals per day. SPS serves the largest number of students district wide.
13.G. Junior High Chromebooks
Presenter:  Jeff McGinnis
Description:  There is an opportunity to apply for Emergency Connectivity Funds for devices that will allow remote learning.  The chrome books at the Junior High need replacing.  The guidelines fore the ECF grant allow for up to $400 per device without any matching.  We have started the process to secure funding for devices for the Junior High Campus at a $0 cost.  We will have to buy some extras out of local funds. 
 
13.H. Academic Stipend Schedule Update/Review
Presenter:  Eddie Bland
Description:  The Academic Stipend Schedule will be presented for discussion and review as an information item.
 
13.I. Football Field Drainage
Description:  With the old turf removed, we discoverd today that the original installers did not use the correct base material in the substructure. This is the main reason we have continually had drainage issues with water backing up onto the track. We do not have a cost estimate at this time correcting this issue. Depending on the cost we may need to have a called meeting to get board approval since the work should be completed prior to the June board meeting. 
14. Superintendent's Report 
Presenter:  Eddie Bland, Ed.D.
14.A. May Enrollment Comparison
14.B. June 9, 2022- Regular Board Meeting
14.C. Summer Leadership Institute - San Antonio, Tx. June15-18
Cancel date - June 1, 2022.
15. Adjourn

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