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May 13, 2021 at 6:00 PM - Regular Meeting

1. Call to Order
Presenter:  Ralph Ramon
2. Invocation
3. Pledge of Allegiance
Presenter:  Ralph Ramon / Doug Neff
4. Certificates of Election, Statement of Elected Officer and Oath of Office
    Ralph Ramon

Description:  The Secretary of State's Office recommends that post-election procedures occur in the following sequence: (Tex. Const., Article XVI, Section 1; Texas. Elec. Code Ann. 67.004-67.006, 67.016)
               Certificate of Election is issued to newly-elected officers

               Statement of Officer is completed and filed locally

                Newly-elected officers take the Oath of Office

                After taking the Oath of Office, Newly-sworn officers may assume the duties of their office

Before an elected officer may assume the duties of the office, the officer must first file a Statement of Elected or Appointed Officer with the official records of the governing body.
Tex. Constitution, Ar. XVI, 1

The Oath of the Office must be administered by someone authorized to administer an oath under Texas law. The most commonly- used person to administer oaths is a notary public. (Chapter 602, Government Code)
5. Organize the Board/Election of Officers
Description:  TEC §11.061(c) and Board Policy BDAA(LEGAL) & (LOCAL),  "At the first meeting after each election and qualification of Board members, the members of the Board shall organize by selecting:"
6. Open Forum / Public Comments
7. Consent Agenda
Presenter:  Dr. Eddie Bland, Ed.D.
Description:  Action Required
7.A. Minutes from the Regular Meeting on April 8, 2021 and Special Meeting April 14., 2021
7.B. Financial Reports
Presenter:  Morgan Preston
7.C. Accounts Payable
7.D. Instructional Materials Allotment & TEKS Certification
Presenter:  Rachael McClain
Annually, the Board of Trustees must certify the subject areas and grade levels of instruction within the district as part of the Instructional Materials Allotment program.  The certification form is attached.
7.E. Approve District Datacenter Server Upgrade at a price not to exceed $108,000.
Presenter:  Jeff McGinnis
Description:  At the January board meeting the aging servers were discussed.  The following was the background discussed.
The last server upgrade for the district’s servers was in 2012.  Nearly all the 60 servers we currently run are housed in one large server chassis using shared drive space.  The main system hosted in house is Skyward, but also includes many other servers.  We are seeking quotes to replace and modernize the core servers that serve the district’s students/faculty.   I expect the combination of server and drive space to come in close to $120,000.  We will be responsible for 100% of the accepted cost.  We will bring back proposals next month.
We were presented two quotes fulfilling the requirements for the department.  Each had nodes at the Technology Center, and also at the HS as a backup location.  One came in at $146,917.08 and the other at $107,432.00.  The less expensive one is our recommendation.

7.F. Award Snyder ISD Depository Contract to Prosperity Bank for the 2021 – 2023 Biennium 
Presenter:  Morgan Preston
Description:  In accordance with Texas Education Code (TEC), Section 45.206, not later than the 60th day before the date of a school district's current depository contract expires, the district shall select a depository through requests for proposals.  We went through the formal bid selection process this spring and received two bid applications, one from Prosperity Bank and one from First Bank & Trust. The other banks in Snyder were contacted; however they chose not to submit a bid. After the review of the applications it was determined that Prosperity Bank was the best choice to serve as depository bank for Snyder ISD.
7.G. Approve Tax Deeds and Property Cards for Trust Properties in Snyder
7.H. Approve the Memorandum of Understanding (MOU) Agreement between Snyder ISD and Sul Ross University for Principal Residency Grant
8. Monthly Academic Update
Presenter:  Rachael McClain
Description:  Monthly update regarding student outcomes in ELA and Math with a detailed board report focusing on ELA and STAAR testing status will be provided.
9. Comprehensive Counseling Plan Update
Presenter:  Janell Martin

The mission of the Snyder ISD (SISD) Comprehensive Counseling Program is to support the personal awareness, social-emotional development, academic success, and the college, career and/or military preparation of our diverse student population using best practice school counseling strategies and a tiered approach ensuring equity and access to meet the needs of all students. 

SISD Counselors have finalized an overall initial Comprehensive Counseling Plan (CSCP) for district and campus implementation incorporating each of the four components of Guidance Curriculum, Responsive Services, Individual Planning, and System of Support through a needs assessment and review process.  

Each campus plan has been reviewed by the campus administration and will continue to develop as stakeholder (students, staff, parents) needs arise. 

Document Link:
10. Executive Session (G1-G4)
The Board may go into closed session in accordance with the Texas Open Meetings Act,     Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in an open meeting. 
11. Reconvene from Closed Session
12. Information
12.A. Elementary and Secondary School Emergency Relief (ESSR) Funds III
Description:  We will discuss the preliminary plans for the use of the ESSR Funds III that will be flowing to the district.  The initial estimate provided to the district indicate that SISD will receive a total $4.95 million to be spent over the next 3 years to address learning loss recovery. The funds are to be allocated to all 4 campuses in the district and provide considerable flexibility on how they are to be spent. 
12.B. Public Address Systems at the High School and Intermediate Campus Information Item

Presenter:  Jeff McGinnis
Description:  At both the High School and Intermediate campus, we have upgraded the speakers in the main hallways and used the telephones and existing speakers in the classrooms for a PA system.  There are several areas at both campuses experiencing communication issues, and the administration feels these concerns should be addressed and taken care of with speaker upgrades.

We will be requesting quotes with different solutions to address the safety concerns on these two campuses.  We will come back next month with a selected solution and action plan so we can start the 2021-2022 school year fully operational.
12.C. High School Camera System Upgrades Information Item
Presenter:  Jeff McGinnis
Description:  Snyder ISD previously invested in camera systems for all campuses over a span of years. The system at Snyder High School is the last of the campuses needing a major upgrade.  We have already invested in the network cabling; all we need is the cameras. 

We will bring back submitted quotes to complete the High School’s recommended camera system to help improve safety and security.

12.D. Annual Skyward Renewal
Presenter:  Morgan Preston
Description:  Snyder ISD plans to continue to utilize Skyward for Student and Business software.  The annual renewal is estimated to be approximately $70,000.  The action item to approve this purchase for the 2021-2022 year will be presented in June. 
12.E. Tennis Court Upgrades
Description:  Several years before my arrival in the district there were discussions regarding needed upgrades at the tennis court. We have preliminary drawings for a new building to house dressing rooms, restrooms, office for coaches, concession stand and storage. We are reviewing construction material options before moving forward. The price of materials has risen dramatically. The inflationary prices appear to be a temporary phenomenon attributed to COVID-19. 
13. Superintendent's Report 
Presenter:  Eddie Bland, Ed.D.
13.A. SISD Virtual Comparison Enrollment
13.B. May Enrollment Comparison
13.C. Regular Board Meeting- June 10, 2021
14. Adjourn
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