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November 18, 2020 at 6:00 PM - Regular Meeting

Agenda
I. Call Meeting to Order
I.a. Attendance
II. Motion to approve the agenda/table file
II.a. Approval of the minutes from the October 28th, 2020 Regular Board Meeting
III. Recognition of visitors
IV. Announcements and Recognitions
V. Items for Discussion
V.c. 2021-2022 Budget Adjustments
V.d. Policies for first reading:
V.d.i. Policy 416 Drug and Alcohol Testing
Description:  Please note the highlighted portions are the parts of the MSBA policy that differ from the current Hastings Policy 416.
V.d.ii. Policy 417 Chemical Use and Abuse
Description:  Please note that highlighted areas are  portions of the MSBA policy that have been updated or differ from the current Hastings policy.
V.d.iii. Policy 432 Hastings Employee Social Media
V.d.iv. Policy 601 School District Curriculum and Instruction Goals
V.d.v. Policy 603 Curriculum Development
V.d.vi. Policy 606 Textbooks and Instructional Materials
V.d.vii. Policy 607 Organization of Grade Levels
V.e. Policies for second reading and possible approval
V.e.i. Policy 419 Tobacco-Free Environment; Possession and Use of Tobacco, Tobacco-Related Devices, and Electronic Delivery Devices; Vaping Awareness and Prevention Instruction
Attachments: (1)
V.e.ii. Policy 516 Student Medication
V.e.iii. Policy 609 Religion
Attachments: (1)
V.e.iv. Policy 616 School District System Accountability
Attachments: (1)
VI. Administrative Reports
VI.a. Superintendent
VI.b. Fundraising Report
VI.c. Building Construction Fund Project Update
VI.d. Student Enrollment
VI.e. Policy Committee
VII. Action Items
VII.a. Consent Agenda
VII.a.i. Bills Payable
Attachments: (1)
VII.a.ii. Personnel Report
VII.a.iii. Changes to the Pay Equity Review
Description: 
  • Eliminate classification and corresponding position description:
    • Coordinator of District Services (Grade 14)
  • Addition of the following classification and corresponding position description:
    • Director of Human Resources (Grade 17)
  • Addition of the following classification and corresponding position description:
    • Lead Instructional Asst. (Grade 8)
VII.b. Items for Individual Action
VII.b.i. PERA Irrevocable Trust (Fund 45)
Description:  Motion to set the actuarial determined contribution for the PERA Irrevocable Trust (Fund 45) per the liability study for 20-21 & 21-22 to:
  • Amortization Period-Average Future Service 14: 
    • Unassigned General Fund 1  -  $1,065,567
    • Food Service Fund 2             -  $31,009
    • Community Ed. Fund 4          -  $36,735
      • Total                           -   $1,133,311
VII.b.ii. Pension/ASL Funds Contribution
Description:  Motion to set the actuarial determined contribution for the Pension/ASL Funds per the liability study for 20-21 & 21-22 to:
  • Amorization Period-Average Future Service 9:
    • Committed Gen. 01-418-000  -  $146,211
    • Restricted FS 02-464-418      -  $10,791
    • Restricted CE 04-464-418      -  $2,349
      • Total                            -  $159,351
VII.b.iii. 2019 - 2020 Audit Report
VII.b.iv. Budget Reductions: Non-Class size adjustments
Description:  decrease of membership/dues/fees - $35,800
reduce building supply budgets - $230,348
reduce club expenses - $23,291
decrease high school security-after school - $24,805
reduce support staff at HS/MS - $114,579
VII.b.v. Policy 419 - Tobacco-Free Environment; Possession and Use of Tobacco, Tobacco-Related Devices, and Electronic Delivery Devices; Vaping Awareness and Prevention Instruction
VII.b.vi. Policy 516 Student Medication
VII.b.vii. Policy 609 - Religion
VII.b.viii. Policy 616 Scvhool district system accountability
VII.c. Policies for approval
Description:  All of these policies had minor adjustments such as switching out Dave Haveman's name or referring to the Director of HR vs. a specific person.
VII.c.i. Policy 102 Equal Educational Opportunity
Attachments: (1)
VII.c.ii. Policy 401 Equal Employment Opportunity
Attachments: (1)
VII.c.iii. Policy 402 Disability Nondiscrimination
Attachments: (1)
VII.c.iv. Policy 413 Harassment and Violence
Attachments: (1)
VII.c.v. Policy 521 Student Disability Nondiscrimination 
Attachments: (1)
VII.c.vi. Policy 522 Student Sex Nondiscrimination
Attachments: (1)
VII.c.vii. Policy 528 Student Parental, Family, and Marital Status Nondiscrimination
Attachments: (1)
VII.c.viii. Policy 604 Inclusive Education Program
Attachments: (1)
VII.c.ix. Policy 722 Public Data Requests
VIII. Future Meetings
Attachments: (1)
IX. Adjournment
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