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August 25, 2020 at 6:00 PM - Regular Meeting

Agenda
I. 6:00 PM  -  Opening  (5 min)
Discussion:  The virtual meeting opened for attendees to arrive at 5:45pm. No deliberation or decisions were made prior to the start of the meeting.  The regular meeting of the Board of Education came to order at 6:03 pm at the call of Chair Lowery.  This meeting was held virtually due to Covid-19 and streamed live at: https://www.youtube.com/user/ppscomms/videos
II. 6:05 PM  -  Consent Agenda: Resolutions 6162 through 6165  (5 min)
          Vote- Publilc Comment Accepted
Description:  Director Brim-Edwards pulled three contracts (The I Am Academy, Open School Inc., and Immigrant and Refugee Community Organization) from Resolution 6162. A motion to approve the consent agenda including resolutions 6162 through 6165, with Resolution 6162 as modified. The motion was put to a voice vote and was approved, with Student Representative Shue voting yes, unofficial.

Resolution 6165 required a revote, due to the Resolution in Support of a Ballot Measure Establishing Universal Preschool in Multnomah County being voted on with the same stated resolution number incorrectly. The motion was put to a voice vote, which included the Resolution in Support of a Ballot Measure Establishing Universal Preschool in Multnomah County with the correct resolution number (6166), and was approved, with Student Representative Shue voting yes, unofficial.
II.1. RESOLUTION 6162: Expenditure Contracts
Description: 
RESOLUTION No. 6162

Expenditure Contracts that Exceed $150,000 for Delegation of Authority
 
RECITAL
 
Portland Public Schools ("District") Public Contracting Rules PPS-45-0200 ("Authority to Approve District Contracts; Delegation of Authority to Superintendent") requires the Board of Education ("Board") enter into contracts and approve payment for products, materials, supplies, capital outlay, equipment, and services whenever the total amount exceeds $150,000 per contract, excepting settlement or real property agreements.  Contracts meeting this criterion are listed below.
 
RESOLUTION
 
The Superintendent recommends that the Board approve these contracts.  The Board accepts this recommendation and by this resolution authorizes the Deputy Clerk to enter into the following agreements.

NEW CONTRACTS
Contractor Contract Term Contract Type Description of Services Contract Amount Responsible Administrator, Funding Source
Catapult Learning West, LLC 9/1/20 through 8/31/21
Option to renew for four additional one-year terms through 8/31/25
Personal Services
PS 89159
Supplemental instructional programs for Title I eligible students enrolled in private schools.
Request for Proposals 2019-2698
Original Term:  $239,174
Total through all renewals:  $1,195,870
K. Cuellar
Funding Source Varies
The I Am Academy 9/1/20 through 6/30/21
Options to renew for up to three additional one-year terms through 6/30/24
Personal Services
PS 89163
RESJ Mentoring and Leadership Development.
Request for Proposals 2019-2700
Original Term:  $199,000
Total through all renewals:  $796,000
D. Ledezma
Fund 101
Dept. 5432
Immigrant and Refugee Community Organization 9/1/20 through 6/30/21
Options to renew for up to three additional one-year terms through 6/30/24
Personal Services
PS 89171
RESJ Culturally Specific Family Engagement, Wrap Around Services, Mentoring and Leadership Development, and Student Advocacy/Positive Cultural Identity Development services.
Request for Proposals 2019-2700
Original Term:  $975,000
Total through all renewals:  $3,900,000
D. Ledezma
Fund 101
Dept. 5432
Open School, Inc. 9/1/20 through 6/30/21
Options to renew for up to three additional one-year terms through 6/30/24
Personal Services
PS 89182
RESJ Wrap Around Services.
Request for Proposals 2019-2700
Original Term:  $1,800,000
Total through all renewals:  $7,200,000
D. Ledezma
Fund 101
Dept. 5432



NEW INTERGOVERNMENTAL AGREEMENTS ("IGAs")
Contractor Contract Term Contract Type Description of Services Contract Amount Responsible Administrator, Funding Source
David Douglas School District 7/1/20 through 6/30/21 Intergovernmental Agreement
IGA 89135
Columbia Regional Program will partner with David Douglas School District to deliver regional services to eligible individuals with Autism Spectrum Disorder. $223,300 K. Cuellar
Fund 205
Dept. 5433
Grant G1900

No New Amendments
AMENDMENTS TO EXISTING CONTRACTS
II.2. RESOLUTION 6163: Adoption of Minutes
Description:  The following minutes are offered for adoption:
  • August 11, 2020 - Regular Meeting
  • August 03, 2020 - Special Meeting, Revised
II.3. RESOLUTION 6164: Resolution to approve the postponement of OAR 581-022-2355 Instructional Materials Adoption
Description: 
RESOLUTION No. 6164
 
Resolution to approve the postponement of OAR 581-022-2355 Instructional Materials Adoption

RECITALS
  1. The rules for the corrective action plan for OAR 581-022-2355 Instructional Materials Adoption that are not completed by the beginning of the following school years require the submission of a Postponement Form to indicate the textbooks that will be used prior to the start of the school year. 
 
  1. Board approval is required for the Postponement Form as the Board approves Instructional Materials Adoptions.
RESOLUTION

The Board of Education hereby approves the postponement of Instructional Materials Adoption as outlined in the Postponement Form that will be submitted to the Oregon Department of Education prior to September 2, 2020, the start of the school year in PPS.


Attachment A: Request for Approval to Postpone Selection and Use of Adopted Instructional Materials (OAR 581-022-1650, ORS 337.120)
 
II.4. RESOLUTION 6165: Settlement Agreement
Description: 
RESOLUTION No. 6165

Settlement Agreement

The authority is granted to pay a total of $595,000 to resolve a disputed construction contract matter and to enter into a settlement agreement and release.  The settlement agreement will be in a form approved by the General Counsel.
 
III. 6:10 PM  -  Resolution in Support of a Ballot Measure Establishing Universal Preschool in Multnomah County (10 min)
Description: 
RESOLUTION No. 6166

Resolution in Support of Ballot Measure Establishing Universal Preschool in Multnomah County

RECITALS
 
  1. This measure will establish a new preschool for all program providing voluntary, tuition-free, developmentally appropriate early learning opportunities for three- and four-year old children in Multnomah County, prioritizing families who historically have the least access to preschool, including BIPOC families, families whose children have disabilities, families who speak languages other than English, and who are experiencing poverty and economic challenges. 
 
  1. This program will redress a critical shortage of accessible early childhood education in this region. Before COVID-19, Multnomah County only had enough preschool and child care spots for 43% of our preschool-age children. The pandemic’s impacts will make this even worse.
 
  1. Oregon ranks fourth in the country in the costs of childcare.  Yet only 15% of preschool slots are publicly funded. In 2017, preschool cost on average over $9,000/year, forcing many families in Multnomah County to spend 30-40% of their income on preschool.
 
  1. Research over many decades convincingly shows that participation in high quality early childhood educational experiences has a positive impact on all children, but especially for children of color and children living in poverty, supporting a range of early cognitive skills, social-emotional development, and executive functions that are foundational for success in K-12.
 
  1. Moreover, public investments in universal, high quality preschool have been shown to be one of the most effective economic development strategies, with a return of almost $8-10 on the dollar.
 
RESOLUTION
  1. The Board of Education for Portland Public Schools endorses the measure establishing preschool for all 3- and 4-year old children in Multnomah County.
 
Discussion:  Director Moore introduced a resolution in Support of a Ballot Measure Establishing Universal Preschool in Multnomah County, adding that there were originally two measures and that they have merged, and noting that there should be a measure number assigned soon.  Director Kohnstamm shared that she has requested that the Intergovernmental Committee establish protocol around how the board determines whether to endorse measures. Director Brim-Edwards stated that she would also like to see clear protocol regarding how and when resolutions are added to the agenda. Superintendent Guerrero shared that there was broad consensus from educational leaders that the measure was incredibly important, and that even though the Student Success Act set aside early education funds, it isn’t enough to ensure that all children have access.

The motion to approve the Resolution in Support of a Ballot Measure Establishing Universal Preschool in Multnomah County was put to a voice vote and was approved, with Student Representative Shue voting yes, unofficial. The motion was put to a revote due to the resolution number being stated incorrectly during the first vote. The revote with the resolution number corrected (6166), which included the revote on Resolution 6165, was approved, with Student Representative Shue voting yes, unofficial.
 
IV. 6:20 PM  -  Student and Public Comment  (15 min)
Discussion: 
Student Comment
  • Rio Briggs:  Stated that they would send their comments in writing.
Public Comment
  • Deb Mayer: Feed kids by food delivery to all students. Parents should be informed of harms of WIFI. Deliver education materials with food.
  • Joshua Lacroute: Asked: Do you know that all students in PPS have internet or a computer. Did you send a paper survey. What technology services are available for students with disabilities and learning disorders? Are there tutors for BIPOC students. How are the funds being used from canceled athletics? Why are home resource kits for sale, all kits should be free. Show how equitable you can be, now.
V. 6:35 PM  -  Student Representative's Report  (5 min)
Discussion:  Student Representative Shue shared that the District Student Counsel (DSC) is working on possible revisions to the Policy 1.20.012-P Student Representative and District Student Council Policy and are working on onboarding new members.
VI. 6:40 PM  -  Superintendent's Report  (10 min)
Discussion:  Superintendent Guerrero shared that school will begin on September 02 with a soft start, which will be focused on connecting with students and families and educator professional development. He added that there are supports are in place for wrap around services, including tutoring for BIPOC students. He shared that the district has added 50 new counselors across the district. He noted that the reentry presentation would answer some questions, but that some decisions are still being made and that there is guidance continues to be updated and the plan will continue to develop in accordance to that guidance, with student and staff health as the priority.  He stated that state budgets are going to get tighter but that the district will continue to plan strategically.
 
VII. 6:50 PM  -  Reentry Update  (1.25 hrs)
Discussion:  Dr. Russel Brown shared that the reentry planning is consistently being aligned with the district’s guiding principles. Dr. Bird shared that there are some district plans that are flexible and some that are required, such as there must be specific office hours for teachers and there are engagement requirements, but each school could determine which content is taught at what time in the day. Dr. Bird provided an overview of three different student specific schedules, for elementary school, middle school and high school. He noted that there is time built in for flexibility in student schedules so that asynchronous work can be done at any time of the day, that time is built in for specials such as PE and Library, that there are times built in for extra synchronous learning for students who need extra support, and that IB schools will continue to have 8 period classes for all students.

The board asked questions regarding the highlighted schedules. Dr. Bird shared that staff will have the opportunity to print if needed, that materials could be delivered by bus services, but that much of what students will do are through digital programs/apps. He shared that the high school schedule starts at 8am but that is a flexible time and could that work can be done at any time.

Dani Ledezma shared that a cross department committee created a menu of supports available at schools. She shared that there are supports that meet the needs of students of color, that are continuous,  academic supports, and supports that support belonging and connection, as well as family supports and resources and enrichment and extended day, and which are culturally specific. The communications department is working to make sure that the catalog is easy and to access, is visually appealing, and translated into the supported languages. She added that postcards will be sent in supported languages to families letting them know where to find it. Ms. Ledezma provided an example of supports that students could receive in different situations.

There was a question regarding supports available for teachers who have students. Dr. Bird stated that an effort was made to keep synchronous class time reduced and created flexibility in the timing of the in person classes.  There was a question regarding getting food to students via busing, with reduced federal funding, but it was unknown how the federal decision will effect nutrition services.
VIII. 8:05 PM  -  Board Committee and Conference Reports  (5 min)
Discussion:  Policy Committee Report
Director Moore shared that there was a Policy Committee meeting August 24, 2020 where the committee received an update on new policy revision guidance, discussed establishing criteria to revise lease agreements that deviate from standard policies or practices, and looked at the 2019/2020 complaint report with discussion regarding possible revisions to the complaint policy.

Audit Committee Report
Director Brim-Edwards shared that the Audit committee welcoming two new student representatives from the District Student Council (DSC) and that there is a community member opening on the committee. She added that there will be a joint Bond Committee and Audit Committee Meeting on Monday, August 31, 2020.  

Bravo Award
Director Bailey shared that Latino Chamber of Congress has selected Superintendent Guerrero to receive their Bravo Award.
VIII.1. Policy Committee
IX. 8:10 PM  -  Other Business / Committee Referrals  (5 min)
Discussion:  Director Brim-Edwards pulled three contracts from Resolution 6162: The I Am Academy, Open School Inc., and Immigrant and Refugee Community Organization.

Director Brim-Edwards asked when and where the annual performance reporting will be done. Dani Ledezma shared that one of the ways that they are moving towards more transparency is to update the Racial Equity Social Justice (RESJ) Partnership website quarterly. She added that once all of the contracts are finalized, each contractor will be included on the website with their scope of work, and then quarterly progress reports will be completed. She added that the reports will not only talk about individual progress, but impact as a whole. She shared that the reason that the district has engaged in contracts with these partners is not only because they are culturally specific, but also because they align with the district’s theory of action and that they have a history of executing RESJ strategies. Dani Lezema provided an overview of how the three contracts were renewed, and performance evaluation and reporting, noting that they are recalibrating shared outcomes.

There was a motion and second to approve the three contracts pulled from Resolution 6162, which were The I Am Academy, Open School Inc., and Immigrant and Refugee Community Organization. The motion was put to a voice vote and passed, with Student Representative Shue voting yes, unofficial.
X. 8:15 PM  -  Adjourn
Discussion:  Chair Lowery adjourned the meeting at 8:38 pm.
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