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July 14, 2020 at 4:00 PM - Board Workshop and Regular Meeting

Agenda
1. BOARD WORKSHOP - 4:00 P.M.- Administration Building, 45 East State Street, Farmington, UT
1.A. Announcments
Presenter:  Pres. John L. Robison
1.B. (25 minutes) Strategic Plan Review - Fiscal Responsibility (exhibit)
Presenter:  Mr. Craig Carter, Mr. Tim Leffel
1.C. (25 minutes) Fall School Opening Update (exhibit)
Presenter:  Mr. John Zurbuchen
1.D. (20 minutes) 5S-102 Sexual Harassment Under the Jurisdiction of Title IX
Protections and 5S-100 Student Conduct and Discipline (exhibit)
Presenter:  Mr. Ben Onofrio
Description:  On May  6, 2020 The Department of Education released new Title IX regulations on addressing sexual harassment. The District must comply with the new regulations by Aug. 14, 2020.  In light of these regulations we are proposing a re-write of District policy 5S-102 Student Sexual Harassment Policy; and an addition to policy 5S-100 Student Conduct and Discipline. Mr. Ben Onofrio will present information on the updated regulations and its impact on District policy.
2. BOARD MEETING - 6:00 P.M. - Administration Building, 45 East State Street, Farmington, UT
2.A. INTRODUCTORY ITEMS
2.A.1. Public Comment Rules, Welcome, and Introductions
Presenter:  Pres. John L. Robison
2.A.2. Pledge of Allegiance
Presenter:  Mr. Gordon Eckersley
2.B. PUBLIC COMMENT PERIOD
Description:  Public comments will be accepted for approximately eighteen (18) minutes. Each speaker will be allowed a maximum of three (3) minutes.
2.C. INFORMATION ITEMS
2.C.1. Committee Report
Presenter:  Board members
2.C.1.a. Foundation
Presenter:  Ms. Marie Stevenson
2.C.1.b. Audit
Presenter:  Ms. Julie Tanner
2.C.1.c.  SEL and USBA 
Presenter:  Ms. Brigit Gerrard
2.C.2. Superintendent Report
Presenter:  Superintendent Reid Newey
2.C.2.a. ALAS-U Scholarship Presentation
Presenter:  Mr. John Zurbuchen
2.C.2.b. PARC
Presenter:  Mr. John Zurbuchen
2.C.2.c. OCR Compliance Officer Introductions 
Presenter:  Mr. John Zurbuchen
2.C.2.d. Construction Tour Update
Presenter:  Mr. Craig Carter
2.D. CONSENT ITEMS
2.D.1. Board Minutes (exhibit)
Presenter:  Mr. Craig Carter
Description:  Mr. Craig Carter and his staff have prepared the minutes from the June 2, 2020 Board meeting, June 16, 2020 Board workshop, and June 30, 2020 Board meeting and public hearing. Please review the minutes prior to this meeting and feel free to make amendments as needed.
2.D.2. Personnel Report (exhibit)
Presenter:  Mr. Craig Carter
Description:  Ms. Suzi Jensen and the Human Resources Department staff have prepared the Personnel Report. If you have any questions regarding this report, please contact Mr. Zurbuchen prior to the meeting.
Attachments:
2.E. BUSINESS ITEMS
2.E.1. Board Calendar (exhibit)
Presenter:  Pres. John L. Robison
Description:  The Board will review the Board calendar for July, August and September for approval.
Attachments:
2.E.2. 2020-2021 School Reopening Plan Approval (exhibit)
Presenter:  Mr. John Zurbuchen
2.E.3. Approval of 2020-2021 Early Learning Program Plan (exhibit) 
Presenter:  Dr. Logan Toone, Ms. Traci Robbins
Description:  Each year the district prepares an Early Learning Program Plan as a requirement to receive state Early Learning Program funding.  The plan includes goals and actions for district wide K-3 literacy instruction. Ms. Robbins will present the district’s 2020-2021 Early Learning Program Plan for annual required board approval.
2.E.4. 5S-102 Student Sexual Harassment Policy - FIRST Reading (exhibit) 
Presenter:  Mr. Ben Onofrio
Description:  Policy re-written to comply with changes in Title IX regulations.
2.E.5. 5S-100 Student Conduct and Discipline - FIRST Reading (exhibit) 
Presenter:  Mr. Ben Onofrio
Description:  Policy addition to comply with changes in Title IX regulations.
2.E.6. Doxey Elementary Site Renovation (exhibit) 
Presenter:  Mr. Craig Carter
Description:  A parent drop-off loop will be created on 975 North Street just east of the building near the existing asphalt playground.  This will allow parents to drop-off their children and easily turn around and exit.  This will ease traffic congestion and make a more orderly drop-off and pick-up experience.  Work will begin immediately and will be completed by October 30th.
2.E.7. Lincoln Elementary Site Renovation (exhibit) 
Presenter:  Mr. Craig Carter
Description:  The drop-off and pick-up experience at Lincoln Elementary is complicated due to the access from Antelope Drive.  In an effort to simplify things, the entrance to the parking lot from Antelope Drive will be shifted to the west to line up with 650 West, across the street.  The cars entering the site for drop-off will be in a one-way loop on the west side of the building.  This new drop-off loop will add some, much needed, additional parking which will be created in the existing asphalt play area.  To accommodate this, the portable classrooms will eventually be relocated to the south west side of the playground.  The existing play toy structure will be relocated to make room for a new asphalt playground.  The east side of the school will be modified to create an additional drop-off loop with an exit that lines up with 1925 North Street.  This will allow parents who live south of the school to drop-off without having to access Antelope Drive.  The buses will use the drive in front of the school.  Work will begin immediately and with portions to be completed this fall.  The portable classrooms will be relocated in the spring and the remainder of the project will be completed by August 2021.
2.E.8. Layton High Baseball Field Renovation (exhibit) 
Presenter:  Mr. Craig Carter
Description:  The areas of the Layton High School baseball field along the third base line will be cleaned up.  New fencing will be installed creating a bull pen and batting cages.  The entrance to the baseball field will be enhanced.  New fencing to create bull pens and a concrete pad for bleachers will be added at the softball field.  Sprinklers will be modified to accommodate the new fencing.  Work is expected to begin immediately and be complete by the end of December.
Attachments:
2.E.9. Woods Cross High Softball Field Renovation (exhibit) 
Presenter:  Mr. Craig Carter
Description:  The existing softball field at Woods Cross will be renovated.  A permanent outfield fence will be installed and the backstop fence will be replaced.  A net system will be installed along the property line between the school and the car dealer to the south to keep foul balls from hitting new cars.  The existing scoreboard will be relocated.  Modifications to the existing sprinkler system will be made to accommodate the new fencing.  Work is expected to begin immediately and be complete by the end of December.
Attachments:
2.E.10. CTE Center Cm/Gc Selection (exhibit) 
Presenter:  Mr. Craig Carter
Description:  The District Professional Services Selection Committee evaluated proposals from eleven different general contractors.  A short-list of six firms were then interviewed by the committee and their fee proposals evaluated.  The successful firm will work as a construction manager (Cm) to assist the design team with cost estimates, constructability reviews, and monitor the bid climate.  Once plans are complete, the construction manager will change hats and become the general contractor (Gc) and will bid out the project to sub-contractors.  The CTE Center will be housed in the recently purchased Tax Works (H&R Block) building located near Barnes Park in Kaysville.  The successful architectural firm will work with the District Steering Committee to determine the scope of the CTE Center.  
Attachments:
2.F. Board Reports
Presenter:  Pres. John L. Robison
Description:  Board member time to share an experience or information received from any conference, meeting, school visit, etc.
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