June 23, 2025 at 6:30 PM - Budget Hearing and Regular Meeting

1. Call to order/roll call/Pledge of Allegiance/adoption of agenda and consent agenda

2. Administration of the Oath of Office to newly-appointed Board Member, Nicolia Heineman.

"I do solemnly swear that I will support the Constitution of the United States and the Constitution of this State, and that I will faithfully discharge the duties of the office of Member of the Board of Education of the Chelsea School District according to the best of my ability."  If so, answer, "I will and I do".

 

3. Budget Hearing - Nicole Lechner

4. Special Presentations & Celebrations

4.a. Sarah Bentley - Director of Preschool and Community Learning

5. Superintendent Report & Communications

6. Committee Reports

6.a. Finance Committee - April 2025 Finance Report

6.b. SEAB Public Hearing - June 11, 2025

7. Public Input #1

7.a. Previous Public Comment Board/Superintendent follow-up

7.b. Public Comment

7.c. Superintendent/Board Discussion

8. * Consent Action Items

8.a. *Action Item: 107-24-25 Approval of the minutes from the Regular meeting on June 9, 2025.

8.b. Action Item: 108-24-25: Superintendent Kapolka recommends the Board join the Michigan Association of School Boards (MASB) for the 2025-2026 school year.

8.c. Action Item: 109-24-25: Superintendent Kapolka recommends the Board approve the membership resolution to join the Michigan High School Athletic Association (MHSAA) for the 2025-2026 school year.

8.d. Action Item: 110-24-25: Superintendent Kapolka recommends the Board approve joining the Michigan Association of Superintendents & Administrators (MASA) for the 2025-2026 school year.

8.e. Action Item: 111-24-25: Superintendent Kapolka recommends the Board approve the 2025-2026 Board meeting dates.

8.f. Action Item 112-24-25: Superintendent Kapolka recommends the Board approve the Food Service contract with Chartwells for the 2025-2026 school year.

8.g. Action Item: 113-24-25: Superintendent Kapolka recommends the Board approve the 2024-2025 Final Amended Budget and the 2025-2026 Preliminary Budget and the 2025 preliminary L-4029 tax rate.

8.h. Action Item: 114-24-25: Superintendent Kapolka recommends the Board designate Chelsea State Bank as the District's depository for the 2025-2026 school year.  The accounts are 2016, 2018, 2020 and 2022 Debt Retirement Fund Accounts; the General Fund, Vendor ACH, Payroll, Lunch Fund, Athletics Fund, and Sinking Fund Accounts: 2020 and 2022 Investments, 2018, 2020 and 2022 Capital Projects Funds Accounts; North Creek Elementary, South Meadows, Beach Middle School and Chelsea High School Activity Accounts, the Steven E. Lewis, Peabody, CSD Memorial, Special Olympics Scholarship, General Fund Milaf and the Memorial Milaf Funds.

8.i. Action Item: 115-24-25: Superintendent Kapolka recommends the Board authorize the following persons to sign checks drawn against various funds as indicated in the chart attached and that the Board Treasurer, Business Services Account, Chief Financial Officer, and the Superintendent of Schools are authorized to endorse checks "For Deposit Only:.

8.j. Action Item: 116-24-25: Superintendent Kapolka recommends the Chief Financial Officer, or designee, and the Superintendent of School be authorized to transfer funds by electronic transfer, except where a check is specifically required.

8.k. Action Item: 117-24-25: Superintendent Kapolka recommends the Secretary of the Board be authorized to sign promissory notes, State Aid notes, tax anticipation notes, or any other documents authorized by and on behalf of the Board.  Any other officer of the Board may sign documents of the Board in the absence of any other officer.

8.l. Action Item: 118-24-25: Superintendent Kapolka recommends the Board retain the legal firm of Thrun Law Firm, PC, to represent the District during the 2025-2026 school year, and the Superintendent of Schools shall be authorized to engage other specific legal counsel, as the need may arise. 

8.m. Action Item: 119-24-25: Superintendent Kapolka recommends the Board designate Chelsea State Bank, Michigan School District Liquid Asset Fund, and US Bank as investment depositories for Chelsea School District for the 2025-2026 fiscal year and that the Chief Financial Officer signature be attached to the investment accounts.
It is further moved that the Superintendent or designee is authorized to transfer funds to/from investment accounts to other savings/checking accounts of the District and is authorized to invest District monies in accordance with state and/or federal law and Board policy.

8.n. Action Item: 120-24-25: Superintendent Kapolka recommends the Board set the fee for providing hard copies of the Board Meeting Agenda Packet for individuals, organizations, firms, or corporations at $50.00 per year in accordance with MCL 15.266.

8.o. Action Item: 121-24-25: Superintendent Kapolka recommends the Board appoint the Chief Financial Officer as the Election Administrator and Deputy to the Board Secretary for election-related matters, the Deputy to the Board Treasurer to perform the duties required of the Board Treasurer.

9. * Individual Action Items

9.a. Action Item 122-24-25: Superintendent Kapolka recommends the approval of the 25/26 WISD Fiber Consortium and PowerSchool Hosting purchase.

9.b. Action Item 123-24-25: Superintendent Kapolka recommends the approval of the Everyday Math Journals (K-5) Three-Year Purchase.

9.c. Action Item 124-24-25: Superintendent Kapolka recommends the Board approve the Thrun Policies to be in effect July 1, 2025.

• 3214CSD – Graduation Classes' Residual Funds

9.d. Action Item 125-24-25: Superintendent Kapolka recommends the Board approve the Thrun Policies to be in effect July 1, 2025.

• 5212 – Registered Sex Offenders – Students

9.e. Action Item 126-24-25: Superintendent Kapolka recommends the Board approve the Thrun Policies to be in effect July 1, 2025.

• 5302-ALT – Entrance Age
• 5303 – Student Enrollment and Withdrawal
• 5304 – Nonpublic School Students; Part-Time Attendance
• 5305 – Schools-of-Choice
• 5306 – Foreign Students
• 5307 – Homeless Students
• 5308 – Protection of Pupil Rights
• 5309 – Student Records and Directory Information

9.f. Action Item 127-24-25: Superintendent Kapolka recommends the Board approve the Thrun Policies to be in effect July 1, 2025.

• 5401 – Parent Involvement in Education
• 5402 – Communication with Parents
• 5403 – Rights of Non-Custodial Parents
• 5404 – Free Textbooks, Materials, and Charging of Fees and Fines
• 5405 – Title I Parent and Family Engagement Policy
• 5406 – Title I Funds
• 5407 – Instructional Program and Curriculum Development
• 5408 – Curriculum, Instruction and Parent Involvement (Intentionally Left Blank)
• 5409 – Academic Credits and Graduation
• 5410 – Commencement
• 5411 – Student Promotion, Retention, and Placement
• 5412 – Class Rank
• 5413 – Senior Recognition
• 5414 – Completion Certificates
• 5415 – Summer School
• 5416 – Homebound and Hospitalized Instruction
• 5417 – Homework
• 5418 – Grades
• 5419 – Reading Assessments, Instruction, Intervention, and Retention
• 5420 – Sex Education
• 5421 – Work-Based Learning Experience
• 5422CSD - Controversial Issues

9.g. Action Item 128-24-25: Superintendent Kapolka recommends the Board approve the Thrun Policies to be in effect July 1, 2025.

• 5501 – Fundraising Activities
• 5502 – Student Government
• 5503 – Bulletin Boards and Other Student Postings
• 5504 – School-Sponsored Publications and Productions
• 5505 – School Attendance on Days of Schedule Activities
• 5506CSD – Field Trips
• 5507 – Extracurricular Activities
• 5508 – Extracurricular and Athletic Trips
• 5509 – Public Appearances of School Groups
• 5510 – Student-Initiated, Non-Curricular Clubs
• 5511 - Secret Organizations
• 5512CSD - InterScholastic Athletics

9.h. Action Item 129-24-25: Superintendent Kapolka recommends the Board approve the Thrun Policies to be in effect July 1, 2025.

• 5601 – Special Education
• 5602 – Independent Educational Evaluation
• 5603 – Section 504
• 5604 – Student Assistance Process

9.i. Action Item 130-24-25: Superintendent Kapolka recommends the Board approve the Thrun Policies to be in effect July 1, 2025.

• 5701 – Abuse and Neglect
• 5702 – Student Illness and Injury
• 5703 – Medications
• 5704 – Student Insurance
• 5705 – Emergency Anaphylaxis
• 5706CSD – Opioid Antagonist
• 5707 – School Wellness Policy
• 5708 – Do No Resuscitate Orders
• 5709 – Lice, Nits, and Bed Bugs
• 5710 – Student Suicide Prevention
• 5711 – Toilet Training
• 5712 – Concussion Awareness
• 5713 – Immunizations and Communicable Diseases
• 5714 – Threat Assessment and Response
• 5715 – Student Oral Health Assessment

9.j. Action Item 131-24-25: Superintendent Kapolka recommends the Board approve the Thrun Policies to be in effect July 1, 2025.

• 5801 – Closed Campus
• 5802 – Student Transportation
• 5803 – Student Driving and Parking
• 5804 – Work Permits
• 5805 – Student Audio and Video Recording
• 5806 – Recording of IEP, 504, & Student-related District Meetings
• 5807 – Pledge of Allegiance
• 5808CSD – Sunday Activities
• 5809CSD - Commemorating & Naming of School Facilities
• 5810CSD - Small Unmanned Aircraft Systems
• 5811CSD - HS Diploma to WWI, Korean Conflict, Vietnam War Veterans

9.k. Action Item 132-24-25: Superintendent Kapolka recommends the approval to archive the current NEOLA policies, except Thrun policies Title IX (3115-3115H, 3118, 4101, 4102, 4104, 4105a, 5202, 5603) and ESTA policies 4113 effective July 1, 2025.

10. Information & Discussion

10.a. SEAB Recommendation - Hilla

10.b. District Radio System Purchase

11. Public Input #2

11.a. Public Comment

11.b. Superintendent/Board Discussion

12. Student Liaison and Board Member Reports/Comments/Commendations/Thank You

13. Upcoming Events
Monday, July 14, 2025 - Board Meeting, 6:30pm WSEC

14. Adjournment