June 26, 2023 at 6:30 PM - Budget Hearing and Regular Meeting

1. Call to order/roll call/Pledge of Allegiance/adoption of agenda and consent agenda

2. Budget Hearing

3. Special Presentations & Celebrations

4. * Staff Reports & Presentations

4.a. CHS - Nick Angel

4.b. BMS - Matt Ceo

4.c. Finance - Nicole Darby

4.d. Human Resources and Community Education - Marcus Kaemming

4.e. Curriculum and Instruction - Michelle Hilla

5. Superintendent Report & Communications

6. Committee Reports

6.a. Finance Committee

• December 2022 Finance Report
• January 2023 Finance Report

7. Public Input #1

7.a. Previous Public Comment Board/Superintendent follow-up

7.b. Public Comment

7.c. Superintendent/Board Discussion

8. * Consent Action Items

8.a. *Action Item: 102-22-23 Approval of the minutes from the Regular Meeting on June 12, 2023 and the Finance Committee Meeting on June 9, 2023.

8.b. Action Item 103-22-23: Superintendent Kapolka recommends the Board approve the CHS Honors English 9 field trip to Stratford, Ontario - October 26, 2023.

8.c. Action Item 104-22-23: Superintendent Kapolka recommends the Board join the Michigan Association of School Boards (MASB) for the 2023-2024 school year. 

8.d. Action Item 105-22-23: Superintendent Kapolka recommends the Board approve the membership resolution to join the Michigan High School Athletic Association (MHSAA) for the 2023-2024 school year. 

8.e. Action Item 106-22-23: Superintendent Kapolka recommends the Board approve joining the Michigan Association of Superintendents & Administrators (MASA) for the 2023-2024 school year. 

8.f. Action Item 107-22-23: Superintendent Kapolka recommends the Board approve the Policy updates from February 2023 Vol 37 No 2 as presented.

8.g. Action Item 108-22-23: Superintendent Kapolka recommends the Board approve the 2023-2024 Board Meeting Dates. 

8.h. Action Item 109-22-23: Superintendent Kapolka recommends the approval of the District's Qualifying Professional Development Advisory Committee.

8.i. Action Item 110-22-23: Superintendent Kapolka recommends the Board approve the renewal of the Food Service contract with Chartwells for the 2023-2024 school year.

8.j. Action Item 111-22-23: Superintendent Kapolka recommends the Board approve the purchase of the Security Camera Servers as presented by Ryan Spencer.

8.k. Action Item 112-22-23: Superintendent Kapolka recommends the Board approve the Y5s - 5th grade course catalog.

8.l. Action Item 114-22-23: Superintendent Kapolka recommends the Board approve the 2022-2023 Final Amended Budget and the 2023-2024 Preliminary Budget and the 2023 L-4029 tax rate.

8.m. Action Item 115-22-23: Superintendent Kapolka recommends the Board designate Chelsea State Bank as the District's depository for the 2023-2024 school year.  The accounts are 2016, 2018, 2020 and 2022 Debt Retirement Fund Accounts; the General Fund, Vendor AHC, Payroll, Lunch Fund, Athletics Fund, and Sinking Fund Accounts; 2020 and 2022 Investments, 2018, 2020 and 2022 Capital Projects Funds Accounts; North Creek Elementary, South Meadows, Beach Middle School and Chelsea High School Activity Accounts, the Steven E. Lewis Peabody, CSD Memorial, Special Olympics Scholarship, General Fund Milaf and the Memorial Milaf Funds.

8.n. Action Item 116-22-23: Superintendent Kapolka recommends the Board authorize the following persons to sign checks drawn against various funds as indicated in the chart attached and that the Board Treasurer, Business Services Accountant, Chief Financial Officer, and the Superintendent of Schools are authorized to endorse checks "For Deposit Only".

8.o. Action Item 117-22-23: Superintendent Kapolka recommends the Chief Financial Officer, or designee, and the Superintendent of Schools be authorized to transfer funds by electronic transfer, except where a check is specifically required. 

8.p. Action Item 118-22-23: Superintendent Kapolka recommends the Secretary of the Board be authorized to sign promissory notes, State Aid notes, tax anticipation notes, or any other document authorized by and on behalf of the Board.  Any other officer of the Board may sign documents of the Board in the absence of any there officer. 

8.q. Action Item 119-22-23: Superintendent Kapolka recommends the Board retain the legal firm of Thrun Law Firm, PC, to represent the District during the 2023-2024 school year, and the Superintendent of Schools shall be authorized to engage other specific legal counsel, as the need may arise.

8.r. Action Item 121-22-23: Superintendent Kapolka recommends the Board designate Chelsea State Bank, Fifth Third Bank, Flagstar, Michigan School District Liquid Asset Fund, US Bank, and Huntington National Bank as investment depositories for Chelsea School District for the 2023-2024 fiscal year and that the Chief Financial Officer signature be attached to the investment accounts.

It is further moved that the Superintendent or designee is authorized to transfer funds to/from investment accounts to other savings/checking accounts of the District and is authorized to invest district monies in accordance with state and/or federal law and Board Policy.

8.s. Action Item 122-22-23: Superintendent Kapolka recommends the Board set the fee for providing hard copies of the Board Meeting Agenda Packet for individuals, organizations, firms, or corporations at $50.00 per year in accordance with MCL 15.266. 

9. * Individual Action Items

9.a. Action Item 113-22-23: Superintendent Kapolka recommends the Board approve the 2023 WEOC Restated Consortium Agreement.

9.b. Action Item 120-22-23: Superintendent Kapolka recommends the Board appoint the Chief Financial Officer as the Election Administrator and Deputy to the Board Secretary for election-related matters, and Deputy to the Board Treasurer to perform the duties required of the Board Treasurer. 

10. Information & Discussion

11. Public Input #2

11.a. Public Comment

11.b. Superintendnet/Board Discussion

12. Student Liaison and Board Member Reports/Comments/Commendations/Thank You

13. Upcoming Events

14. Closed Session for the purpose of the Superintendent Evaluation and Goals. (MCL 380.503)

15. Adjournment