June 27, 2022 at 6:30 PM - Budget Hearing and Regular Meeting

1. Call to order/roll call/adoption of agenda/consent agenda

2. Budget Hearing

3. April 2022 Finance Report

4. Special Presentations

4.a. Fundraising Update for the Indoor Athletic Building - John Daniels and Brad Bush

5. * Staff Reports

5.a. CHS - Nick Angel

5.b. BMS - Matt Ceo

5.c. Human Resources and Community Education - Marcus Kaemming

5.d. Curriculum and Instruction - Heather Conklin

5.e. Athletics - Brad Bush

6. Communications

7. Board Member and Student Liaison Reports

8. Public Input

9. Superintendent/Board Discussion

10. * Consent Action Items

10.a. Action Item 85-21-22. Approval of the regular and Closed Session Minutes from the June 13, 2022, Board Meeting.

10.b. Action Item 86-21-22. Superintendent Helber recommends the Board approve the Administrators' contracts and extend them by one year. 

10.c. Action Item 87-21-22. Superintendent Helber recommends the Board approve the 2021-2022 Final Amended Budget and the 2022-2023 Preliminary Budget and the 2022 L-4029 tax rate.

10.d. Action Item 88-21-22. Superintendent Helber recommends the Board designate Chelsea State Bank as the District’s depository for the 2022-23 school year. The accounts are 2013, 2016, 2016b, 2018, and 2020 Debt Retirement Fund Accounts; the General Fund, Vendor AHC, Payroll, Lunch Fund, Athletics Fund, and Sinking Fund Accounts; the 2018 and 2020 Bond Fund, 2020 Investments, 2016, 2018 & 2020 Capital Projects Funds Accounts; North Creek Elementary, South Meadows, Beach Middle School and Chelsea High School Activity Accounts; the Steven E. Lewis, Peabody, CSD Memorial and Special Olympics Scholarship Funds.

10.e. Action Item 89-21-22. Superintendent Helber recommends that the Board authorize the following persons to sign checks drawn against various funds as indicated in the chart below and that the Board Treasurer, Business Services Accountant, Assistant Superintendent of Finance and Administrative Services, and the Superintendent of Schools are authorized to endorse checks "For Deposit Only." 

10.f. Action Item 90-21-22. Superintendent Helber recommends the Assistant Superintendent of Finance and Administrative Services, or designee, and the Superintendent be authorized to transfer funds by electronic transfer, except where a check is specifically required.

10.g. Action Item 91-21-22. Superintendent Helber recommends the Secretary of the Board be authorized to sign promissory notes, State Aid notes, tax anticipation notes, or any other document authorized by and on behalf of the Board.  Any other officer of the Board may sign documents of the Board in the absence of any other officer.

10.h. Action Item 92-21-22. Superintendent Helber recommends the Board retain the legal firm of Thrun Law Firm, PC, to represent the District during the 2022-2023 school year, and the Superintendent shall be authorized to engage other specific legal counsel, as the need may arise.

10.i. Action Item 93-21-22. Superintendent Helber recommends the Board appoint the Assistant Superintendent of Finance and Administrative Services as the Election Administrator and Deputy to the Board Secretary for election-related matters, and Deputy to the Board Treasurer to perform the duties required of the Board Treasurer.

10.j. Action Item 94-21-22. Superintendent Helber recommends the Board designate Chelsea State Bank, Fifth Third Bank, Flagstar, Michigan School District Liquid Asset Fund, Bank of NY Mellon, US Bank, and Huntington National Bank as investment depositories for Chelsea School District for the 2022-2023 fiscal year and that the Superintendent and Assistant Superintendent of Finance and Administrative Services signatures be attached to the investment accounts.

It is further moved that the superintendent or designee is authorized to transfer funds to/from investment accounts to other savings/checking accounts of the District and is authorized to invest district monies in accordance with state and/or federal law and Board Policy.

10.k. Action Item 97-21-22. Superintendent Helber recommends the Board approve the membership resolution to join the Michigan High School Athletic Association (MHSAA) for the 2022-2023 school year.

10.l. Action Item 99-21-22. Superintendent Helber recommends the Board approve the renewal of the Food Service contract with Chartwells for the 2022-2023 school year.

10.m. Action Item 100-21-22. Superintendent Helber recommends the Board approve the 2022-2023 Board Meeting Dates

10.n. Action Item 101-21-22. Superintendent Helber recommends the Board approve the Series Two Bond Sale Resolution

10.o. Action Item 102-21-22. Superintendent Helber recommends the Board approve the Policy Updates as presented. 

11. Individual Action Items

11.a. Action Item 95-21-22. Superintendent Helber recommends the Board set the fee for providing hard copies of the Board Meeting Agenda Packet for individuals, organizations, firms, or corporations at $50.00 per year in accordance with MCL 15. 266. 

11.b. Action Item 96-21-22. Superintendent Helber recommends the Board join the Michigan Association of School Boards (MASB) for the 2022-2023 school year.

11.c. Action Item 98-21-22. Superintendent Helber recommends the Board approve joining the Michigan Association of Superintendents & Administrators (MASA) for the 2022-2023 school year.

12. Information and Discussion

12.a. Modify the site location from Pierce Lake to the WSEC for the fund-raised athletic building.

13. Public Input

14. Superintendent/Board Discussion

15. Commendations/Thank-you

16. Upcoming Events

• Wednesday, June 29 – 6:30 PM – Special Board Meeting - WSEC
• Monday, July 11 – 6:30 PM – Special Board Meeting - WSEC
• Tuesday, July 12 – 6:30 PM – Special Board Meeting - WSEC
• Thursday, July 14 – 6:30 PM – Special Board Meeting - WSEC

17. Closed Session, if necessary. (MCL 380.503)

18. Adjournment