March 21, 2025 at 12:30 PM - Regular
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1. CALL TO ORDER
Description:
The meeting is called to order by Mr. David Schaeffer, Chairman.
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2. RECORD OF ATTENDANCE (Information)
Description:
Attendees including Board Members, Staff and guests are noted.
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3. REVIEW AND CONSIDER APPROVAL OF MINUTES (Action)
Description:
A copy of the draft minutes of the January 17, 2025, regular meeting is included in this agenda as an attachment.
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4. REVIEW AND CONSIDER AUGUST 2025 BOARD MEETING DATE CHANGE (Action)
Description:
Dr. Tanya Larkin would appreciate your consideration to reschedule the August Board Meeting from Friday, August 29, to Friday, August 22, 2025, due to a conflict. This will also include the Regional Advisory Council/ESC Board of Directors Joint Meeting which will be rescheduled to 10:30 am on August 22, 2025.
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5. REVIEW PROCEDURE FOR FILLING PLACE 3 VACANCY ON ESC 16 BOARD OF DIRECTORS (Information)
Description:
TEC §8.003 (a) states, "A vacancy on a regional education service center board of directors shall be filled by appointment by the remaining members of the board for the unexpired term." Due to the unfortunate passing of Mr. Lawrence Bussard of Place 3 on February 2, 2025, the ESC may now appoint someone to fill the unexpired term, which ends May 31, 2025.
Dr. Tanya Larkin, the Executive Director, has recommended that Mr. Larry Appel replace Mr. Lawrence Bussard. In accordance with TAC §53.10 (a), the Executive Director is required to send notice of vacancy to the superintendent of each school district and post notice thirty (30) days prior to formal board action. Notice was sent to Superintendents on March 17, 2025, and Mr. Appel may be appointed and sworn in at the April 25, 2025, meeting. See attached policy BBB(LEGAL). |
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6. REPORT ON ESC BOARD OF DIRECTOR'S ELECTION (Action)
Description:
The procedures used in the 2025 election for the vacancies on the Board of Directors were in accordance with the BBB(LOCAL) policies of the Board and the Texas Administrative Code. As stated in the local policy and noted in the official notice calling the election, should there be an uncontested election, the Region 16 Board of Directors has determined that no election will be held. Due to the unfortunate passing of Mr. Lawrence Bussard, an application was filed by Mr. Larry Appel for Place 3. Mrs. Doneice Ray filed for Place 6.
The deadline for filing was February 20, 2025. Places 3 and 6 were uncontested. |
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7. REVIEW AND CONSIDER APPROVAL OF HEAD START/EARLY HEAD START POLICIES (Action)
Description:
The Head Start Program Performance Standards (45 CFR Part 1301.2) states that the Governing Body must approve or disapprove of the following policies and procedures:
COVID-19 Mitigation Strategy (45 CFR Part(s): 1302.47(b)(4)(a)(9), 1302.93 Lead Testing for Drinking Water Sources (45 CFR Part(s): 1302.42 (d), 1302.44 (a)(2)(ix) |
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8. REVIEW AND CONSIDER APPROVAL OF HEAD START/EARLY HEAD START BUDGET AMENDMENT FOR 2024-2025 (Action)
Description:
Information will be presented for the 2024-2025 Head Start/Early Head Start Budget Amendment.
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9. REVIEW AND CONSIDER APPROVAL OF HEAD START/EARLY HEAD START GRANT CONTINUATION APPLICATION FOR 2025-2026 (Action)
Description:
Ms. Leslie Callahan will present the summary information for the 2025-2026 Head Start/Early Head Start Program Grant Continuation Application, including the amount Region 16 is eligible to apply for in 2025-2026.
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10. REGION 16 ESC PROGRAMS AND SERVICES REPORT (Information)
Description:
Region 16 ESC programs and services areas will be reviewed.
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11. DISCUSS RESULTS FOR TEXAS REGIONAL EDUCATION SERVICE CENTERS' THIRD PARTY CLIENT SATISFACTION SURVEY - REGION 16 (Information)
Description:
Chapter 8 of the Texas Education Code requires that client satisfaction be considered as part of the annual evaluation of Education Service Centers. The Statewide Client Satisfaction Survey was revised and again electronically submitted to all Texas school districts and charter school districts in November 2024. The specific report for Region 16 ESC is included, as well as individual written responses by Region 16 districts.
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12. EDNET16 FIBER PROJECT UPDATE (Information)
Description:
Mr. Michael Keough will provide an update on the EdNet16 Fiber Project. A published article is also included.
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13. REVIEW AND CONSIDER APPROVAL OF FINANCIAL MATTERS (Action)
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13.A. Financial Reports
Description:
Copies of the Financial reports through January 2025 are included. Questions or observations regarding these reports are invited prior to or during the Board meeting.
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13.B. Investment Report
Description:
The Investment Report for the fiscal year through January 2025 is shown. Questions or observations regarding this report are invited prior to or during the Board meeting.
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14. REVIEW OF SPECIAL REVENUE FUNDS (Information)
Description:
The Special Revenue Funds for 2024-2025 are included for information.
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15. REVIEW AND CONSIDER APPROVAL OF DONATIONS (Action)
Description:
The following organizations made donations to the Region 16 EdTech Conference held on February 14, totaling $9,383.99:
Makeblock donated an xTool F1 Ultra Laser Engraver valued at $3,699.00; xTool Care for xTool F1 Ultra valued at $279.99; xTool Safety Pro AP2 Air Purifier valued at $999.00 Piraino Consulting donated three (3) MooreCo Hierarchy Adjustable Height Grow Stools valued at $200.00 each for a total of $600.00; and two (2) MooreCo Power Towers, valued up to $500.00 each for a total of $1,000.00. Lunch sponsors for the Region 16 EdTech Conference - Viewsonic/Howard - $1,500.00 Dell - $500.00 Managed Methods - $500.00 Lumu - $306.00 eSports High School Invitational, taking place on March 22, 2025 donations totaling $5,950.00: Amarillo College - use of Nintendo Switches for the day (no value given) Education Credit Union - $500.00 Raising Canes - $200.00; 15% net proceeds in the restaurant for a day/time Street Toyota - $500.00 Amarillo Library - use of 13 gaming computers (no value given) Allegiance Trucking - $250.00 Byte Speed - 20 gaming computers for the day (no value given) Dell - 24 gaming computers for the day (no value given); 6 mouse pads at $10.00 each; 6 alien ware sweatshirts at $40.00 each Extron - $1,500.00 First Bank Southwest - $500.00 US Marines - $1,500.00 SHI - 3 gaming computers for the day and 150 t-shirts for students (no value given); 1 Samsung TAB S7 - $200.00 UDT - 3 broadcasting computers for the day (no value given) United Supermarkets - $500.00 Superior HealthPlan expressed interest in sponsoring the lunch for the Transition Fair, in the amount of $500.00. |
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16. REVIEW AND CONSIDER APPROVAL OF PROPOSAL ITEMS (Action)
Description:
In accordance with Board policy, proposals were received for the following items. Detailed proposals and recommendations are presented.
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16.A. 2026 Parent and Family Engagement Statewide Conference (RFP #PFE-03-2025-(2))
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16.B. Professional Development and Keynote Servies (RFP #PD-024-010)
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16.C. Project Management Services (RFP #PMS-03-25)
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17. REVIEW AND CONSIDER APPROVAL OF THE ESC BOARD OF DIRECTORS' MEETING SCHEDULE FOR 2025-2026 (Action)
Description:
Listed below is a proposed schedule of Board meeting dates for Board consideration. Special meetings may be called as needed.
Friday, October 31, 2025 Friday, January 16, 2026 Friday, March 13, 2026 Friday, April 24, 2026 Friday, June 26, 2026 Friday, August 28, 2026 |
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18. REVIEW AND CONSIDER APPROVAL OF CALENDAR FOR 2025-2026 (Action)
Description:
The schedule of holidays recommended for planning purposes for the 2025-2026 service year is presented as follows:
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19. PERSONNEL REPORTS (Action and Information)
Description:
It is the recommendation of the Administration that discussion on agenda items 19 and/or 20 be conducted in closed session in accordance with Section 551.074 of the Texas Government Code, as needed.
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19.A. Employment, Reassignments, Retirements, and Resignations
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19.B. Staffing Pattern Report
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20. EXECUTIVE DIRECTOR'S REPORT (Information)
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20.A. EXTRAordinary Customer Service
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20.B. Head Start/Early Head Start Policy Council Meeting Information
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20.B.1. January 28, 2025 Agenda and Minutes
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20.C. AESA Leadership Academy
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20.D. Strategic Planning Update
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20.E. TEA Update - Annual Report and Site Visit - February 19, 2025
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20.F. Legislative Update
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20.G. Region 16 Superintendent Update
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20.G.1. Amarillo ISD - Mrs. Deidre Parish - March 18, 2025
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20.G.2. Borger ISD - Mr. Chance Welch, Retirement
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20.G.3. Hartley ISD - Mr. Scott Vincent, Retirement
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20.G.4. PSP CISD - Mrs. Jamie Copley, Retirement
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20.G.5. Sanford-Fritch ISD - Mr. Jason Garrison - June 30, 2025
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20.G.6. Silverton ISD - Mrs. Michelle Francis, Retirement - Region 16 will do the search
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20.H. ESC Board Training Opportunities
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20.H.1. PAASB Meeting - Region 16 ESC - April 3, 2025
Description:
6:30 p.m. Dinner - Mezzanine
7:00 p.m. Lecture Hall |
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20.H.2. TASA/TASB TxEDCon 2025 - September 11-14, 2025 - George R. Brown Convention Center - Houston, TX
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20.I. Next Regular Meeting - Friday, April 25, 2025
Description:
12:00 p.m. - Lunch - Mezzanine
12:30 p.m. - Region 16 ESC Board of Directors' Meeting - ESC Board Room |
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21. ADJOURN (Action)
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