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March 25, 2022 at 12:30 PM - Regular

Agenda
1. CALL TO ORDER
Description:  The meeting was called to order by Mr. David Schaeffer, Chairman.
2. RECORD OF ATTENDANCE (Information)
Description:  Attendees including Board Members, Staff and guests are noted.
3. REVIEW AND CONSIDER APPROVAL OF MINUTES (Action)
Description:  A copy of the minutes of the January 21, 2022 regular meeting is included in this agenda as Exhibit 1, pages 12-19.  
4. REPORT ON ESC BOARD OF DIRECTOR'S ELECTION (Action)
Description:  The procedures used in the 2022 election for the vacancies on the Board of Directors’ were in accordance with the BBB (Local) policies of the Board and the Texas Administrative Code.  As stated in the local policy and noted in the official notice calling the election, should there be an uncontested election, the Region 16 Board of Directors has determined that no election will be held.  Place 3, Mr. Lawrence Bussard, returned an application;  no one filed for Place 6.  

The deadline for filing was February 20, 2022.  Place 3 was uncontested. 
 
5. REVIEW AND CONSIDER APPROVAL OF HEAD START/EARLY HEAD START RETENTION STIPEND (Action)
Description:  The Administration is requesting consideration and approval of the Head Start/Early Head Start Retention Stipend.  The information is detailed in Exhibit 2, page XX.  
6. REVIEW AND CONSIDER APPROVAL OF HEAD START/EARLY HEAD START POLICIES (Action)
Description:  The Head Start Program Performance Standards (45 CFR Part 1301.2) states that the Governing Body must approve or disapprove of the following policies and procedures shown in Exhibit 3, pages XX-XX.
 
6.A. Eligibility (45 CFR Part 1302.12)
6.B. Selection (45 CFR Part 1301.14)
7. REVIEW AND CONSIDER APPROVAL OF HEAD START/EARLY HEAD START GRANT APPLICATION FOR 2022-2023 (Action and Information)
Description:  Exhibit 4, page 32, is the information summarizing the 2022-2023 Head Start/Early Head Start program.  It also indicates the funding amount that Region 16 ESC is eligible to apply for in 2022-2023.
8. REGION 16 ESC PROGRAMS AND SERVICES REPORT (Information)
Description:  The Region 16 ESC programs and services areas will be reviewed as highlighted in Exhibit 5, pages XX,
9. DISCUSS RESULTS FOR TEXAS REGIONAL EDUCATION SERVICE CENTERS' THIRD PARTY CLIENT SATISFACTION SURVEY - REGION 16 (Information)
Description:  Chapter 8 of the Texas Education Code requires that client satisfaction be considered as part of the annual evaluation of Education Service Centers.  The Statewide Client Satisfaction Survey was revised and again electronically submitted to all Texas school districts and charter school districts in November 2021.  The specific report for Region 16 ESC is included in Exhibit 6, pages XX-XX.  Individual written responses have been recorded in the "Raving Fans" section of your BoardBook.
 
10. REVIEW AND CONSIDER APPROVAL OF THE TASB RISK MANAGEMENT FUND INTERLOCAL PARTICIPATION AGREEMENT (Action)
Description:  An amended Interlocal Participation Agreement (IPA) was adopted by the Board of Trustees of the TASB Risk Management Fund (the "Fund") on November 12, 2021 and is effective May 1, 2022.  The new IPA replaces the current IPA and must be authorized and approved by Region 16 ESC's Board of Directors to ensure continued coverage in Fund programs.  
11. REVIEW AND CONSIDER APPROVAL OF FINANCIAL MATTERS (Action)
11.A. Financial Reports
Description:  Copies of the Financial report through January 2022 are shown in Exhibit 8, page XX.  Questions or observations regarding these reports are invited prior to or during the Board meeting.  
11.B. Investment Report
Description:  The Investment Report for the fiscal year through January 2022 is shown in Exhibit 8, pages 43-64.  Questions or observations regarding this report are invited prior to or during the Board meeting. 
12. REVIEW SPECIAL REVENUE FUNDS (Information)
Description:  The special revenue funds for 2021-2022 are shown in Exhibit 9, page 66.
13. REVIEW AND CONSIDER APPROVAL OF DONATIONS (Action)
Description:  Dell Technologies has expressed interest in donating a laptop for Dr. Tanya Larkin.  The estimated value is $2,139.
14. REVIEW AND CONSIDER APPROVAL OF PROPOSAL ITEMS (Action)
Description:  In accordance with Board policy, proposals were received for the following item.  Detailed proposals and recommendations are presented in Exhibit 10, pages 70-83.  
14.A. Server Room Fire Suppression System
15. PRESENTATION OF MANAGEMENT FEES RESULTING FROM PURCHASING COOPERATIVE CONTRACTS (Information)
Description:  In accordance with Section 44.0331 of the Public Education Code, the Administration is presenting a report of management fees resulting from purchasing cooperative contracts we participated in during the 2020-2021 fiscal year.  Exhibit 11, page 85, reflects the reports provided to us from these purchasing cooperatives.
 
16. REVIEW AND CONSIDER APPROVAL OF CALENDAR FOR 2022-2023 (Action)
Description:  The schedule of holidays recommended for planning purposes for the 2022-2023 service year is presented as follows: 

 
EVENT DATE(S) NUMBER OF DAYS
Labor Day Monday, September 5, 2022 1
Thanksgiving Wednesday, Thursday, and Friday November 23, 24, 25, 2022 3
Christmas Break Wednesday, December 21, 2022 through Tuesday, January 3, 2023 10
Memorial Day Monday, May 29, 2023 1
Independence Day Tuesday, July 4, 2023 1
TOTAL   16

 
17. PERSONNEL REPORTS (Information)
17.A. Request for New Professional Positions (Action)
Description:  Information for these positions will be shared during the meeting.  
17.B. Employment, Reassignments, Retirements, and Resignations
17.C. Staffing Pattern Report
Description:  The personnel reports are enclosed as Exhibit 12, pages 94-96.
18. EXECUTIVE DIRECTOR'S REPORT (Information)
18.A. Communications and Correspondence
Description:  Raving Fans comments are showing in Exhibit 13, pages XX-XX.
18.B. Head Start/Early Head Start Policy Council Meeting Information
18.B.1. January 19, 2022 Agenda and Minutes - Exhibit 13, pages 123-126
18.B.2. February 23, 2022 Agenda and Minutes - Exhibit 13, pages 127-130
18.C. Strategic Planning Update
18.D. Board Digital Move Update
18.E. Remote Working Study Committee
18.F. TEA Update
18.G. Legislative Update
18.H. Region 16 Superintendent Update
18.H.1. Channing ISD - Mr. Michael Stevens, Lone Finalist at Itasca ISD
18.H.2. Childress ISD - Currently in the hiring process
18.H.3. Plemons-Stinnett-Phillips CISD - Mr. Michael Lee, Interim
18.I. ESC Board Training Opportunities
18.I.1. PAASB Meeting - Region 16 ESC - April 7, 2022
Description:  6:30 p.m. Dinner - Mezzanine
7:00 p.m. Lecture Hall
18.J. Next Regular Meeting - Friday, April 29, 2022
 
Description:  12:00 p.m. - Lunch - Mezzanine
12:30 p.m. - Region 16 ESC Board of Directors' Meeting - ESC Board Room
19. ADJOURN (Action)

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