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June 14, 2022 at 6:00 PM - Regular Board Meeting

Agenda
1. OPENING ITEMS
1.A. Call to Order
1.B. Roll Call
1.C. Pledge of Allegiance
1.D. Invocation
1.E. Adoption of Agenda
1.F. Approve Minutes of the May 10, 2022 Regular Board Meeting
1.G. Superintendent's Report
2. CALL TO THE PUBLIC
Description:  Individuals who wish to address the Board are requested to complete the appropriate form prior to the meeting and give the form to the Board Secretary. Members of the Board may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. § 38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter or scheduling the matter for a future agenda. The Board requests that all comments be limited to five minutes or less, that speakers refrain from the use of speech or language that is offensive or inappropriate, pursuant to Board policy KFA and that speakers refrain from voicing complaints against school personnel or any person connected with the District, as it may impact due process rights. Policies KE, KEB, and KED are provided by the Board for disposition of legitimate complaints, including those involving individuals. Forms required for use of these policies can be obtained from the Joseph City Schools website. The President will limit discussion whenever he deems such action appropriate to the proper conduct of the meeting.
3. POSSIBLE EXECUTIVE SESSION (*)
Description:  For any agenda item indicated with an asterisk (*), the Board may vote to convene in Executive Session pursuant to A.R.S. 38-431.03 (A) (1) for personnel matters when notified; (2) discussion or consideration of records exempt by law from public inspection; (3) for consultation with attorney; (4) for consultation with attorney when in pending or contemplated litigation. Discussion or consideration of personnel matters may include employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee.
4. CONSENT AGENDA
Description:  Vote on Consent Agenda. All items listed will be considered as a group and will be approved with one motion unless a Board Member requests an item be removed from the consent agenda and considered as a separate item.
4.A. Approve Expense Vouchers
Description:  Action to ratify district vouchers for period 5/4/22 through 6/7/22.
General and Special Funds: #26 $147202.38; #27 $383037.59; #28 $74646.07; #29 $77628.22; #1056 $2012.92; #1057 $111248.27; #1058 $2098.27; #1059 $31487.16; #1060 $376875.41; #1061 $35872.26
Auxiliary Operations Funds: #1073 $1433.54; #1075 $165.00; #1079 $808.40; #1081 $2179.98; #1083 $515.00; #1084 $1716.10; #1087 $5815.92
Student Activities Fund: #1074 $720.48; #1076 $133.69; #1080 $1683.00; #1082 $90.00; #1085 $412.97; #1086 $3754.98
4.B. Student Activities Fund Report
Description:  Revenues, expenditures and charges in the Student Activities Fund Report; period of 5/1/22 through 5/31/22.
4.C. Appoint Student Activities Treasurer
Description:  Approve annual appointment of Student Activities Treasurer.
4.D. Authorization to Operate Revolving Funds
Description:  Approval of continuing the operation of the District's revolving accounts for the coming year.
4.E. Resolution to Approve Voucher Ratification
Description:  Approve continuing resolution to approve voucher certification between Governing Board meetings.
4.F. Delegation of Authority to Hire
Description:  Approve the delegation of limited authority to the Superintendent to hire temporary, student, and event workers and other critical staff between Governing Board meetings.
4.G. Approve Authorized Bank Account, Purchasing and Contract Signers
Description:  Renew and approve authorized signers for bank accounts, purchasing and contracts on behalf of the District for 2022-23.
4.H. Approve Sole Source Vendors for FY 2022-23
Description:  The District has determined the attached vendors as Sole Source
Attachments: (1)
4.I. Reimbursements for Cell Phone Use
Description:  Approve renewal of cell phone use reimbursements for designated employees who are required to have a cell phone that is available for District business.
4.J. Reimbursements for Vehicle Use
Description:  Approval of vehicle use reimbursements for employees who use personal vehicles for authorized school business.
4.K. Intergovernmental Agreement with Vail Unified School District
Description:  Intergovernmental agreement with Vail Unified School District  to provide access and support for our use of the Beyond Textbook online curriculum, assessments, lessons for teachers and related services.
4.L. Intergovernmental Agreement with Yavapai County Education Service Agency
Description:  E-Rate Management Services
4.M. Preschool Fee Schedule
Description:  Requesting approval of the preschool fees for the 2022 -2022 school year. 
4.N. Ratify Board Members Attendance at Conference
Description:  Arizona School Boards Association Summer Leadership Institute June 10-11, 2022 in Flagstaff, AZ
4.O. Accept Donation of 30 Gallons of Hand Sanitizer from the Joseph City Fire Department
Description:  The JCFD notified us that they had received excess hand sanitizer and would like to donate to the schools. 
4.P. Approval of Students' Early Entry into Kindergarten and 1st Grade.
4.Q. Approval of State Dyslexia Grant 
Description:  Approval of State Dyslexia Grant in the amount of $5000.
5. PERSONNEL REQUESTS (*)
Description:  Discussion and possible action to approve employee assignments, approve volunteers and accept employee resignations.
5.A. Employee Assignments, Employee Renewals, Volunteers, Employee Resignations
Description:  Discussion and possible action to approve employee assignments and renewals, approve volunteers and accept employee resignations.
ASSIGNMENTS:
Fischer, Brad - Summer School Teacher (Credit Recovery)
Hutchens, Daniel - (Music class added to teacher assignment; Special Education Director assignment removed)
Mills, Julie - (Teacher assignment removed, added additional data management and software integration duties)
Strong, Julie - Special Education Coordinator (Extra Duty assignment)
RENEWALS:
Hutchens, Daniel - Activities Director/Teacher (ESI Contractor)
Neal, Lillian - District Special Education Teacher (Extra Duty Stipend)
Nells, Selena - Indian Education Coordinator
Nells, Selena - Wellness Coordinator (Grant Compliance)
Randall, Julie - Instructional Specialist
Randall, Julie - NAVIT Coordinator
Stradling, Jim - Seasonal Skilled Worker II
VOLUNTEERS:
None
RESIGNATIONS:
Hutchens, Neleigha - Instructional Aide
Miller, Kylie - Assistant Pool Manager
5.B. Personnel Appointments
Description:  Discussion and possible action to approve the appointment of new personnel and changes to positions of current personnel.
Brewer, Leslie - Substitute Secretary 
Bushman, Adriane - Elementary Secretary
Case, Melanie - Instructional Aide
Dunton, Monapoppy - Teacher (Jr/Sr High Choir/Drama)
Fields, Bridger - Student Concession Stand Worker
Fields, Julie - Grant Manager (Youth, Faith and Family Grant)
Hansen, Annelie - Library Aide (Elementary Part-time)
Hardy, Desiree - Seasonal Worker (Academic Summer Camp) [ Ratification]
Hutchens, Jorja - Student Concession Stand Worker 
Gayer, Lisa - Library Aide (Elementary Part-Time)
Lucero, Atalaya - Instructional Aide  (Preschool)
Metzger, Kelly - Teacher (3rd Grade)
Miller, Amy - Teacher (2nd Grade)
Miller, Cambria - Seasonal Worker (Custodial, Technology, Inventory)
Miller, Cort - Lifeguard 2022-23 Season 
Miller, Peter - Seasonal Worker (Custodial, Technology, Inventory)
Mills, Shelley - School Nurse (Arizona School Nurse Access Grant)
Penrod, Tyler - Lifeguard 2022-2023 Season
Attachments: (1)
5.C. Personnel Appointments (Additional)
Description:  Spurlock, Sharon - Assistant Pool Manager
Spurlock, Sharon - Instructional Aide
6. ACTION ITEMS
6.A. Approve Proposed FY2022-23 Budget
Description:  Overview of the Joseph City Schools budget will be presented. If approved, the proposed budget will be advertised online for public review and a budget hearing will occur on July 12, 2022 at 6:00 p.m. in the District Office Board Room, to allow the public to comment on the budget.
Attachments: (1)
6.B. Discussion and Possible Approval of the Joseph City Student Handbook and Discipline Plan
Description:  This is the schools procedures and discipline policies. 
Attachments: (1)
7. DISCUSSION ITEMS
Description:  The Governing Board will not vote on Discussion Items and any action taken as a result of this discussion will be limited to directing staff to study the matter or scheduling the matter for a future agenda.
8. INFORMATION ITEMS
8.A. Requests for Future Agenda Items
Description:  This agenda item is for the Governing Board to have a running record of potential items to be placed on future agendas. There will be no discussion on the substance, merits, or issues relating to the proposed agenda item.
8.B. Upcoming Meetings and Events Calendar
Description: 
  • Public Hearing for FY 2022-23 budget - July 12, 2022; 6:00 p.m.
  • Next Regular Board Meeting - July 12, 2022; immediately following the 6:00 p.m. budget public hearing
9. ADJOURNMENT
Description:  Call to adjourn the meeting

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