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June 9, 2020 at 6:00 PM - Regular Board Meeting

Agenda
1.A. Call to Order
1.B. Roll Call
1.C. Pledge of Allegiance
1.D. Invocation
1.E. Adoption of Agenda
1.F. Minutes of Regular Meeting - May 12, 2020
Description:  Minutes of the regular board meeting held on May 12, 2020
1.G. Reports
1.G.(i) Superintendent
Description: 
  • Teacher Recognition - Jeri Edwards
1.G.(iii) Elementary School
1.G.(iv) Business and Fiscal Services
Description: 
  • BoardBook Premier conversion
  • Financial reports
Attachments: (1)
1.G.(v) Technology
1.G.(vi) Maintenance
2. CALL TO THE PUBLIC
Description:  Individuals who wish to address the Board are requested to complete the appropriate form prior to the meeting and give the form to the Board Secretary. Members of the Board may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. § 38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter or scheduling the matter for a future agenda. The Board requests that all comments be limited to five minutes or less, that speakers refrain from the use of speech or language that is offensive or inappropriate, pursuant to Board policy KFA and that speakers refrain from voicing complaints against school personnel or any person connected with the District, as it may impact due process rights. Policies KE, KEB, and KED are provided by the Board for disposition of legitimate complaints, including those involving individuals. Forms required for use of these policies can be obtained from the Joseph City Schools website. The President will limit discussion whenever he deems such action appropriate to the proper conduct of the meeting.
3. EXECUTIVE SESSION (*)
Description:  For any agenda item indicated with an asterisk (*), the Board may vote to convene in Executive Session pursuant to A.R.S. 38-431.03 (A) (1) for personnel matters when notified; (2) discussion or consideration of records exempt by law from public inspection; (3) for consultation with attorney; (4) for consultation with attorney when in pending or contemplated litigation. Discussion or consideration of personnel matters may include employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee.
4. CONSENT AGENDA
Description:  All items listed will be considered as a group and will be approved with one motion unless a Board Member requests an item be removed from the consent agenda and considered as a separate item.
4.A. Vouchers
Description:  Action to ratify district vouchers for period 5/9/2020 through 6/4/2020.
GENERAL AND SPECIAL FUNDS: #26 $336,261.03; #27 $57,975.40; #1046 $41,124.24; #1047 $95,794.43
AUXILIARY OPERATIONS FUND: #1056  $780.20; #1047 $95,794.43
STUDENT ACTIVITIES FUND: #1057 $1,690.20; #1060 $348.00
4.B. Student Activities Fund Report
Description:  Revenues, expenditures and charges in the Student Activities Fund Report; period of May 1, 2020 through May 31, 2020.
4.C. Appoint Student Activities Treasurer
Description:  Approve annual appointment of Student Activities Treasurer.
4.D. Annual Delegation of Authority to Certify Year-End Projected Cash Balances
Description:  Delegate authority to certify year-end projected cash balances to the Business Manager.
4.E. Authorization to Operate Revolving Funds
Description:  Approval of continuing the operation of the District's revolving accounts for the coming year.
4.F. Resolution to Approve Voucher Ratification
Description:  Approve continuing resolution to approve voucher certification between Governing Board meetings.
4.G. Approve Authorized Bank Account, Purchasing and Contract Signers
Description:  Renew and approve authorized signers for bank accounts, purchasing and contracts on behalf of the District for 2020-21.
4.H. Dollar General Literacy Foundation Grant
Description:  Approval of the Dollar General Literacy Foundation Grant for $1,500 to support the Joseph City Schools summer reading program for students.
4.I. Fee Schedules for 2020-21
Description:  Approve fee schedules for the 2020-21 school year:
  • Student Activities
  • Preschool tuition
  • Elective class fees
  • Extracurricular fees for home-schooled students
Attachments: (1)
4.J. Arizona School Facilities Board Building Renewal Grant for Elementary School Roof Replacement
Description:  Approve terms and conditions for Arizona School Facilities Board Building Renewal Grant for Joseph City Elementary School Roof Replacement architectural, engineering and procurement services totaling $37,168.
4.K. Grant from College Success Arizona to Support High School Seniors Who Complete the Free Application for Federal Student Aid (FAFSA)
Description:  We are requesting the board approve the grant and memorandum of understanding with College Success Arizona to assist high school seniors complete the Free Application for Federal Student Aide (FAFSA). 
4.L. Intergovernmental Agreement with Northland Pioneer College for Concurrent Enrollment Classes
Description:  Approve Intergovernmental Agreement with NPC to provide for continuation of concurrent enrollment classes for Joseph City High School students.
5. PERSONNEL REQUESTS (*)
Description:  Discussion and possible action to approve employee assignments, approve volunteers and accept employee resignations.
5.A. Employee Assignments, Volunteers, Employee Resignations
Description:  Discussion and possible action to approve employee assignments, approve volunteers and accept employee resignations.
  • Brad Fischer - Credit Recovery Teacher
  • Julie Mills - Student Information Systems Summer Projects
  • Dana Johnstun - Seasonal Worker
  • Teresa Van Hemert - Seasonal Worker
  • Judy Young - Seasonal Worker
  • Terry Johnstun - Resignation
  • Jennifer Fischer - Resignation
  • Kacey Halison - Resignation
5.B. Personnel Appointments
Description:  Discussion and possible action to approve the appointment of new personnel and changes to positions of current personnel.
  • Paige Murray - Instructional Aide
  • Anthony Whetton - Teacher (Long-Term Substitute)
  • Aaron Johnstun - Instructional Aide
  • Mary Spurlock - Instructional Aide
  • Rebecca Berge - Auditorium Worker
  • Lance Mosier - Auditorium Worker
6. ACTION ITEMS
6.A. Proposed 2020-21 Budget for Joseph City Unified School District.
Description:  Approve the 2020-21 proposed budget of Joseph City Unified School District for public review. A hearing for public comment will be held at the July board meeting where the final budget will be adopted.
6.B. Additional FY 2020-21 Pay Increase for Teachers
Description:  Discussion and possible approval of an additional FY 2020-21 pay increase for teachers.
6.C. Reimbursements for cell phone use
Description:  Approve renewal of cell phone use reimbursements for designated employees.
6.D. Reimbursements for Vehicle Use
Description:  Approval of vehicle use reimbursements for employees who use personal vehicles for authorized school business.
6.E. Opening of School Facilities
Description:  Disscussion and possible action regarding the opening of upcoming school facilities for Football Camp, Volleyball Camp, HS Gymnasium, Morning Basketball, Woodshop Classes, Swimming Pool use and other regular summer activities.
7. DISCUSSION ITEMS
Description:  The Governing Board will not vote on Discussion Items and any action taken as a result of this discussion will be limited to directing staff to study the matter or scheduling the matter for a future agenda.
8. INFORMATION ITEMS
8.A. Requests for Future Agenda Items
Description:  This agenda item is for the Governing Board to have a running record of potential items to be placed on future agendas. There will be no discussion on the substance, merits, or issues relating to the proposed agenda item.
  • Possible bond election
8.B. Upcoming Meetings and Events Calendar
Description: 
  • 2020-21 Budget Hearing - July 14, 2020; 6:00 p.m.
  • Next Regular Board Meeting - July 14, 2020; 6:00 p.m. (immediately following Budget Hearing)
8.C. Textbook and Curriculum Selection, Review and Future Adoption Following 60-Day Public Review
Description:  Information on updating Jr/Sr High School curriculum materials for the following subject areas. Textbook/curriculum materials will be available for public review for 60 days prior to board consideration of adoption at a future board meeting in accordance with Governing Board Policy IJJ. This is an information item only and no action will be taken at this meeting.
  • English
  • Math
  • Science
  • French
  • 6th Grade World History
9. ADJOURNMENT
Description:  Call to adjourn the meeting.
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