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November 11, 2019 at 5:30 PM - Regular

Agenda
I. Robert F. Hunt Ribbon Cutting
Presenter:  Board
II. CALL TO ORDER
Presenter:  Board President
II.A. Announcement by the president whether a quorum is present, that the meeting has been duly called and notice of meeting has been posted for the time and manner required by law.
III. INVOCATION AND PLEDGE OF ALLEGIANCE
Presenter:  Board President
IV. SPOTLIGHT ON EXCELLENCE
Presenter:  Principals
IV.A. Yamboree Best in Show Art 
IV.B. Yamboree Best Yam Pie
V. OPEN FORUM FOR PUBLIC INPUT:
Description:  Time is set aside to hear comments from the audience regarding agenda items or other topics of general nature
VI. SUPERINTENDENT'S REPORT
VI.A. Board and Superintendent Lunch
VI.B. Thanksgiving Dinner
VI.C. Veteran's Day Program
VI.D. Health Fair
VI.E. Strategic Planning Board Kick Off Date
VII. DISCUSSION ITEMS
VII.A. Discuss Student Health Advisory Council End of Year
Report (SHAC)
Presenter:  Scott Farler
VII.B. Discuss District Student Data
Presenter:  Melissa Ryan
VIII. ACTION ITEMS
VIII.A. Discuss/Approve Revenue and Expenditure Report for October
Presenter:  Melinda Benson
VIII.B. Discuss/Approve Employee Incentive Payment
Presenter:  Carl Key
VIII.C. Discuss/Approve Action regarding one-time payment in consideration of additional services for Robert F. Hunt elementary staff.
Presenter:  Carl Key
VIII.D. Discuss/Approve Authorizing Superintendent to issue a Request for Qualifications (RFQ) to seek a qualified and competent architect for the outdoor plaza landscape/remodel and Agricultural Barn project.
Presenter:  Carl Key
VIII.E. Discuss/Approve action to approve a resolution to amend the 2013 Shared Services Arrangement Agreement for the Upshur County Shared Services arrangement, including delegating authority to the Superintendent as well as joint legal representation.
Presenter:  Carl Key
VIII.F. Discuss/Approve action to approve Gilmer ISD serving as the new fiscal agent for the Upshur County Shared Services Arrangement and Upshur County Community Schools, effective July 1, 2020.
Presenter:  Carl Key
VIII.G. Discuss/Approve Change Order authorizing an extension of time to the Construction Manager-at-Risk for delays requested, for the Robert F. Hunt Bond Project and possible assessment of Liquidated Damages for Project delays, by offset  and authorize the Superintendent to execute an Owner Change Order to reflect any approved delay credit and offset of Liquidated Damages assessed, for acceptance by contractor. 
Presenter:  Carl Key
IX. CONSENT AGENDA
IX.A. Discuss/Approve the following:
IX.A.1. October 14, 2019 Regular Board Meeting Minutes
IX.A.2. Harrison County Appraisal District Director Selection Resolution
IX.A.3. Upshur County Appraisal Board of Directors Ballot
X. CLOSED SESSION:  The Board shall convene in closed session pursuant to the following sections of the Texas Open Meetings Act:  LEGAL, REAL ESTATE, AND/OR PERSONNEL (Discussion in Closed Session, Action in Open Session, as per Texas Government Code Chapter 551, Sections 071,072, 073, 074, 075, 076, 082, 083, 084)
CLOSED SESSION ITEMS
A. Pursuant to section 551.074, Texas Government Code, discussion of personnel
B. Pursuant to section 551.072, Texas Government Code, discussion of land
C. Pursuant to section 551.082, Texas Government Code, discussion of student discipline  
D.Pursuant to section 551.071, Texas Government Code, legal consultation with attorney regarding Action Item G.
Presenter: School Board and Superintendent
XI. ACTION AS A RESULT OF CLOSED SESSION:
XI.A. Action on possible approval of Change Order No. 2, for GMP No. 2 granting an extension of extension of the Contract Time, amending the date of Substantial Completion and assessing liquidated damages in connection with the Robert F. Hunt Bond Project, and authorizing the Superintendent to offset such amounts from final payment.  (Item G)
XI.B. Any other possible action as a result of Closed Session
XII. DISCUSS ITEMS FOR THE DECEMBER AGENDA
Presenter:  Carl Key and Board Members
XIII. ADJOURNMENT
Presenter:  Board Members
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