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October 8, 2019 at 7:30 AM - Regular Board Meeting

Agenda
Call to the Public for Comment - Three Minute Guideline in Effect
Motion to approve the Agenda.
Motion to approve the minutes of the Regular Board Meeting on September 24th, 2019.
Introduce new employee to the board.
Communications
Thank you note from Barbara Werner.
MCRCSIP - The Pool Cue
Unfinished Business
New Business
Motion to rescind the motion made on December 10th, 1991 to adopt a reduction of 80% of normal loading on Bennington Road starting at the entrance of the Crawford Pit and going west to State Road.
Motion to approve up to four (4)  supervisory employees and up to three (3) commissioners to attend the Seven County Council meeting held on Tuesday, October 15th, 2019 at Eaton County Road Commission at a cost not to exceed $15.00 per attendee.
Motion to approve and authorize the Managing Director to sign the bid extension request received from J & H Oil Company for fuel delivered and station pick up.  This would extend their bid presented on October 9th, 2017 for the duration of one year starting on November 1st, 2019 and extending through October 31st, 2020.
Motion to approve and authorize the Managing Director to sign the bid extension request received from Coffield Oil Company Incorporated for fuel station pick up.  This would extend their bid presented on October 9th, 2017 for the duration of one year starting on November 1st, 2019 and extending through October 31st, 2020.
Motion to support house bill 4476 and approve the following resolution:

WHEREAS, Public Act 51 of the State of Michigan Public Act of 1951, requires all construction and preservation projects with an estimated construction cost exceeding one-hundred thousand dollars ($100,000.00) to be completed by contract and,

WHEREAS, the Michigan Department of Transportation (MDOT) has established requirements for construction of Federally Funded (Federal Aid), Local Agency Pojects, by Non-Competitive Bid Contract(Force Account) and,  

WHEREAS, these requirements limit a Local Agency to the lesser of five force contract projects per fiscal year, or force account authorizations totaling four hundred thousand ($400,000.00) per fiscal year, regardless of work type or funding source and, 

WHEREAS, the County Road Association of Michigan (CRA) has a legislative priority to support increasing the MDOT one-hundred thousand ($100,000.00) per project threshold, as long as the Local Agency demonstrates work can be performed using six percent (6%) less federal dollars than if the work was performed through competitive bidding and, 

WHEREAS, Representative Eisen has introduced House Bill 4476 of 2019 in the Michigan House of Representatives to amend PA51 of 1951 to revise the limit for competitive bidding form one-hundred thousand ($100,000.00) to five-hundred thousand ($500,000.00) on projects for highways, streets, roads, and bridges for construction or preservation projects and, 

NOW THEREFORE BE IT RESOLVED, that the Board of County Road Commissioners of Shiawassee County strongly supports HB 4476 and also supports eliminating any limit on the number of projects or the total dollar amount that can be used by a Local Agency for force account work.
Motion to authorize up to seven (7) supervisory employees and three (3) Commissioners to attend the Michigan Township Association (MTA) Annual Banquet on Tuesday, November 5th, 2019 at the Bennington Township Hall at a cost not to exceed nine dollars ($9.00) per attendee. 
Managing Director's Report
Ruess Road Pit
Public Hearing - Shiawassee County, October 10th, 2019 at 5:00 p.m.
MERS
Director of Finance & Human Resource/Clerk Report:
MTF Update
MGFOA Conference
2020 BCBS initial rates
Superintendent of Operations Report
Maintenance Update
Equipment Superintendent Report
Equipment Update
Engineer's Assistant Report
Project Update
Accounts Payable
Motion to approve the payment of the bills.
Call to the Public for Comment - Three-Minute Guideline in Effect:
Commissioner Comments
Next Regular Board Meeting is Tuesday, October 22nd, 2019 @ 7:30 a.m. 
Adjourn
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