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April 23, 2019 at 7:30 AM - Regular Board Meeting

Agenda
Call to the Public for Comment - Three Minute Guideline in Effect
Motion to approve the Agenda.
Motion to approve the minutes of the Regular Board Meeting on April 9th, 2019.
Communications
Unfinished Business
New Business
Motion to authorize the Managing Director to cast the vote for the CRA Constitution and By-Laws changes as proposed.
Motion to authorize the Managing Director to sign the purchase agreement with Knapheide for the up-fitting of the two cab and chassis which were approved at the board meeting on April 9th, 2019, to be included in the 2020 Budget, at a cost not to exceed $345,674.00.
Attachments: (1)
Motion to authorize Engineer's Assistant, Chris Cannon, to attend the 2020 Michigan Public Service Institute (MPSI) training to be held April 5th-April 10th, 2020 in Mt. Pleasant, at a cost not to exceed $695.00 plus lodging for five nights.
Motion to approve the following resolution:

WHERE AS, the condition of the bridge listed below has deteriorated to such an extent that replacement is necessary and                       

WHERE AS, the budget of the Shiawassee County Road Commission will not allow replacement of this bridge without additional funds from other sources.

THEREFORE, BE IT NOW RESOLVED that the Shiawassee County Road Commission request local bridge program funds for replacement of the Durand Road over the Rushbed Creek Bridge for the year 2022.
Motion to approve the following resolution:

WHERE AS, the condition of the bridge listed below has deteriorated to such an extent that preventive maintenance is necessary and                       

WHERE AS, the budget of the Shiawassee County Road Commission will not allow preventive maintenance of this bridge without additional funds from other sources.

THEREFORE, BE IT NOW RESOLVED that the Shiawassee County Road Commission request local bridge program funds for preventive maintenance of the Beardslee Road over the Looking Glass River Bridge for the year 2022.
Motion to approve the following resolution:

WHERE AS, the condition of the bridge listed below has deteriorated to such an extent that preventive maintenance is necessary and                       

WHERE AS, the budget of the Shiawassee County Road Commission will not allow preventive maintenance of this bridge without additional funds from other sources.

THEREFORE, BE IT NOW RESOLVED that the Shiawassee County Road Commission request local bridge program funds for preventive maintenance of the Lehring Road over the Shiawassee River Bridge for the year 2022.
Motion to approve the following resolution:

WHERE AS, the condition of the bridge listed below has deteriorated to such an extent that preventive maintenance is necessary and                       

WHERE AS, the budget of the Shiawassee County Road Commission will not allow preventive maintenance of this bridge without additional funds from other sources.

THEREFORE, BE IT NOW RESOLVED that the Shiawassee County Road Commission request local bridge program funds for preventive maintenance of the Henderson Road over the Misteguay Creek Bridge for the year 2022.
Motion to approve the following resolution:

WHERE AS, the condition of the bridge listed below has deteriorated to such an extent that preventive maintenance is necessary and                       

WHERE AS, the budget of the Shiawassee County Road Commission will not allow preventive maintenance of this bridge without additional funds from other sources.

THEREFORE, BE IT NOW RESOLVED that the Shiawassee County Road Commission request local bridge program funds for preventive maintenance of the New Lothrop Road over the Onion Creek Bridge for the year 2022.
Motion to approve the following resolution:

WHERE AS, the condition of the bridge listed below has deteriorated to such an extent that preventive maintenance is necessary and                       

WHERE AS, the budget of the Shiawassee County Road Commission will not allow preventive maintenance of this bridge without additional funds from other sources.

THEREFORE, BE IT NOW RESOLVED that the Shiawassee County Road Commission request local bridge program funds for preventive maintenance of the Ellsworth Road over the Looking Glass River Bridge for the year 2022.
Motion to approve the following resolution:

WHERE AS, the condition of the bridge listed below has deteriorated to such an extent that preventive maintenance is necessary and                       

WHERE AS, the budget of the Shiawassee County Road Commission will not allow preventive maintenance of this bridge without additional funds from other sources.

THEREFORE, BE IT NOW RESOLVED that the Shiawassee County Road Commission request local bridge program funds for preventive maintenance of the Colby Lake Road over the Looking Glass River Bridge for the year 2022.
Motion to approve the following resolution:

WHERE AS, the condition of the bridge listed below has deteriorated to such an extent that preventive maintenance is necessary and                       

WHERE AS, the budget of the Shiawassee County Road Commission will not allow preventive maintenance of this bridge without additional funds from other sources.

THEREFORE BE IT NOW RESOLVED that the Shiawassee County Road Commission request local bridge program funds for preventive maintenance of the Tyrrell Road over the Looking Glass River Bridge for the year 2022.
Motion to approve the following resolution:

WHERE AS, the condition of the bridge listed below has deteriorated to such an extent that preventive maintenance is necessary and                       

WHERE AS, the budget of the Shiawassee County Road Commission will not allow preventive maintenance of this bridge without additional funds from other sources.

THEREFORE, BE IT NOW RESOLVED that the Shiawassee County Road Commission request local bridge program funds for preventive maintenance of the Henderson Road over the Porter Creek Bridge for the year 2022.
Motion to approve the following resolution:

WHERE AS, the condition of the bridge listed below has deteriorated to such an extent that preventive maintenance is necessary and                       

WHERE AS, the budget of the Shiawassee County Road Commission will not allow preventive maintenance of this bridge without additional funds from other sources.

THEREFORE BE IT NOW RESOLVED that the Shiawassee County Road Commission request local bridge program funds for preventive maintenance of the New Lothrop Road over the Misteguay Creek Bridge for the year 2022.
Motion to approve the following resolution:

WHERE AS, the condition of the bridge listed below has deteriorated to such an extent that replacement is necessary and                       

WHERE AS, the budget of the Shiawassee County Road Commission will not allow replacement of this bridge without additional funds from other sources.

THEREFORE, BE IT NOW RESOLVED that the Shiawassee County Road Commission request local bridge program funds for replacement of the Austin Road over the Maple River Bridge for the year 2022.
Motion to approve the following resolution:

WHERE AS, the condition of the bridge listed below has deteriorated to such an extent that preventive maintenance is necessary and                       

WHERE AS, the budget of the Shiawassee County Road Commission will not allow preventive maintenance of this bridge without additional funds from other sources.

THEREFORE, BE IT NOW RESOLVED that the Shiawassee County Road Commission request local bridge program funds for preventive maintenance of the Cork Road over the Looking Glass River Bridge for the year 2022.
Motion to approve the resolution with MDOT for the reconstruction of Carland Road from M-21 northerly nine hundred and fifty (950) feet as written below and authorize the Chair and Director of Finance to sign the contact as presented.

WHEREAS, a contract between the Michigan Department of Transportation and the Shiawassee County Road Commission has been presented for consideration for Job Number 127774CON, Contract Number 19-5187, and

WHEREAS, this contract is for: Hot mix asphalt base crushing, shaping, and resurfacing work along Carland Road from Highway M-21 northerly to approximately 950 feet south of Wilkinson Road; including aggregate shoulder, drainage improvement, and slope restoration work; and all together with necessary related work, and

WHEREAS, the Shiawassee County Road Commission has approved participation in their share of this project,

NOW THEREFORE BE IT RESOLVED that Chairperson, Mike Constine and Director of Finance/Clerk, Jennifer Rosser be authorized and instructed to sign the contract for and on behalf of the Shiawassee County Road Commission.
Motion to authorize payment to the Shiawassee Landfill PLP Group for the assessment to fund the additional costs associated with the Shiawassee County Landfill not to exceed $2,123.67.
Managing Director's Report
Clinton County Road Commission Managing Director Retirement
Railroad Crossing information
Attachments: (1)
MTA Meeting at the Shiawassee County Road Commission on May 7th, 2019 at 7:00 p.m.
Serr Road west of Wren Road discussion.
MPSI Graduation for Superintendent of Operations
Beard Road Box Culvert
Director of Finance & Human Resource/Clerk Report:
March 2019 Financials
Superintendent of Operations Report
Maintenance Update
Equipment Superintendent Report
Equipment Update
Engineer's Assistant Report
Four Year Paving Plan Update
Bridge Rating Grant
Accounts Payable
Motion to approve the payment of the bills.
Attachments: (1)
Call to the Public for Comment - Three-Minute Guideline in Effect:
Commissioner Comments
Next Regular Board Meeting is Tuesday, May 14th, 2019 @ 7:30 a.m.
Adjourn
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