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April 9, 2019 at 7:30 AM - Regular Board Meeting

Agenda
Call to the Public for Comment - Three Minute Guideline in Effect
Motion to approve the Agenda.
Motion to approve the minutes of the Regular Board Meeting on March 21st, 2019, as amended.
Communications
CRA - In the Loop
CRA - Legislative Update
MTF - Up and Down
MDOT email regarding MTF overpayments to Counties, Cities, and Villages.
Email from CRA regarding MTF funding.
Breakroom News - Mackinaw Administrators
Unfinished Business
New Business
Review of the 2018 Final Budget Amendment with changes to the December YTD numbers.
Motion to sign the 2018 Final Budget Amendment which includes only the changes required to the financial year to date Michigan Transportation Funds revenues due to the adjustment for the MTF overpayments received during calendar year 2018, and place it on file.
Motion to authorize a one time payment of $225,000.00 to our OPEB Trust account with MERS, to be paid at our next regular board meeting on Tuesday, April 23rd, 2019.
Motion to authorize amending our 2019 capital outlay budget to include the purchase of a one-ton pick-up truck at a cost not to exceed $76,000.00; the purchase of a patch trailer at a cost not to exceed $15,500.00; replacing the shop garage door threshold at a cost not to exceed $10,000.00; epoxy and sealing of our garage floor at a cost not to exceed $100,000.00; purchase one cab and chassis at a cost not to exceed $118,609.00.
Motion to authorize the Managing Director and the Director of Finance to attend the CRASIF Workshop held on Monday, May 6th, 2019 and the 2019 CRA Finance & Human Resources Conference held on May 7th, 2019 through May 9th, 2019 at Crystal Mountain Resort in Thompsonville, Michigan at a cost not to exceed $1,388.36 which includes registration and four nights lodging.
Motion to authorize up to ten employees to attend the Seven County Council meeting hosted by the Shiawassee County Road Commission at the Comstock Inn on Tuesday, April 16th, 2019 at 9:00 a.m.
Motion to authorize two supervisory employees and two union employees to attend the 2019 Highway Maintenance Conference held in Bellaire, Michigan at the Shanty Creek Resorts from April 29th, 2019 through May 1st, 2019 at a cost not to exceed $155.00 per attendee for registration and two rooms for two nights at Shanty Creek Resort at a cost not to exceed $89.00 per room, per night.
Managing Director's Report
FOIA Request-Actual Cost $5,450.66/Allowable Reimbursement $1,483.58
Railroad Crossing information
MTA Meeting at the Shiawassee County Road Commission on May 7th, 2019 at 7:00 p.m.
Beard Road Culvert Damage Update
Tornado Damage and Clean-up
Shiawassee County Parks & Recreation Meeting
National Workzone Awareness Week - April 8th, 2019 - April 12th, 2019
Serr Road west of Wren Road discussion.
Road Maintenance Update
Director of Finance Report
December 2018 Financials
February 2019 Financial Statements
MTF Update
Equipment Superintendent Report
Equipment Update
Accounts Payable
Motion to approve the payment of the bills.
Call to the Public for Comment - Three-Minute Guideline in Effect:
Commissioner Comments
Next Regular Board Meeting is Tuesday, April 23rd, 2019 @ 7:30 a.m.
Adjourn
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