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December 20, 2018 at 7:30 AM - Regular Board Meeting

Agenda
Call to the Public for Comment - Three Minute Guideline in Effect
Motion to approve the Agenda.
Motion to approve the minutes of the Regular Board Meeting on November 27th, 2018.
Communications
CRASIF Update with complimentary 2019 magnetic calendars.
CRASIF Letter
Unfinished Business
New Business
Motion to leave the regular session and to enter into the Public Hearing for the 2019 General Appropriation and Budget for the Shiawassee County Road Commission.
Motion to leave the public hearing for the 2019 General Appropriation and Budget hearing and enter back into regular session. 
Motion to adopt the 2019 General Appropriation Act and Budget of the Shiawassee County Road Commission.
Motion to approve the 2018 Budget Amendment No. 3 as presented and place it on file.
Bid opening for 2019-2020 Janitorial Services.
A motion  to authorize the following for 2018 year end processing:

 ·       Authorize the Director of Finance & Human Resource/Clerk to make up to a 50% transfer of primary road allocation to the local fund or a 50% transfer of local road allocation to the primary road fund to be authorized for 2018.

·       Authorize the Director of Finance & Human Resource/Clerk to make line item adjustments on the Statement of Fund Balance (General Appropriations Budget) (MPA631 of 1978), and authorize the Director of Finance & Human Resource/Clerk to allocate the distributive expense and fringe expenditures to the various categories in the same proportion as the allocation of actual
distributive and fringe expenditures at the end of the year. 

·       Authorize the Director of Finance & Human Resource/Clerk to process vendor checks and deposit money with the Treasurer’s Office on December 31st, 2018, if needed and that these checks will be reviewed by the Commissioners on January 8th, 2019. 
Motion to authorize the Managing Director to fill a vacant position in the AFSCME 1071.1 bargaining unit.
Motion to approve and authorize the Managing Director to sign the bid extension request from M & M Pavement Marking for the period of January 1st, 2019 through December 31st, 2019 for our pavement marking needs. 
Motion to authorize Antrim Township and Hazelton Township to carry-over their accounts receivable balances into the 2019 year.  
Motion to approve the following wage increases for administrative staff:
1. Payroll Clerk will receive a 1.5% per hour increase effective January 1st, 2019 and a four hundred dollar ($400.00) lump sum payment which is to be paid in the first full pay of April 2019.
2.  Engineering Technician will receive a 1.5% per hour increase effective January 1st, 2019 and a four hundred ($400.00) lump sum payment to be paid in the first full pay of April 2019.
3. Accounts Payable Clerk/Office Manager will receive a one-time lump sum payment of $1,129.00 in the first full payroll of April. 
All lump sum payments are non-MERS eligible.
Motion to authorize the Equipment Superintendent, Jeremy Dietz, to order the Cat 140M3 AWD Motor Grader per quote which is approved in our 2019 Capitol Expenditure budget at a cost not to exceed $331,000.00 less trade in of 2013 John Deere 672G Motor Grader at trade in value of $100,000.00. The Road Commission will not be invoiced for the Grader until 2019.
Managing Director's Report
Revised Township Meeting Schedule
2019 MTA Meeting Schedule
Seven County Council Meeting
Employee Luncheon
Perry Township Board Meeting - January 2nd, 2019 at 7:00 p.m.
Fairfield Township Board Meeting - January 3rd, 2019 at 7:00 p.m.
Woodhull Township Board Meeting - January 3rd, 2019 at 8:00 p.m.
Bennington Township Board Meeting - January 7th, 2019 at 7:00 p.m.
Burns Township Board Meeting - January 7th, 2019 at 8:00 p.m.
MTA Meeting - January 8th, 2019 at 7:00 p.m.  Hosted by New Haven - Location T.B.D.
Middlebury Township Board Meeting - January 9th, 2019 at 7:00 p.m.
Rush Township Board Meeting - January 10th, 2019 at 7:00 p.m.
Director of Finance Report
November 2018 Financial Statements
Superintendent of Operations Report
Maintenance Update
Equipment Superintendent Report
Equipment Update
Accounts Payable
Motion to approve the payment of the bills.
Call to the Public for Comment - Three-Minute Guideline in Effect:
Commissioner Comments
Next Regular Board Meeting is Tuesday, January 8th, 2019 @ 7:30 a.m.
Adjourn
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