September 11, 2024 at 6:00 PM - Regular Meeting

1. Call to Order. Upon announcement by the presiding officer that a quorum is present, the meeting will be called to order. The presiding officer will verify that the meeting has been duly called and notice of the meeting has been posted for the time and manner required by the Texas Open Meetings Act, Texas Government Code Chapter 551.

2. Pledge of Allegiance.

3. Prayer.

4. Recognitions. [District Goals #1 and 4]  

4.A. 2023-2024 School Financial Integrity Rating System of Texas (FIRST) Letter Grade: A (98) - Superior Achievement: JoAnna Macik, Jenny Tacker, and Cindy Webre.

5. Public Comment. 

6. Consent Agenda. Discuss and consider Board approval of the Consent Agenda. Note: These action items are considered to be routine by the School Board and will be enacted by one motion. There will be no separate discussions on items unless a School Board Member so requests, at which time the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. [District Goals #1-5]

6.A. Minutes of the August 14, 2024, Regular Board Meeting and August 28, 2024, Special Called Board Meeting.

6.B. Finance and Operations Information and Reports. 

6.B.I. Budget vs. Actual Report. 

6.B.II. Check Register. 

6.B.III. Budget Amendments. 

6.B.IV. Donations to the District. 

6.B.V. Student Enrollment Report. 

6.C. Department and Campus Reports.

7. Reports.

7.A. Region 12 ESC Verified State Accountability Letter Grades. [District Goals #1, 3, and 4]

7.B. Federal Emergency Management Agency (FEMA) and Texas Division of Emergency Management (TDEM) Evaluation and Closeout Report. [District Goals #4 and 5]

7.C. Board Operating Procedures: Service on District Booster Club or Parent Group Boards. [District Goal #4]

7.D. 2023-2024 West ISD School Health Advisory Council (SHAC) Annual Report. [District Goals #1-5]

8. Public Hearing.

8.A. 2023-2024 West ISD School Health Advisory Council (SHAC) Annual Report and the 2024-2025 SHAC Proposed Goals. [District Goal #4]

9. Discussion and Action Items. 

9.A. Discuss and consider Board approval of the Interlocal Purchasing Method for Instructional Materials, Library Materials, Fine Arts Supplies and Equipment, Athletics Supplies and Equipment, Food Service Supplies and Equipment, Maintenance Supplies and Equipment, Custodial Supplies and Equipment, Grounds Supplies and Equipment, Technology Supplies and Equipment, Software Supplies and Equipment, Safety and Security Supplies and Equipment, Nursing Supplies and Equipment, Transportation Supplies and Equipment, Concession Stand Supplies and Equipment, and Furniture for the 2024-2025 school year. [District Goal #5]

9.B. Discuss and consider Board approval of the debt service final budget amendment for the 2023-2024 fiscal year. [District Goal #5]

9.C. Discuss and consider Board approval of the 2024-2025 West ISD Program Audit Plan: Texas Association of School Boards (TASB) Facilities and Fixed Assets, Keys, Booster Clubs, and Fundraisers. Note: This upcoming January-March 2025, the district will take part in the Special Education Cycle 6 Texas Continuous Improvement Process Cyclical Review. [District Goals #1-5]

9.D. Discuss and consider Board approval of December 23, 24, 26, 27, 30, and 31, 2024, and January 2, 3, 6, and 7, 2025, as the required House Bill (HB) 3033 ten (10) designated non-business days for the 2024-2025 calendar year on which the West ISD Administrative Offices are closed or operating with minimum staffing for Public Information Act (PIA) responses. [District Goals #4 and 5]

9.E. Discuss and consider Board approval of the 2024-2025 West ISD School Health Advisory Council (SHAC) Goals and New Members. [District Goals #1-4]

10. Closed Session. Closed Session will be held for the purposes authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq. concerning any and all purposes permitted by the Act, including but not limited to the sections and purposes listed below. 

10.A. For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee pursuant to Section 551.074.

11. Reconvene from Closed Session. The Board will reconvene for possible action relative to items considered during Closed Session.

11.A. Discuss and consider Board approval of the Personnel Report. [District Goals #1, 3, and 5]

11.B. Discuss and consider Board approval of the Superintendent's new Contract Recommendations. [District Goal #3]

12. District Calendar Reminders and Updates. [District Goals #1-5]

12.A. West ISD Agriculture Science Complex Ribbon Cutting Ceremony.

12.B. 2024-2025 Region 12 Service Center School Board Training Dates.

13. Adjournment.

District Goal Headers:

• Goal #1: Educational Excellence - West ISD will maintain rigorous standards of achievement to prepare all students for graduation and post-secondary success.
• Goal #2: Safe and Secure Schools - West ISD will strive to ensure a safe, orderly, and supportive environment conducive to learning for all students and staff.
• Goal #3: Recruit and Retain Committed Educators - West ISD will actively recruit, develop, support, and retain highly-qualified staff for all positions.
• Goal #4: Community and Parent Involvement - West ISD will implement internal and external communication systems to engage and inform, build trust, and develop partnerships with students, staff, parents, and the community.
• Goal #5: Efficient and Effective Operations - West ISD will maintain efficient and effective fiscal management of resources and operations to maximize learning for all students.