June 5, 2024 at 6:00 PM - Regular Meeting
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1. Call to Order. Upon announcement by the presiding officer that a quorum is present, the meeting will be called to order. The presiding officer will verify that the meeting has been duly called and notice of the meeting has been posted for the time and manner required by the Texas Open Meetings Act, Texas Government Code Chapter 551.
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2. Pledge of Allegiance.
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3. Prayer.
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4. Recognitions. [District Goals #1 and 4]
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4.A. 2023-2024 West ISD Volunteer of the Year: Rebekah Mechell.
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4.B. 2023-2024 West ISD Community Partner of the Year: DreamFly - Brooke and Maxx Matus.
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5. Public Comment.
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6. Consent Agenda. Discuss and consider Board approval of the Consent Agenda. Note: These action items are considered to be routine by the School Board and will be enacted by one motion. There will be no separate discussions on items unless a School Board Member so requests, at which time the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. [District Goals #1-5]
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7. Minutes of the May 8, 2024, Special Called Meeting and Regular Board Meeting.
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8. Finance and Operations Information and Reports.
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8.A. Budget vs. Actual Report.
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8.B. Check Register.
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8.C. Budget Amendments.
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8.D. 2024-2025 Out-of-District Student Transfers.
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8.E. Summer 2024 Maintenance Projects.
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9. Reports.
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9.A. Federal Emergency Management Agency (FEMA) and Texas Division of Emergency Management (TDEM) Evaluation and Closeout Report. [District Goal #5]
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9.B. West ISD "Board Operating Procedures" Review. [District Goals #1, 4, and 5]
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9.C. First Reading of the Texas Association of School Boards (TASB) Localized Board LOCAL and LEGAL Policy Manual Update 123. The LOCAL policies in Update 123 include:
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10. Discussion and Action Items.
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10.A. Discuss and consider Board approval for the Construction Change Order to the contract with Bounds Commercial Construction LLC in the amount of $256,258.60, and delegate authority to the Superintendent or designee to process same. This Change Order is for additional safety surveillance equipment and access control system devices for the new West ISD Agriculture Science Complex and will be paid with SAFE Grant Cycle 1 funds. [District Goals #2 and 5]
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10.B. Discuss and consider Board approval of the recommended quote for the procurement and installation of replacement Emergency Operation Plan (EOP) surveillance cameras for the District. These cameras will be paid with SAFE Grant Cycle 1 funds. [District Goals #2, 3, and 5]
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10.C. Discuss and consider Board approval of the recommended quote for the procurement of network battery backups in case of power outage in the District. These network battery backups will be paid with SAFE Grant Cycle 1 funds. [District Goals #2, 3, and 5]
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10.D. Discuss and consider Board approval of a contract for occupational therapy professional services for the District for the 2023-2024 fiscal year. This request would include the first month of the 2024-2025 school year. [District Goals #1, 3, and 5]
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10.E. Discuss and consider Board approval of the Order of Trustee Election. Notice of Order Language: An election is hereby ordered to be held on Tuesday, November 5, 2024, for voting in a General Election to elect one (1) person for each position to serve the full term of three (3) years for three (3) positions (Place 3, Place 4, and Place 5) on the Board of Trustees for the West Independent School District. [District Goals #1 and 4]
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10.F. Discuss and consider Board approval of the Out-of-State Trip Request for the West High School Pride of West Band to travel to Graceland, Country Music Hall of Fame, and Grand Ole Opry located in Nashville, Tennessee, from Sunday, June 8, through Wednesday, June 11, 2025. [District Goals #1, 3, and 4]
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11. Closed Session. Closed Session will be held for the purposes authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq. concerning any and all purposes permitted by the Act, including but not limited to the sections and purposes listed below.
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11.A. Discuss the Superintendent's Monthly Personnel Report and any Contract Recommendations. (For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee pursuant to Section 551.074.)
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11.B. Discuss the Superintendent's Emergency Operations Plan (EOP) Audit and Personnel Updates. (For the purpose of considering the deployment, or specific occasions for implementation, of security personnel or devices or to deliberate a security audit pursuant to Section 551.076.)
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12. Reconvene from Closed Session. The Board will reconvene for possible action relative to items considered during Closed Session.
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12.A. Discuss and consider Board approval of the Personnel Report. [District Goals #1, 3, and 5]
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12.A.I. Resignations and Retirements.
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12.B. Discuss and consider Board approval of the Superintendent's new Contract Recommendations. [District Goal #3]
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12.B.I. Additional West ISD Police Officer.
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13. District Calendar Reminders and Updates. [District Goals #1-5]
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13.A. Texas Association of School Boards (TASB) Summer Leadership Institute (SLI) Schedule.
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13.B. 2024-2025 Contract Dates, Summer Hours, Summer Information, and Back-to-School Information.
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13.C. July 2024 Board Meeting Agenda Reminders.
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13.D. August 2024 Board Meeting Budget Timeline and Special Called Meeting Reminder.
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14. Adjournment.
District Goal Headers:
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